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Descriptive Metadata
for Historical
Collections
Digitization Basics for Archives and Special Collections
WiLSWorld, July 2...
What is metadata?
Purposes of Metadata
O Description
O Structure
O Discoverability
O Interoperability
O Administration
Standardization
O Adopt a metadata schema: Dublin Core
O Use controlled vocabularies
O Follow a Metadata Style Guide
O Rec...
Levels of Description
O Collection description
O Subcollection description
O Item-level description
O Page-level descripti...
Required Fields
O Title
O Subject
O Description*
*Not required by RW.
O Rights
O Submitter
O Type (ex. Still image; Text)
...
Depth of Description
O Who is the intended audience (K-12,
university, etc.)?
O What kind of information do you need to
pr...
Subject Field(s)
O What is this resource about? Consider people, environment,
activity, and objects.
O Select terms from a...
When subject terms stink…
Description Field
Recommended Fields
O Creator
O Date
O Contributors
O Publisher
O Language
O Community
O County
O State
O Medium
O Dimensio...
Example 1
Example 2
Example 3
Example 4
Descriptive Metadata Provides
O Information about the original physical item
and the digital representation
O Information ...
Questions?
Bradley Shipps, OWLS
920-832-6368
bshipps@mail.owls.lib.wi.us
http://memory.infosoup.org
Digitization Basics for Archives and Special Collections – Part 2: Store and Share
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Digitization Basics for Archives and Special Collections – Part 2: Store and Share

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Bradley Shipps, Continuing Education and Outreach Librarian, Outagamie Waupaca Library System
This is the second part of a two-part, full-day workshop introducing the core elements of creating digital collections of historic photographs, documents and other archival materials. Part 2 focuses on sharing your digitized materials with the world and steps you can take to ensure that they’ll remain usable and accessible into the future. We’ll define metadata and why it’s important, and consider approaches to creating descriptive metadata for discovery of historical resources. We’ll examine the issue of digital preservation, including practical steps you can take to preserve your digital content with limited resources. And we’ll think about digitization as a path to community engagement, including reaching out to your community for content and promoting your digital collections to your users.

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Digitization Basics for Archives and Special Collections – Part 2: Store and Share

  1. 1. Descriptive Metadata for Historical Collections Digitization Basics for Archives and Special Collections WiLSWorld, July 22, 2015
  2. 2. What is metadata?
  3. 3. Purposes of Metadata O Description O Structure O Discoverability O Interoperability O Administration
  4. 4. Standardization O Adopt a metadata schema: Dublin Core O Use controlled vocabularies O Follow a Metadata Style Guide O Recollection Wisconsin Metadata Quick Guide O Create a Data Dictionary for each project O Implement quality control procedures
  5. 5. Levels of Description O Collection description O Subcollection description O Item-level description O Page-level description Ex. Kaukauna Memory Project
  6. 6. Required Fields O Title O Subject O Description* *Not required by RW. O Rights O Submitter O Type (ex. Still image; Text) O Format (ex. image/tiff) O Date Digitized (YYYY-MM-DD) O File Name
  7. 7. Depth of Description O Who is the intended audience (K-12, university, etc.)? O What kind of information do you need to provide so users can gain access to a resource through their online searches? O What do your users need to know about what the Resource is, where it came from, who created it, its significance?
  8. 8. Subject Field(s) O What is this resource about? Consider people, environment, activity, and objects. O Select terms from a controlled vocabulary, such as Thesaurus for Graphic Materials (TGM). More on describing photos: http://www.slideshare.net/bcshipps/indexing-photographs
  9. 9. When subject terms stink…
  10. 10. Description Field
  11. 11. Recommended Fields O Creator O Date O Contributors O Publisher O Language O Community O County O State O Medium O Dimensions O Digitization information O Source O Contact O Transcript
  12. 12. Example 1
  13. 13. Example 2
  14. 14. Example 3
  15. 15. Example 4
  16. 16. Descriptive Metadata Provides O Information about the original physical item and the digital representation O Information about context and completeness O Information about authenticity and authority O Information about relationships O Access points for various use cases O Cues for further research
  17. 17. Questions? Bradley Shipps, OWLS 920-832-6368 bshipps@mail.owls.lib.wi.us http://memory.infosoup.org

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