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The 5 Types of Meetings Project Managers Need to Master - Slide Deck Number Two: Project Status Meeting


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As a project manager, you’ll need to oversee various types of meetings. When poorly planned they burn time and cause frustration within the project team. You can master your skills by understanding the components of each meeting in the project lifecycle. Sybex® has created a series of slide decks covering five types of meetings project managers are expected to run. In this, the first deck in the series, we'll explore tips and tactics related to the project status meeting.

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The 5 Types of Meetings Project Managers Need to Master - Slide Deck Number Two: Project Status Meeting

  1. 1. The 5 Types of Meetings Project Managers Need to Master Slide Deck Number Two: Project Status
  2. 2. Meetings provoke strong emotions for many professionals. When used with skill, they are a way to share information, solve problems, make decisions, and build relationships. Run poorly, meetings burn up precious time and create frustration. Given how many meetings project managers attend, there’s a high ROI in thinking ahead to plan your meetings. To enhance your meeting skills, learn how to navigate five critical types of project meetings
  3. 3. In this, part two of our five-part series covering the various types of meetings project managers need to master, we’ll explore the project status meeting.
  4. 4. Project Status Meeting The status meeting is the fundamental project tool that keeps a project moving toward success. Most project managers recommend using a relatively fixed agenda and time with this meeting. To keep the team engaged, systematically follow the agenda and keep the meeting held on a tight schedule. Be sure to include on your agenda the five key items found on the slides that follow.
  5. 5. Project Schedule Status Review the project schedule so the team can understand the impact of delays or opportunities presented by completing work ahead of schedule.
  6. 6. Project Scope Status Explain how much work is completed with an emphasis on significant project milestones.
  7. 7. Project Budget Status Inform the team on the status of the project budget; how much has been spent compared to the plan?
  8. 8. Issues and Risks Risks need to be continually assessed and discussed. During this part of the meeting, invite the team to raise problems, questions, and concerns so they can be managed.
  9. 9. Team Member Updates This agenda item gives everyone on the project team an opportunity to share other thoughts and comments about the project that have not been covered elsewhere.
  10. 10. As this series continues, we’ll dive into the three other types of meetings you’ll need to master to be an effective project manager. Explore more at