Board Recruitment and Diversity


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Board Recruitment and Diversity

  1. 1. RECRUITMENT & DIVERSITY<br />Bill Taylor<br />Northeast Area Community Development Educator<br />
  3. 3. DISCUSSION: <br />City advisory boards are appointed by the City Council, after an application process. What roles do current advisory Board members have in recruiting and filling Board vacancies?<br />
  4. 4. Board member roles<br />Share Board’s mission, vision, strategic plan<br />Be prepared to give a 5 minute description of goals & accomplishments<br />Use or make opportunities to inform the public of upcoming openings<br />Evaluate the Board’s and individual members’ performance to determine strengths & weaknesses<br />
  5. 5. Board member roles (cont.)<br />Provide information on the types of skills needed to strengthen the Board<br />Cultivate promising individuals<br />Encourage/help applicants<br />
  6. 6. traits & SKILLS NEEDED?<br />
  7. 7. DISCUSSION:<br />What character traits and skills should new Board members possess?<br />
  8. 8. Traits & skills<br />Team player<br />Adds to diversity<br />Visionary<br />Understands the community and its needs<br />Has a passion for the cause<br />Willing to commit to the Board’s meetings, committees, planning sessions, activities<br />Listens well<br />
  9. 9. Traits & skills (cont.)<br />Interested & committed to planning & oversight<br />Will speak up when sees an opportunity or threat<br />Will leverage his or her resources to further the mission<br />
  10. 10. Traits & skills (cont.)<br />Determine what is needed to accomplish the board’s mission<br />Develop a job description w/ realistic expectations<br />Skills & experience required<br />Accountability to whom? For what?<br />Attendance expected<br />Committee structure & membership requirements<br />Give to candidates<br />
  11. 11. Why diversity?<br />
  12. 12. DISCUSSION:<br />What is board diversity? Why is it important? Who should be represented?<br />12<br />
  13. 13. diversity<br />Diversity is to fully represent the community you serve – ethnicity, religion, age, vocation, income, gender, disability, etc.<br />Need a variety of cultures, values, opinions, perspectives<br />Broadens view, generates alternatives, enhances resources, strengthens board, increases validity to the community<br />
  14. 14. Diversity (cont.)<br />“Don’t look for people who are like yourself.”<br />Look for a variety of skills and knowledge to address your strategic priorities<br />
  15. 15. Recruiting & qualifying<br />
  16. 16. DISCUSSION:<br />What process should be used to recruit and qualify new membership?<br />16<br />
  17. 17. recruiting<br />Finding candidates<br />Look for program users and those with a passion for the cause<br />Ask present board members to make suggestions<br />Maintain a list of possible candidates<br />Make face-to-face appointments w/ individuals who will understand how different groups respond<br />Talk to them about being a Board member to represent their group<br />
  18. 18. Recruiting (cont.)<br />Finding candidates (cont.)<br />At end of interview, ask for names of 2 more who might be interested<br />Invite the interviewee to the next meeting<br />Don’t let possibility of “no” stop you from asking<br />
  19. 19. Recruiting (cont.)<br />Establish your criteria for the position<br />Recruit a prospects pool for each seat<br />Members propose names & why<br />Make it known you’re looking<br />Let the public know about board positions whenever you’re speaking<br />Make announcements to groups<br />Regular advertising<br />
  20. 20. Recruiting (cont.)<br />Use personalized requests and messages, don’t rely on mass mailing or ads<br />Be on the lookout all the time for prospects<br />Link the organization’s mission, purpose, accomplishments with the prospect’s needs, desires, dreams, hopes, etc.<br />What’s in it for them?<br />
  21. 21. New member success<br />
  22. 22. DISCUSSION:<br />What role does the Board and staff have in helping new Board members be successful?<br />22<br />
  23. 23. Full Orientation<br />Spend as much time orienting as in the search<br />Cover:<br />Board manual<br />Mission, vision, values<br />History<br />Roles & responsibilities of Board & staff<br />
  24. 24. Full Orientation (cont.)<br />Cover (cont.)<br />Administrative calendar, major activities<br />Organizational chart, list of current & planned committees<br />How are meetings conducted, including relevant Roberts’ Rules of Order<br />
  25. 25. Board member handbook<br />History<br />Mission/purpose/enabling statute or resolution<br />Philosophy<br />Methodology (how the organization works)<br />Programs<br />Services<br />Management structure<br />
  26. 26. Board member handbook (cont.)<br />Staff & volunteer roles<br />Recent meeting minutes<br />Recent treasurer’s and financial reports<br />Any pertinent legal documents<br />Annual calendar of events<br />Other information as needed<br />
  27. 27. Other warm-up activities<br />Provide board training<br />Put them to work on a committee, project, or activity<br />Hold annual team-building activity or retreat<br />Ask the outgoing member to help them get started<br />Assign a Board member “buddy”<br />
  28. 28. Other warm-up activities (cont.)<br />Be sure they receive meeting agendas<br />Invite them to upcoming events<br />Ask them to give a presentation<br />Provide them with early feedback<br />
  29. 29. Performance evaluations<br />
  30. 30. DISCUSSION: <br />What role might annual board performance evaluations play in determining recruitment needs? How would annual member evaluations strengthen the board? How can board and member evaluations be conducted and used?<br />30<br />
  31. 31. Board & Member Evaluation<br />One of the most powerful tools to stay current & engaged, and encourage member and Board enhancement<br />Don’t need evaluation & training?<br />Same as obese person saying (s)he doesn’t need advice about eating, already an expert<br />
  32. 32. Board & Member Evaluation (cont.)<br />Regular, short, practical<br />Minimum of 15 minutes/year by each member to complete questionnaire & 30 minutes of discussion by Board can be transformational<br />Best time - NOW<br />
  33. 33. Board & Member Evaluation (cont.)<br />Ten uses of evaluations:<br />Assessing the ED<br />Fundraising: inspire potential donors<br />Recruiting: share successes & challenges<br />Strategic planning: identify strengths, weakness, opportunities, threats<br />Managing finances<br />
  34. 34. Board & Member Evaluation (cont.)<br />Ten uses of evaluations (cont.):<br />Organizational assessment: are key functions supporting program delivery?<br />Celebrating success<br />Business planning<br />Managing human resources: professional development & performance reviews<br />Collaborating w/ other organizations<br />
  35. 35. evaluations<br />Sample evaluations at The Free Management Library Boards of Directors:<br />Evaluation example handouts<br />
  36. 36. references<br />
  37. 37. Materials from:<br />Numerous documents from The Free Management Library:<br />BoardSource:<br />