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DSS instructor orientation

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Instruction session presented by Jennifer Pryor, Jay White, Annette Kelley and Dr. E. Ayn Welleford, August 15, 2012 at VCU, Department of Gerontology

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DSS instructor orientation

  1. 1. DSS INSTRUCTORORIENTATIONAUGUST 2012PANEL: Jennifer Pryor, Training Coordinator Jay White, CEU Contact Annette Kelley, DSS, Division of Licensing Programs Dr. E. Ayn Welleford, Department of Gerontology Chair
  2. 2. AGENDA1. Introductions2. What works well and what needs improved upon3. Training Requirements and Preparation4. Items for Clarification 1. CEU’s 2. VABLTC Credits for Administrators5. Changes for Fall 1. Sign-In Procedure 2. Promotion of the DoG 3. Certificate in Gerontological Leadership
  3. 3. AGENDA1. Introductions2. What works well and what needs improved upon3. Training Requirements and Preparation4. Items for Clarification 1. CEU’s 2. VABLTC Credits for Administrators5. Changes for Fall 1. Sign-In Procedure 2. Promotion of the DoG 3. Certificate in Gerontological Leadership
  4. 4. WHY ARE WE HERETODAY? •Networking • Idea Sharing • Best Practices • What’s New in the DoG?
  5. 5. AGENDA1. Introductions2. What works well and what needs improved upon3. Training Requirements and Preparation4. Items for Clarification 1. CEU’s 2. VABLTC Credits for Administrators5. Changes for Fall 1. Sign-In Procedure 2. Promotion of the DoG 3. Certificate in Gerontological Leadership
  6. 6. 2. WHAT WORKS? “Wonderful Instructor! Used a very Engaging/ interactive approach.” Interactive“Instructor utilizes theentire group to geteveryone engaged in Person- Knowledgeablediscussions.” Centered Instructors who are Approachable Resourceful“Instructor is very personable, “Instructor helps illustrate key pointsinteresting, and helpful.” by providing additional, relevant research materials and assessments or other tools to be utilized by the Thorough Professional participants.” “Instructor is very professional and knowledgeable.”
  7. 7. DISCUSSIONWHAT WORKS FOR YOU? When you attend trainings or seminars, what qualities do you prefer the speaker to have? How do you create an interesting training for the participants? Discuss strategies that you use to get participants actively involved.
  8. 8. AREAS WE CAN IMPROVE Time Management/Organization • “Waiting for late people at the start and lunchtime – Rude for the prompt.” • “Breaks were too long, making it more difficult to refocus again.” Thorough Preparation • “Instructor asks questions that handout clearly answers.” • “Jumped around a lot, sometimes hard to follow, when stating something we needed to write down – spoke fast.” Recognizing Ageist Language/ Using Person-Centered Language • “He used „elderly, old lady/man, or old people.‟”
  9. 9. DISCUSSION Comments about Areas for Improvement? Are there otherareas you feel need Are there any areas to be improved or where we can expanded upon support and assistduring these training you? opportunities?
  10. 10. AGENDA1. Introductions2. What works well and what needs improved upon3. Training Requirements and Preparation4. Items for Clarification 1. CEU’s 2. VABLTC Credits for Administrators5. Changes for Fall 1. Sign-In Procedure 2. Promotion of the DoG 3. Certificate in Gerontological Leadership
  11. 11. WHAT YOU NEED AS INSTRUCTORS:“In the past, I felt we received new curricula with too little time to prepare.Example: when Nutritional Needs was presented, I didn‟t get the trainer notes untilthe day before the training, I believe it was Mental Health II, I had the materials foronly one week before the training date.”“It is not always reasonable to hit the 6 hour training mark when there is notenough material to use.If the trainings had additional case studies or group activities, we could expand. Ingeneral if there are only 30-50 slides, there will be an approximately 4 hour workshop. Ifthere are above 50 to 75 slides, it is reasonable to use the whole 6 hours with breaks.”“The most important variable is the class participation – the questions theyask and how engaged they are.Typically, the more engaged the class participants are, the longer the class. I alwayscover everything on the slides/Trainer‟s Notes and sometimes finish sooner than the 6hours.”“Sometimes there is simply not enough material”
  12. 12. Prepare in Let us know ample time to YOURwhen you don’t let us know RESPONSIBILITY receive your AS when you need materials in INSTRUCTORS additional time materials. It is your responsibility to seek additional materials. (This is why you have library access!)
  13. 13. DISCUSSIONSUCCESSFUL STRATEGIESFrom your experience, what doyou find are the most useful waysto extend the curriculum?
  14. 14. HOW DO YOU PREPARE? “Do an internet“Review materials “Research additional search to see ifand trainer notes” information” there is any recent news on the subject” “Look up the “Take notes on anyreferences (when “I do practice item I want to provided) for presentations” emphasize” clarification” Supplement with your own experience and outside research.
  15. 15. DISCUSSIONWHAT DO YOU THINK?Participants said that they prefertrainers who are thorough. How can wesupport you in preparing enough tomeet this standard?
  16. 16. AGENDA1. Introductions2. What works well and what needs improved upon3. Training Requirements and Preparation4. Items for Clarification 1. CEU’s 2. VABLTC Credits for Administrators5. Changes for Fall 1. Sign-In Procedure 2. Promotion of the DoG 3. Certificate in Gerontological Leadership
  17. 17. CLARIFICATION: CEUS0.60 credit/$10 check or money order for processingfeeTranscripts • Downloadable CEU transcript from www.ceu.vcu.edu.Forms • Each participant will receive a form in his or her training folder. These forms must be filled out completely and legibly the day of the training.No Payment? • Participants must mail it into the Department of Gerontology as soon as possible.
  18. 18. DISCUSSIONQUESTIONS ABOUT CEU’S?
  19. 19. CLARIFICATION:ADMINISTRATOR CREDITS• These trainings meet 18VAC95-30-70 B of the Regulations Governing the Practice of Assisted Living Facility Administrators: "In order for continuing education to be approved by the board [LTCA], it [the training] shall be related to the domains of practice for residential care/assisted living and approved or offered by NAB, an accredited educational institution, or a governmental agency.“• Certificate of Attendance adequately satisfies this regulation.• For additional information, please contact the Virginia Board of Long Term Care Administrators at (804) 706-5700.
  20. 20. DISCUSSIONQUESTIONS ABOUTADMINISTRATOR CREDITS?
  21. 21. AGENDA1. Introductions2. What works well and what needs improved upon3. Training Requirements and Preparation4. Items for Clarification 1. CEU’s 2. VABLTC Credits for Administrators5. Changes for Fall 1. Sign-In Procedure 2. Promotion of the DoG 3. Certificate in Gerontological Leadership
  22. 22. CHANGES FOR FALL:SIGN IN PROCEDURE REGISTERED UN-REGISTERED PARTICIPANTS PARTICIPANTS• Upon arrival participants will • Must fill out a registration now only be required to sign form prior to signing in. in with their signature next • Include payment. to their name and name of • Certificates of Attendance facility. They will also be will be mailed to each late requested to provide an registrant after the training email address. provided that they have paid• Any substitutes or changes the $15 registration fee. must be noted.• Pre-registered participants will receive their certificate of attendance after the training ends.
  23. 23. DISCUSSIONSUGGESTIONS FORSIGN-IN PROCEDUREWhat is your preferred method forcompleting this initial task?Is there anything that would helpmake this process easier for you?
  24. 24. CHANGES FOR FALL:DEPARTMENT PROMOTIONEffective Promotion of the Department ofGerontology • Ensure participants know about our graduate level Masters and Certificate in Aging studies programs • Department brochures will be sent along to be made available to anyone interested. • New Continuing Education Certificate in Gerontological Leadership (CGL; brochures available soon) • http://www.agewellva.com/
  25. 25. DISCUSSIONQUESTIONS ABOUT DEPARTMENT-RELATED INFORMATIONHow do you currently informparticipants about the programsoffered at the VCU Department ofGerontology?Do you have any questions about theprograms that we discussed?
  26. 26. DISCUSSIONWRAP UPQUESTIONS ANDCOMMENTS
  27. 27. CONTACTJENNIFER PRYOR PRYORJM@VCU.EDUJAY WHITE WHITEJT2@VCU.EDUDEPARTMENT OF GERONTOLOGY804-828-9060HTTP://WWW.SAHP.VCU.EDU/GERONTOLOGY/DEPARTMENT OF SOCIAL SERVICESHTTP://WWW.DSS.VIRGINIA.GOV/

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