1. 8 Reasons Why Email
Is for
Team Collaboration
TERRIBLE

2. The invention
of email has been one
of the turning points in
workplace communication.
Now, decades later, it has become an outdated
and inefficient method for collaboration, because it:
@

3. We spend more time dealing with email than collaborating and
communicating with our co-workers. Using more “social
technologies” in the workplace could reduce email use by 25%.
The average corporate user
spends ¼ of the workday
answering and sending emails.
Wastes a lot of time

4. Did you know? Atos removed
email from its 74,000+ team
and improved productivity
immediately.
Digging through inbox to come to an understanding who has said
what is unproductive. Everyone should just stop responding to
emails with an unnecessary “thanks” or “I got it”.
Group conversations grow out of hand

5. Kills valuable tacit knowledge
For every 10 minutes we spend
on our actual job, we spend 7
minutes on email.
More time we spend on email the less time we have to contribute
in a meaningful way. Valuable knowledge gets buried deeper and
deeper every minute of every day.

6. Checking email is the most
popular activity on a
smartphone. 78% of people
do it regularly on mobile
phone.
You spend countless hours on email. In return, get no clear
overview what needs to be done. Don't know who's responsible for
what. Use the phone for calling if an emergency strikes.
Provides no overview
78%

7. On average, employees check
their email 36 times. It takes
16 minutes to refocus after
handling an incoming email.
Destroys focus
We are expected and expect ourselves to get answers quickly via
email. Switching to email as soon as we hear the notification
keeps us from reaching greater potential.

8. Lacks in transparency
Emails are private, between the sender and
the receiver. Therefore, keeping everyone
else in the dark and not being able to
benefit from the transfer of knowledge.
Shiva Ayyadurai holds the first copyright for
“EMAIL” — a system he began building in
1978 at just 14 years of age.
Fun fact

9. It actually takes longer to
process an email than it does
to write one.
Thanks to all the CC’s and BCC’s, information gets confusing
quickly and lost altogether. We should stop using the “reply all”
button except when critically necessary.
Brings confusion
Writing
Reading

10. It’s anti-social
25% to 30% of time spent on
email could be saved if the
main channel for collaboration
is moved over to a social
platform.
To save time and get a clear overview what's happening in your
team, move collaboration to a social platform. Try Weekdone.com

11. Weekdone.com - employee
progress reporting and internal
communications tool. Always
know team-members' plans
and achievements. Publish
objectives and see how your
team is moving towards them.
1. Atlassian Blogs, Collaboration Best Practices, 2012
http://blogs.atlassian.com/2012/09/collaboration-best-practices-3-reasons-email-hurts-productivity/
2. McKinsey's 2012 Social Economy report
3. Atos Blog, Turning Passion into Progress http://blog.atos.net/blog/2012/07/30/turning-passion-into-progress/
4. IDC and Facebook – “Always Connected” (2013)
weekdone.com