Project Server 2002 Implementation Lessons Learned (This is a work in progress)
Topics to be covered <ul><li>Implementation Team  </li></ul><ul><li>Overview of the Goals  </li></ul><ul><li>Architecture ...
Implementation Team <ul><li>Project Sponsors:  Kay Somers (PMP), my immediate supervisor & </li></ul><ul><li>Teri Mordica ...
Overview of Goals <ul><li>To have one common resource tracking all ITT projects and support </li></ul><ul><li>To track 100...
Solution Architecture  <ul><li>AE-INTRA01 </li></ul><ul><li>Project Server 2002 </li></ul><ul><li>SQL Server 2002 </li></u...
Phase I – BTI Project Server2002 Implementation
Phase II – ITT Project Server2002 Implementation
Available Documentation <ul><li>53 Lessons from Microsoft…printed and put into 2 Binders </li></ul><ul><li>Microsoft Proje...
Access to Microsoft Technical Support Services <ul><li>Fortunately during the Installation and Debug phases we had access ...
Project Server Administrator Role <ul><li>The Project Server Administrator role is complex </li></ul><ul><ul><li>There are...
Project Server Admin Role 7 “Activities” in admin role.  Each “activity” has multiple sub-tasks to be accomplished
Modify User  8 Permissions available to be set for each  selected category
Set Global Permissions 52 Global Permissions available to be set.
Lessons Learned (Gotchas) <ul><li>Desktop Considerations: </li></ul><ul><ul><li>Need MDAC 2.7 or Windows XP (certain level...
Other Undocumented “Features” <ul><li>Web access goes to sleep if left unused for some amount of time. </li></ul><ul><ul><...
“Loading Data” Appears to hang…Ctrl+Alt+Del gets cursor back Note there is an error
“Loading Data” Cont’d
Can’t accept updated tasks This was caused by having Project Professional opened to work offline!
Summary In spite of the problems encountered, I think that Project Server 2002 is a fantastic tool.  I wish this tool had ...
Questions <ul><li>? ? ? ? ? ? ? ? ? ? ? ? </li></ul>
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Project Server 2002 Implementation Lessons Learned

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  • Teri and Kay, I don’t know how much time Andres’ want to spend with the executives on Project Server 2002 so there may be too many slides. The sample screen captures can be shown rather quickly, and can be cut back in terms of the number. I have added some notes on the screen captures that illustrate what I believe to be the main point of interest for the executives. Regards, Dan Ross
  • Here is my view of the purpose of this presentation and demo for the executives.
  • Project Server 2002 Implementation Lessons Learned

    1. 1. Project Server 2002 Implementation Lessons Learned (This is a work in progress)
    2. 2. Topics to be covered <ul><li>Implementation Team </li></ul><ul><li>Overview of the Goals </li></ul><ul><li>Architecture </li></ul><ul><li>Phased Implementation Plan </li></ul><ul><li>Available Documentation </li></ul><ul><li>Access to Microsoft Technical Support Services </li></ul><ul><li>Project Server Administrator Role </li></ul><ul><li>Lessons Learned (several gottcha’s to avoid) </li></ul><ul><li>Undocumented “Features” </li></ul><ul><li>Screen Captures of some of the problems </li></ul><ul><li>Summary </li></ul>
    3. 3. Implementation Team <ul><li>Project Sponsors: Kay Somers (PMP), my immediate supervisor & </li></ul><ul><li>Teri Mordica (PMP), BTI Division Manager </li></ul><ul><li>Project Lead: Dan Ross (PMP), Business System Analyst </li></ul><ul><li>Installation and Desktop GURU: Ben Parada, Server Host Operations </li></ul><ul><li>Creator of End Users Training Guide: Tarina Williams, Business Systems Analyst </li></ul>
    4. 4. Overview of Goals <ul><li>To have one common resource tracking all ITT projects and support </li></ul><ul><li>To track 100% of ITT’s work hours in Project Server </li></ul><ul><li>To better allocate ITT resources </li></ul>
    5. 5. Solution Architecture <ul><li>AE-INTRA01 </li></ul><ul><li>Project Server 2002 </li></ul><ul><li>SQL Server 2002 </li></ul>Project Web Access Components Project Professional Staff Project Managers Executives Project Web Access Components <ul><li>Create & Publish Project Plans </li></ul><ul><li>Access, assign, & manage resources </li></ul><ul><li>Track progress </li></ul><ul><li>Review & report status </li></ul><ul><li>Analyze Project Performance </li></ul><ul><li>Analyze Resource Utilization </li></ul><ul><li>Create & Update Tasks </li></ul><ul><li>Write Status Reports </li></ul><ul><li>Issues Tracking </li></ul><ul><li>Document Sharing </li></ul>SQL Server Database Note that we have Project Server and SQL Server Database on one physical server which can handle 100 users and 10 Project Managers. Two machines can take you to 2000 users and 50 Project Managers.
    6. 6. Phase I – BTI Project Server2002 Implementation
    7. 7. Phase II – ITT Project Server2002 Implementation
    8. 8. Available Documentation <ul><li>53 Lessons from Microsoft…printed and put into 2 Binders </li></ul><ul><li>Microsoft Project Version 2002, Step by Step </li></ul><ul><li>Microsoft Project Version 2002, Inside Out </li></ul><ul><li>Implementing Enterprise Portfolio Management with Microsoft Project Server 2002 </li></ul>Implementing Enterprise Portfolio Management with Microsoft Project Server 2002. Author Gary Chefetz I recommend if you can only buy one book this year…buy this one!
    9. 9. Access to Microsoft Technical Support Services <ul><li>Fortunately during the Installation and Debug phases we had access to Microsoft Premier Support </li></ul><ul><ul><li>“ Unlimited” access to Microsoft Technical Support Services </li></ul></ul><ul><li>Microsoft Technical Support Services walked us through installation of SharePoint Team Services and Portfolio Analyzer cube generation service </li></ul><ul><li>Unfortunately our access to Premier Support has gone away </li></ul>
    10. 10. Project Server Administrator Role <ul><li>The Project Server Administrator role is complex </li></ul><ul><ul><li>There are a lot of settings that can be made by Administrator (see screen captures on following slides) </li></ul></ul><ul><li>Difficult to find cost effective training for the Administrator role </li></ul><ul><li>Most vendors want to come on site…cost big $$ </li></ul><ul><li>Microsoft’s approach seems to be hire a third party vendor to help you implement the product </li></ul>
    11. 11. Project Server Admin Role 7 “Activities” in admin role. Each “activity” has multiple sub-tasks to be accomplished
    12. 12. Modify User 8 Permissions available to be set for each selected category
    13. 13. Set Global Permissions 52 Global Permissions available to be set.
    14. 14. Lessons Learned (Gotchas) <ul><li>Desktop Considerations: </li></ul><ul><ul><li>Need MDAC 2.7 or Windows XP (certain level of XML support required) </li></ul></ul><ul><ul><li>Active X controls which can be automatically downloadable from the server; however, you need to have admin rights to your desktop (In Austin Energy, only PC techs have admin rights) </li></ul></ul><ul><li>Users need modify access to Project Server install location: </li></ul><ul><ul><li>D:Program FilesMicrosoft Project ServerIIS Virtual Root </li></ul></ul><ul><ul><li>Security considerations/concerns from Server Host operations personnel granting modify access </li></ul></ul><ul><li>Bogus users created if allow Unlimited publishing to server </li></ul><ul><ul><li>Can’t delete them, but can make them inactive </li></ul></ul><ul><li>Do not rename Virtual Directories </li></ul><ul><ul><li>Have to reinstall , if you do </li></ul></ul>
    15. 15. Other Undocumented “Features” <ul><li>Web access goes to sleep if left unused for some amount of time. </li></ul><ul><ul><li>Ctrl-Alt-Delete will wake it back up, but then you have to exit the browser and come back in </li></ul></ul><ul><li>Can’t delete rejected tasks (need an oops button) </li></ul><ul><ul><li>Have to accept the submitted task and then it can be deleted </li></ul></ul><ul><li>Occasional Spooler errors </li></ul><ul><ul><li>Not sure what causes this or what to do about it </li></ul></ul><ul><li>Problems when a user changes his Windows Log-in name </li></ul><ul><ul><li>Could not create his new account without having DBA delete old account on Server </li></ul></ul><ul><li>Project Manager can’t accept updated tasks if Project opened to work offline </li></ul><ul><li>Portfolio Modeler Error </li></ul><ul><ul><li>We are just getting started with this feature…stay tuned </li></ul></ul>
    16. 16. “Loading Data” Appears to hang…Ctrl+Alt+Del gets cursor back Note there is an error
    17. 17. “Loading Data” Cont’d
    18. 18. Can’t accept updated tasks This was caused by having Project Professional opened to work offline!
    19. 19. Summary In spite of the problems encountered, I think that Project Server 2002 is a fantastic tool. I wish this tool had been available several years ago when I was doing large scale systems development.
    20. 20. Questions <ul><li>? ? ? ? ? ? ? ? ? ? ? ? </li></ul>

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