WHAT DOES A SPREADSHEET LOOK LIKE?
These are know as ‘Columns’.
A,B, C ect…
A ‘Label’ describes
what is happening
in a cell.
A box in a
called a ‘cell’.
Each cell is identified by a unique ‘cell
reference’. The first part consists of the column
letter and the second part consists of the row
number. Ie. Cell Reference: F9, is the selected
cell as it belongs to column F and row 9.
Information in the
know as the
use in formulas is
called a ‘Value’.
A selected cell
is known as the
WHAT ARE SPREADSHEETS USED FOR?
To create long lists of data.
To create charts and graphs from
the data you input.
To monitor aspects of businesses
such as sales, costs, wages and
expenses. Some people monitor
their wages, weekly house costs
and manage their finances and
budgets using spreadsheets.
To display both numeric and text
WHY SHOULD I USE A SPREADSHEET RATHER
THAN A PEN AND PAPER?
More effective data handling as formulae can be
used to solve calculations instantly.
You can carry out’ what if scenarios’ such as ‘how
much money would I have left if I brought a new
The information can be presented in a variety of
ways as it can be formatted and also generated into
tables, graphs and charts. Presentation is more
Can be used as a model for real life scenarios.
Much quicker than using a pen and paper.
Can make alterations quickly to data.
More reliable than pen and paper.
When we produce formulas they always begin with an
Our cell references always belong inside brackets in our
addition calculations, don’t forget to close them!
Next we enter our cells in the calculation using their cell
references, we wish to add these items so we include
the ‘+’ in-between the cells. I.e.. =(A2+A5) and press
We can create alternative formulas using /,*,-, these do
not include brackets i.e. =A2*C3
Auto-sum is a quicker way of completing an
addition calculation for an infinite amount of figures.
Next we select the ‘Auto-sum’ button on
the right hand side of the main menu.
On pressing, we will see the total of our
values appears under the selected
** We can also experiment with the
average function part of the Auto-sum
Find the ‘Pet Food’ spreadsheet on the ‘Lesson 1’
page of the Excel website and ‘Save As’ to your
You are to fill out the ‘Pet column’ with animals of
your choice, the ‘Food Price’ with how much you
think that particular pet’s food costs. Then you
decide how many bags of food that animal eats per
year and fill that column in also.
Your task is to use the shown Auto-sum formula to
calculate totals for the cost for one bag of each
animals food and how many bags per year all
the animals eat.
Place these in a totals column.
Use a multiplication formula to calculate the cost of
buying the bags of food for a particular animal all
In pairs, list as many advantages of using
spreadsheets as you can think of in 1 minute.
When you’ve written them down stick your post-it
note around the whiteboard.
For the next 15 minutes you are to explore the
formatting capabilities of Microsoft Excel using the tool
bar available and the format cell options on right click.
Your challenge is to edit all of the cells on your spreadsheet
which contain values or data.
This may be altering the
shading, fill, text, font, highlighting, margins and lines.
It must look appropriate and be consistent throughout your
spreadsheet – no rainbow effects please!
When you have completed your spreadsheet
please send an email to your teacherwith your work
attached before you leave.
Feedback will be given back to you afteryour
workhas been marked.
LAST 5 MINUTES….
Well done for working as instructed, we will now
finish the lesson with a game to test your
‘Dunk The Teacher’ – Good Luck!