Excel 2007 Unit B

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Excel 2007 Unit B

  1. 1. Microsoft Office 2007- Illustrated Working with Formulas and Functions
  2. 2. <ul><li>Create a complex formula </li></ul><ul><li>Insert a function </li></ul><ul><li>Type a function </li></ul><ul><li>Copy and move cell entries </li></ul><ul><li>Understand relative and absolute cell references </li></ul>Objectives Microsoft Office 2007-Illustrated
  3. 3. Objectives <ul><li>Copy formulas with relative cell references </li></ul><ul><li>Copy formulas with absolute cell references </li></ul><ul><li>Round a value with a function </li></ul>Microsoft Office 2007-Illustrated
  4. 4. Creating a Complex Formula <ul><li>A complex formula is an equation that uses more than one type of arithmetic operator </li></ul><ul><ul><li>Example: formula that uses both addition and multiplication </li></ul></ul><ul><ul><li>Arithmetic operations are performed according to the order of precedence </li></ul></ul>Microsoft Office 2007-Illustrated
  5. 5. Creating a Complex Formula Microsoft Office 2007-Illustrated Complex formula Formula containing multiple arithmetic operators Mode indicator
  6. 6. Creating a Complex Formula <ul><li>Order of precedence in Excel formulas </li></ul><ul><ul><li>Operations inside parentheses are calculated first </li></ul></ul><ul><ul><li>EVistaonents are calculated next </li></ul></ul><ul><ul><li>Multiplication and division are calculated next (from left to right) </li></ul></ul><ul><ul><li>Addition and subtraction are calculated next (from left to right) </li></ul></ul>Microsoft Office 2007-Illustrated
  7. 7. Inserting a Function <ul><li>A function is a predefined worksheet formula that makes it easy to perform a complex calculation </li></ul><ul><ul><li>Can be used by itself or within a formula </li></ul></ul><ul><ul><li>If used alone, begins with the formula prefix (=) </li></ul></ul>Microsoft Office 2007-Illustrated
  8. 8. Inserting a Function Microsoft Office 2007-Illustrated Function Argument Insert Function button Description and argument format Function Arguments dialog box
  9. 9. Typing a Function <ul><li>A function can be typed manually into a cell </li></ul><ul><ul><li>You must know the name and initial characters of the function </li></ul></ul><ul><ul><li>Can be faster than using the Insert Function dialog box </li></ul></ul><ul><ul><li>EVistaerienced Excel users often prefer this method </li></ul></ul>Microsoft Office 2007-Illustrated
  10. 10. Typing a Function <ul><li>While manually typing a function, it is necessary to begin with the equal sign (=) </li></ul><ul><li>Once you type an equal sign, each letter you type activates the AutoComplete feature </li></ul>Microsoft Office 2007-Illustrated
  11. 11. Typing a Function Microsoft Office 2007-Illustrated MAX function in progress
  12. 12. Copying and Moving Cell Entries <ul><li>You can copy or move data within a worksheet or between worksheets using: </li></ul><ul><ul><li>Cut, Copy, and Paste buttons </li></ul></ul><ul><ul><li>Fill handle in the lower-right corner of the active cell </li></ul></ul><ul><ul><li>Drag-and-drop feature </li></ul></ul><ul><li>Office Clipboard temporarily stores information that you copy or cut </li></ul>Microsoft Office 2007-Illustrated
  13. 13. <ul><li>Pasting an item from the Clipboard </li></ul><ul><ul><li>Only need to specify the upper-left cell of the range where you want to paste the selection </li></ul></ul>Copying and Moving Cell Entries Microsoft Office 2007-Illustrated
  14. 14. Copying and Moving Cell Entries Microsoft Office 2007-Illustrated Paste button Copied data in Clipboard Copy button Clipboard launcher Item in Clipboard
  15. 15. Understanding Relative and Absolute Cell References <ul><li>Use a relative cell reference when you want to preserve the relationship to the formula location </li></ul><ul><ul><li>Calculations are performed based on cell relationship </li></ul></ul><ul><ul><li>When a formula is copied, the cell reference changes to preserve the relationship of the formula to the referenced cells </li></ul></ul><ul><ul><li>The Excel default </li></ul></ul>Microsoft Office 2007-Illustrated
  16. 16. Understanding Relative and Absolute Cell References Microsoft Office 2007-Illustrated Formulas containing relative references Formula containing relative references
  17. 17. <ul><li>Use an absolute cell reference when you want to preserve the exact cell address in a formula </li></ul><ul><ul><li>Reference does not change even if the formula is copied to another location </li></ul></ul><ul><ul><li>Created by placing a dollar sign ($) before both the column letter and the row number for the cell’s address </li></ul></ul>Understanding Relative and Absolute Cell References Microsoft Office 2007-Illustrated
  18. 18. Understanding Relative and Absolute Cell References Microsoft Office 2007-Illustrated Cell referenced in absolute formulas Relative references adjust Absolute references do not adjust Formulas containing absolute and relative references
  19. 19. <ul><li>Using a mixed reference </li></ul><ul><ul><li>A mixed cell reference combines both relative and absolute cell referencing </li></ul></ul><ul><ul><ul><li>Example: When you copy a formula, you may want to change the row reference but keep the column reference </li></ul></ul></ul><ul><ul><li>Created using the [F4] function key </li></ul></ul>Understanding Relative and Absolute Cell References Microsoft Office 2007-Illustrated
  20. 20. Copying Formulas with Relative Cell References <ul><li>Reuse formulas you have created </li></ul><ul><li>Use Copy and Paste commands or the fill handle to copy formulas </li></ul><ul><li>Copying a formula to a new cell </li></ul><ul><ul><li>Excel substitutes new cell references so that the relationship of the cells to the formula remains unchanged </li></ul></ul>Microsoft Office 2007-Illustrated
  21. 21. Copying Formulas with Relative Cell References Microsoft Office 2007-Illustrated Copying a formula with the fill handle Paste button list arrow Fill handle Auto Fill Options button
  22. 22. Copying Formulas with Relative Cell References <ul><li>Auto Fill feature can be used for filling cells with sequential text or values </li></ul><ul><ul><li>Months of the year; days of the week; or text plus a number (Quarter 1, Quarter 2, etc.) </li></ul></ul><ul><ul><li>Drag the fill handle to extend an existing sequence </li></ul></ul>Microsoft Office 2007-Illustrated
  23. 23. Copying Formulas with Absolute Cell References <ul><li>Apply absolute cell reference before copying a formula if you want one or more cell references to remain unchanged in relation to the formula </li></ul>Microsoft Office 2007-Illustrated
  24. 24. Copying Formulas with Absolute Cell References Microsoft Office 2007-Illustrated Creating an absolute reference in formula Absolute cell reference in formula Incorrect values from relative referencing in copied formulas
  25. 25. Rounding a Value with a Function <ul><li>Cells containing financial data are often easier to read if they contain fewer decimals </li></ul><ul><li>Use the ROUND function to round down your results </li></ul>Microsoft Office 2007-Illustrated
  26. 26. Rounding a Value with a Function Microsoft Office 2007-Illustrated ROUND function and opening parenthesis inserted in formula ScreenTip indicates what information is needed Adding a function to an existing formula
  27. 27. <ul><li>Create a complex formula </li></ul><ul><li>Insert a function </li></ul><ul><li>Type a function </li></ul><ul><li>Copy and move cell entries </li></ul><ul><li>Understand relative and absolute cell references </li></ul>Summary Microsoft Office 2007-Illustrated
  28. 28. Summary <ul><li>Copy formulas with relative cell references </li></ul><ul><li>Copy formulas with absolute cell references </li></ul><ul><li>Round a value with a function </li></ul>Microsoft Office 2007-Illustrated

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