Discoverytoolstalesofimplementationattwohbcus 110726093653-phpapp02


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Discoverytoolstalesofimplementationattwohbcus 110726093653-phpapp02

  1. 1. DISCOVERY TOOLS: THE TALES OF IMPLEMENTATION AT TWO HBCUs<br />Netta CoxSerials Librarian, North Carolina A&T State UniversityIyanna SimsSystems Librarian, North Carolina A&T State UniversityShaundra WalkerHead of Reference, Fort Valley State University<br />ALA Annual Conference  Saturday, June 25, 2011 <br />
  2. 2. What is a discovery tool?<br /><ul><li>New Technology
  3. 3. Single Point of Entry
  4. 4. Pre-harvested
  5. 5. Centralized Index
  6. 6. Vendor neutral
  7. 7. Relevancy
  8. 8. Robust Features
  9. 9. Customizable</li></ul>Source: Definition synthesized from the literature. See bibliography.<br />
  10. 10. Discovery Tool options<br />EBSCO Discovery Service<br />Encore Synergy<br />Primo<br />Summon <br />WorldCat Local<br />Blacklight<br />LibraryFind<br />Scriblio<br />SOPAC<br />VuFind<br />Proprietary <br />Open Source<br />Source: Discovery tool options synthesized from the literature. See bibliography.<br />
  11. 11. Commonalities <br />Single point of entry for all library information<br />Enriched web interface <br />Faceted navigation<br />Simple keyword search<br />Relevancy<br />Source: Discovery tool options synthesized from the literature. See bibliography.<br />
  12. 12. Brainstorming…<br />What should I consider when choosing and implementing a discovery tool? <br />
  13. 13. North Carolina A&T State university<br />HBCU, Public Land-Grant Institution<br />Enrollment: 10,000<br />Library Staff: 50<br />Library Collection: <br />Over 700,000 volumes of print and audiovisual materials<br />Over 150,000 electronic books<br />Over 160,000 print and electronic journals and serials<br />Approximately 300 databases<br />
  14. 14. Motivation<br />Rich collection of print and audiovisual resources<br />Expeditious growth of electronic resources<br />Digitized archival material and developing an Institutional Repository <br />Desire to meet user expectations<br />Federated Search<br />Funding<br />
  15. 15. The process<br />Formed a committee<br />Representation from each department – Public Service, Technical Service, and Systems<br />Researched commercial and open-source platforms<br />Developed an evaluation matrix<br />Vendor visits<br />Discussed pros and cons in relation to library environment<br />
  16. 16. The matrix<br />
  17. 17. The realities<br />No perfect solution<br />Functionality<br />Coverage<br />Timeline<br />Realistic<br />Flexible<br />Bells and whistles may come with a cost<br />
  18. 18. Going forward<br />Complete configuration process<br />Internal testing<br />Train Staff<br />Revise instruction curriculum<br />Integration<br />Harvest IR data<br />Increased visibility and usage of resources <br />Embrace the platform as a living organism<br />
  19. 19. Lessons Learned<br />Understand your library needs and wants<br />Have questions for vendors and ask for demonstration of live instances of platform <br />Make no assumptions<br />Resource Analysis<br />Network with other libraries<br />
  20. 20. About FVSU<br />Founded in 1895<br />1890 Land Grant Institution<br />One of Three Public HBCU’s in Georgia<br />Member of the 35-Member University System of Georgia (USG)Consortium<br />Enrollment of 3400<br />One of the fastest growing schools in the USG system<br />
  21. 21. About FVSU Libraries<br />Three Branches<br />Main Library (Hunt)<br />Curriculum Materials Center<br />Warner Robins Center (Graduate and Adult Education)<br />Print Collections<br />150,000+ Volumes<br />600 Active Print Serials Titles<br />Small AV Collection<br />Electronic Resources<br />Over 100 Databases (mostly shared via GALILEO)<br />Ebooks (NetLibrary, Ebrary, IEEE)<br />Moving Print Serials to Electronic Serials<br />
  22. 22. The Consortia Challenge<br />Participant in GALILEO<br />Public, private, K-12, technical and college and university members<br />Shared platform, varied resources<br />Cost-sharing for electronic resource purchasing<br />Shared Proxy Server and OpenURL Link Resolver<br />Member of the GALILEO Interconnected Libraries (GIL)<br />ExLibris Voyager ILS<br />Union Catalog<br />Reciprocal Book Borrowing Service (GIL Express)<br />
  23. 23. Motivation<br />Influx of New Resources<br />Better Return on Investment<br />Frustration with Federated Searching<br />Information Literacy Challenges<br />Multiple, Changing Platforms<br />Puzzled Students<br />The “50 Minute” Session<br />
  24. 24. Needs/Desires<br />High Coverage of Scholarly Resources<br />Easy Updates<br />Simple Interface<br />Extendibility<br />Affordability and Sustainability<br />
  25. 25. The Selection Process<br />Evaluated Three Major Tools<br />Vendor Presentations<br />Coverage Analysis<br />Selected Final Tool<br />
  26. 26. Implementation<br />Started in January 2011<br />Three Phases<br />Adding E-Resources to the Client Center<br />Exporting MARC Records from the catalog<br />Setting Up Nightly Cron Job<br />Testing, Testing, Testing!<br />
  27. 27. Soft Launch<br />March 2011<br />Added Search Box to Homepage<br />Introduced in ENG 1101 and ENG 1102<br />Response<br />Overwhelmingly positive, professors and students<br />More time spent on searching than teaching in information literacy sessions<br />
  28. 28. Lessons Learned<br />Managing Electronic Resources <br />Need for new workflows<br />Impact on Instruction <br />Customizing the OpenURLLink Resolver page<br />Teaching the importance of good search statements<br />Impact on Collection Development<br />Purchasing more electronic resources<br />Availability in Summon <br />
  29. 29. Looking Ahead<br />Information Literacy<br />Focus on 1000 and 2000 level courses<br />Revised Information Literacy Tutorial<br />E-Resources<br />Moving Print Serial Subscriptions to Electronic<br />Considering MARC Record Updates for Electronic Journals <br />Considering adding MARC Records for non-indexed collections<br />Considering MARC Records for E-book Collections<br />Considering More E-Books<br />Open Access Collections<br />Adding Institutional Repositories<br />
  30. 30. Ways We’ve Used Summon<br />LibGuides<br />Added to Search Drop Down Box along with other search types (catalog, Ask-A-Librarian, e-journals, etc.)<br />Created search boxes for specific collections (i.e. videos, special collections, etc.)<br />LibAnswers<br />Embedded search boxes in Ask-A-Librarian answers<br />BlackBoard<br />Created learning objects<br />
  31. 31. Demonstration <br />
  32. 32. Q&A Discussion<br />
  33. 33. Resources<br />Grand Valley State University Library Labs<br /><br />Helpful tool for creating Summon search boxes<br />LibGuides Summon Resources<br /><br />More help for creating Summon search boxes<br />Summon API<br /><br />Summon Community Wiki<br /><br />Another great resource for Summon users<br />
  34. 34. Bibliography<br />Vaughan, J. (2011). Chapter 1: Web Scale Discovery What and Why?. Library Technology Reports, 47(1), 5-11. Retrieved from EBSCOhost.<br />Vaughan, J. (2011). Chapter 2: OCLC WorldCat Local. Library Technology Reports, 47(1), 12-21. Retrieved from EBSCOhost.<br />Vaughan, J. (2011). Chapter 3: Serials Solutions Summon. Library Technology Reports, 47(1), 22-29. Retrieved from EBSCOhost.<br />Vaughan, J. (2011). Chapter 4: Ebsco Discovery Services. Library Technology Reports, 47(1), 30-38. Retrieved from EBSCOhost.<br />Vaughan, J. (2011). Chapter 5: Ex Libris Primo Central. Library Technology Reports, 47(1), 39-47. Retrieved from EBSCOhost.<br />
  35. 35. Bibliography<br />Vaughan, J. (2011). Chapter 6: Differentiators and A Final Note. Library Technology Reports, 47(1), 48-53. Retrieved from EBSCOhost.<br />Vaughan, J. (2011). Chapter 7: Questions to Consider. Library Technology Reports, 47(1), 54-59. Retrieved from EBSCOhost.<br />Vaughan, J. (2011). Chapter 8: For More Information. Library Technology Reports, 47(1), 60-61. Retrieved from EBSCOhost.<br />Way, D. (2010). The Impact of Web-scale Discovery on the Use of a Library Collection. Serials Review, 36(4), 214-220. doi:10.1016/j.serrev.2010.07.002<br />Yang, Sharon Q, Kurt Wagner, (2010) Evaluating and comparing discovery tools: how close are we towards next generation catalog?, Library Hi Tech, 28 (4), 690 – 709.<br />