Hey third sector – should we be
learning about procurement or
changing procurement?
Amy Sanders
#What I
want to talk
about
What?
A social enterprise that provides
training, consultation &
facilitation
Who?
Children & young people,
adult communit...
#What I learnt
#Time to go back to school?
Yes
#Purpose
of this
talk?
#There's a lot wrong
#Don't Shoulder Shrug
# Why it's important
# sad
letter
# fairness
& good use of public money
6 key issues
Number 1: False economy
Number 2: Time consuming
£25,000
£3,000
6 providers
£18,000
Number 3:Who is covering the
cost?
Number 4:
Time
consuming
for the buyer
too
Number 5:
Are
contracts
going to
people who
are good at
tendering?
Number 6:
Stupid
internet
procurement
systems
# The
answers
# who to take the
lead?
Not the small voluntary organisation or social enterprise
(unless you can pay us!)
Bodies that support &
represent the thi...
1. LOBBY
TO
REDUCE
THE
PROCESS
Good Practice Out There
Simon Griffiths
City & County of Swansea Procurement Team
In Partnership with Bangor University
Pi...
“No one likes filling in tender forms.
Believe me, know one likes reading them either.”
Business Wales
4 simple questions
Who are you? How would you
do it?
Why are you an
ethical choice?
What experience do
you have in doi...
2. LOBBY FOR
ETHICAL SHOPPING
“Recommendation 11: The mandatory duty for
all funded bodies to adopt Welsh Government
procu...
3. LOBBY
TO
CHANGE
THE RULE
BOOK
5. EDUCATE
PROCUREMENT
TEAMS ABOUT
THE THIRD
SECTOR
“Recommendation 16: Interaction with the third sector should be review...
6. LOBBY TO
OPEN UP THE
SMALLER
CONTRACTS
Less than £5k
Over £5k
£25k +
7. LOBBY
AGAINST THE
DRIVE TO
INCREASE
CONTRACTS
8. TAKE A LEAD
ON ENABLING
COLLABORATIVE
TENDERS
9. LOBBY
AGAINST THE
NUMBER OF
PORTALS
10. LOBBY AGAINST THE
FRAMEWORKS
11. LOBBY TO SEIZE
THE POWER BACK
“Recommendation 19: Within the
operating model local procurement is not
conducted consistently well and
especially within ...
12. Lobby to INSTALL THIRD SECTOR
ADVOCATES IN EVERY MAJOR
PROCUREMENT TEAM
Procurement - learn about it or change it? Procurement Mini-Conference 2014
Procurement - learn about it or change it? Procurement Mini-Conference 2014
Procurement - learn about it or change it? Procurement Mini-Conference 2014
Procurement - learn about it or change it? Procurement Mini-Conference 2014
Procurement - learn about it or change it? Procurement Mini-Conference 2014
Procurement - learn about it or change it? Procurement Mini-Conference 2014
Procurement - learn about it or change it? Procurement Mini-Conference 2014
Procurement - learn about it or change it? Procurement Mini-Conference 2014
Procurement - learn about it or change it? Procurement Mini-Conference 2014
Procurement - learn about it or change it? Procurement Mini-Conference 2014
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Procurement - learn about it or change it? Procurement Mini-Conference 2014

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Amy Sanders of Dynamix at the Procurement Mini-Conference 2014

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Procurement - learn about it or change it? Procurement Mini-Conference 2014

  1. 1. Hey third sector – should we be learning about procurement or changing procurement? Amy Sanders
  2. 2. #What I want to talk about
  3. 3. What? A social enterprise that provides training, consultation & facilitation Who? Children & young people, adult community members & the professionals that support them How? Playful, participative, engaging activities What Subjects? Inclusion & tackling inequality Giving people a say Health & Well Being Futures – aspirations & enterprise Trading Since 1989
  4. 4. #What I learnt
  5. 5. #Time to go back to school?
  6. 6. Yes
  7. 7. #Purpose of this talk?
  8. 8. #There's a lot wrong
  9. 9. #Don't Shoulder Shrug
  10. 10. # Why it's important
  11. 11. # sad letter
  12. 12. # fairness & good use of public money
  13. 13. 6 key issues
  14. 14. Number 1: False economy
  15. 15. Number 2: Time consuming
  16. 16. £25,000 £3,000 6 providers £18,000 Number 3:Who is covering the cost?
  17. 17. Number 4: Time consuming for the buyer too
  18. 18. Number 5: Are contracts going to people who are good at tendering?
  19. 19. Number 6: Stupid internet procurement systems
  20. 20. # The answers
  21. 21. # who to take the lead?
  22. 22. Not the small voluntary organisation or social enterprise (unless you can pay us!) Bodies that support & represent the third sector Bodies that impact on procurement
  23. 23. 1. LOBBY TO REDUCE THE PROCESS
  24. 24. Good Practice Out There Simon Griffiths City & County of Swansea Procurement Team In Partnership with Bangor University Piloting a Process “the procurement methodology chosen is not only consistent with the value involved but is also cognisant of minimising procurement effort and complexity for those bidding” McClelland Report, Page 51
  25. 25. “No one likes filling in tender forms. Believe me, know one likes reading them either.” Business Wales
  26. 26. 4 simple questions Who are you? How would you do it? Why are you an ethical choice? What experience do you have in doing this and show how well you’ve done similar work?
  27. 27. 2. LOBBY FOR ETHICAL SHOPPING “Recommendation 11: The mandatory duty for all funded bodies to adopt Welsh Government procurement policy should include delivering the wider benefits of economic, social and environmental impacts.” Page 68
  28. 28. 3. LOBBY TO CHANGE THE RULE BOOK
  29. 29. 5. EDUCATE PROCUREMENT TEAMS ABOUT THE THIRD SECTOR “Recommendation 16: Interaction with the third sector should be reviewed with a view to fully understand its concerns about public procurement and the contribution it can make to wider benefits” McClelland Report, Page 70
  30. 30. 6. LOBBY TO OPEN UP THE SMALLER CONTRACTS Less than £5k Over £5k £25k +
  31. 31. 7. LOBBY AGAINST THE DRIVE TO INCREASE CONTRACTS
  32. 32. 8. TAKE A LEAD ON ENABLING COLLABORATIVE TENDERS
  33. 33. 9. LOBBY AGAINST THE NUMBER OF PORTALS
  34. 34. 10. LOBBY AGAINST THE FRAMEWORKS
  35. 35. 11. LOBBY TO SEIZE THE POWER BACK
  36. 36. “Recommendation 19: Within the operating model local procurement is not conducted consistently well and especially within local government I recommend that all organisations address this at an early date including correcting contributing weaknesses in staffing.” Page 103 “There is an overall deficit in procurement resources in Wales. … Within these resources, less than half of procurement staff are part or fully qualified.” Page 35
  37. 37. 12. Lobby to INSTALL THIRD SECTOR ADVOCATES IN EVERY MAJOR PROCUREMENT TEAM

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