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Officers Training - President


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Toastmasters officers training

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Officers Training - President

  1. 1. Club Leadership Training Session Achieving Success as President Presented by: Ganesh Srinivasan, ACG, ALB Area 7 Governor Division B, District 20
  2. 2. Develop and Improve Club Leadership <ul><li>Ensure club officers meet officer and meeting standards. </li></ul><ul><li>Search for leaders. </li></ul><ul><li>Ensure all club offices are filled for the succeeding term. </li></ul>Officer’s Responsibilities Outside the Meeting
  3. 3. Club Administration <ul><li>Oversee the administrative operation of the club. </li></ul><ul><li>Schedule and chair the monthly executive committee meetings. </li></ul>Officer’s Responsibilities Outside the Meeting
  4. 4. Advance Club and Member Achievement <ul><li>Oversee the plan to achieve Distinguished Club Program goals. </li></ul><ul><li>Ensure the club is Distinguished. </li></ul><ul><li>Promote CC, AC, CL, and AL awards. </li></ul>Officer’s Responsibilities Outside the Meeting
  5. 5. <ul><li>Assure Meetings’ Punctuality. </li></ul><ul><li>Perform the Meetings’ Opening/Closing Speech. </li></ul><ul><li>Observe Members’ Behavior. </li></ul><ul><li>Recognize members’ achievements. </li></ul>Officer’s Responsibilities At the Club Meeting
  6. 6. Strategies to Succeed <ul><li>Promote early arrival and lead by example. </li></ul><ul><li>Develop a culture of early arrival of Ex-Com team. </li></ul><ul><li>Start communicating with the TMOD a day before the meeting. </li></ul><ul><li>Restructure the meeting agenda based on the availability of role players. </li></ul>Mission 1: Assure Meetings Punctuality A DOPTING C HANGE T O I MPROVE O URSELVES N OW
  7. 7. Strategies to Succeed <ul><li>The main objectives from every Presidential address: </li></ul><ul><ul><li>Welcome Guests and Acknowledge the presence of senior officers. </li></ul></ul><ul><ul><li>Motivate your audience and set their expectations. </li></ul></ul><ul><ul><li>Set the meeting perfectly for the TMOD. </li></ul></ul>Mission 2: Meeting Opening Speech A DOPTING C HANGE T O I MPROVE O URSELVES N OW
  8. 8. Strategies to Succeed <ul><li>To Achieve the given objectives: </li></ul><ul><ul><ul><li>Read the club’s mission. (if missed by the Sgt at Arms) </li></ul></ul></ul><ul><ul><ul><li>State the club’s DCP Points status and member achievements </li></ul></ul></ul><ul><ul><ul><li>Encourage Audience Feedback and participation. </li></ul></ul></ul><ul><ul><ul><li>Promote the culture of welcoming speakers and role players during the meeting. </li></ul></ul></ul>Mission 2: Meeting Opening Speech (continued) A DOPTING C HANGE T O I MPROVE O URSELVES N OW
  9. 9. Strategies to Succeed <ul><ul><ul><li>Brief the audience about TMOD role before introducing him. </li></ul></ul></ul><ul><ul><ul><li>Prepare an apt introduction for the TMOD. </li></ul></ul></ul><ul><ul><ul><li>Prepare your speech. </li></ul></ul></ul><ul><ul><ul><li>Avoid impromptu attempts. </li></ul></ul></ul><ul><ul><ul><li>Avoid going overtime. </li></ul></ul></ul>Mission 2: Meeting Opening Speech (continued) A DOPTING C HANGE T O I MPROVE O URSELVES N OW
  10. 10. Strategies to Succeed <ul><li>The main objectives from Presidential Closing Address: </li></ul><ul><ul><li>Acknowledge the TMOD’s performance. </li></ul></ul><ul><ul><li>Encourage Club members to stand for TMOD Role. </li></ul></ul><ul><ul><li>Appreciate role players and special guests. </li></ul></ul><ul><ul><li>Comments on the meeting if needed. </li></ul></ul><ul><ul><li>Most importantly: use it as a closing technique for guests. </li></ul></ul>Mission 3: Meeting Closing Speech A DOPTING C HANGE T O I MPROVE O URSELVES N OW
  11. 11. Strategies to Succeed <ul><li>To Achieve the given objectives: </li></ul><ul><ul><ul><li>Request all guests to speak to the VP Membership & VP Education after the meeting. </li></ul></ul></ul><ul><ul><ul><li>Allow guests to share their feedback before the closing. </li></ul></ul></ul><ul><ul><ul><li>Reinforce messages to make a commitment. </li></ul></ul></ul><ul><ul><ul><li>Highlight parts of the meeting to reflect to the value to be expected from the club meetings. </li></ul></ul></ul>Mission 3: Meeting Closing Speech (continued) A DOPTING C HANGE T O I MPROVE O URSELVES N OW
  12. 12. Strategies to Succeed <ul><li>Notice unprofessional behavior. </li></ul><ul><li>Notice members habits before, during and after the meeting. </li></ul><ul><li>Identify future leaders. </li></ul><ul><li>Support mentors. </li></ul><ul><li>Address your issues only during Exe-com meetings. </li></ul><ul><li>Maintain control on club quality progress. </li></ul>Mission 4: Observe Members Behavior A DOPTING C HANGE T O I MPROVE O URSELVES N OW
  13. 13. The Executive Committee <ul><li>Making the club enjoyable </li></ul><ul><li>All club business </li></ul><ul><li>All administrative issues </li></ul><ul><li>Ensuring the club is in the DCP </li></ul>Every member is responsible for:
  14. 14. The Executive Committee Complete a Club Success Plan
  15. 15. The Executive Committee <ul><li>Three steps: </li></ul><ul><li>State the purpose of the meeting. </li></ul><ul><li>Inform participants about the meeting. </li></ul><ul><li>Develop an agenda. </li></ul>Conduct Productive Committee Meetings
  16. 16. <ul><li>A Moment of Truth is an episode where a member comes in contact with any aspect of the Toastmasters experience and forms an impression of a club’s quality and service </li></ul>MOMENT OF TRUTH
  17. 17. <ul><li>Q & A </li></ul>
  18. 18. <ul><li>CASE STUDY FOR PRESIDENTS: 1 </li></ul><ul><li>WHEN CLUB MEETINGS DON’T START ON TIME </li></ul><ul><li>Your club meeting is scheduled to start at 7 p.m. At 6:45 p.m. you begin to feel uneasy because the TMOD hasn’t shown up. To make things worse, only five club members out of the regular 15 have arrived. At 7:00 p.m. the TMOD whisks in, complaining about traffic. Finally, at 7:15 p.m., you begin the meeting and introduce the TMOD. </li></ul>
  19. 19. <ul><li>Case Study for Club Presidents: 2 </li></ul><ul><li>When Dues Are Due </li></ul>
  20. 20. <ul><li>Case Study for Club Presidents: 3 </li></ul><ul><li>Dealing with Deadbeat Officers </li></ul>
  21. 21. <ul><li>Evaluate </li></ul><ul><li>Coach / Motivate </li></ul><ul><li>Build Self Confidence </li></ul><ul><li>A Responsibility & A Privilege </li></ul>Closing