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Sample Staff Retreat

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Sample Staff Retreat

  1. 1. Library Planning to [Target Year]Staff Retreat<br />Meeting Date<br />
  2. 2. Purpose<br />Through dialog and sharing of information<br /><ul><li>To envision the best future for community
  3. 3. To envision the best Library as a part of that community
  4. 4. To learn and listen and share opinion, facts, & knowledge to help library board and staff develop a strategic plan </li></li></ul><li>Ground rules<br /><ul><li>Everyone participates, no one dominates
  5. 5. Disagree with grace and tact
  6. 6. Think playfully, speak courageously
  7. 7. Listen as an ally
  8. 8. Share responsibility</li></ul>LW <br />
  9. 9. Introductions<br /><ul><li>Name
  10. 10. Job here
  11. 11. How long?
  12. 12. What’s your favorite thing about your job?
  13. 13. Optional: something about yourself that might surprise your colleagues</li></li></ul><li>What’s important about libraries?<br />Healthy libraries indicate healthy communities<br /><ul><li>Economic health
  14. 14. Educational health
  15. 15. Cultural health
  16. 16. Community health</li></li></ul><li>Planning Context<br /><ul><li>U.S. public libraries have strong planning culture
  17. 17. Long history and experience
  18. 18. Vermont DOL encourages local library planning through Standards program
  19. 19. Has the library built a plan before?</li></li></ul><li>Library planninggrounded in community need<br /><ul><li>Community vision and need
  20. 20. Library as a part of that
  21. 21. Addressing needs
  22. 22. Serving the vision</li></li></ul><li>Planning<br /><ul><li>Strategic Plan
  23. 23. Long Range Plan
  24. 24. Facilities Plan
  25. 25. Capital Plan
  26. 26. Service Plan
  27. 27. Development Plan
  28. 28. Technology Plan</li></li></ul><li>Process this time<br /><ul><li>Community task force – conversation, gather input and data. Two meetings.
  29. 29. Staff retreat – four hour meeting to review community input, add library knowledge of program
  30. 30. Meet with town board, town department heads, and focus groups
  31. 31. Write plan, and use it!</li></li></ul><li>Town Scan<br />
  32. 32. Town demographic profile<br /><ul><li> Population, 2008 est.-
  33. 33. Growth 1990 – 2000 % (VT 8.2%)
  34. 34. Growth 2000 – 2008 %
  35. 35. Ethnicity – % white, 2000 census
  36. 36. Median age - (VT, 37.7)
  37. 37. 65 and older – %
  38. 38. Under 18 - %</li></li></ul><li>Town– demographic profile (2) <br /><ul><li>Median household income – (1999)$51,000 (VT - $41,000)
  39. 39. Education levels
  40. 40. Less than H.S. – 8%
  41. 41. Beyond High School – 64%
  42. 42. Bachelor’s or higher – 28%</li></li></ul><li>Review the preliminary Library Service Responses selected by the Planning Committee<br />Compare to the full list of LS Responses<br />Compare what the library does well to the LS Responses chosen by the Planning Committee<br />Are there areas or audiences the Committee missed?<br />What did the Planning Committee discover?<br />
  43. 43. TheLibrary Landscape<br />
  44. 44. Public libraries are changing<br />7/2010: Amazon sold more titles for the Kindle than hardcover books in the previous 3 months<br />Delivery methods are changing rapidly (smartphones, Netflix, ListenUp VT for audiobooks and ebooks)<br />Libraries are busier than ever, especially as public computer centers<br />Other thoughts?<br />
  45. 45. Public libraries are the same<br />All public libraries<br />Lend materials<br />Provide ‘certified’ information<br />Provide a “third place,” a community anchor, a commons<br />Are unique among public institutions in the breadth of audience and of function<br />
  46. 46. Spending on public library services<br />Per capita, monthlyVermont average: $2.61<br />Annual:<br /><ul><li>Vermont average, 2008 - $31.28
  47. 47. Town Library, 2008 - $
  48. 48. Vermont average, 2006 - $29.44
  49. 49. National average, 2006 - $33.24</li></li></ul><li>Sources of support<br />Planning Town: ? %local tax income, ? % other<br />Vermont average :72.9% local tax, 27.1% other<br />National averages: 84.1% local tax, 15.9% other<br />2008-2009 VT Public Library Statistics<br />
  50. 50. Library tourand break<br />
  51. 51. Library walkabout<br /><ul><li>Pretend you’re visiting for the first time, or showing your mother (lover, grandparent, child) the library for the first time
  52. 52. What do you see? Neat? Clean? Clear signage? Inviting?
  53. 53. Note things you like, delight you – note problem areas.</li></li></ul><li>Library Staff<br />Comments<br />Goals and activities<br />Beginning to shift the library<br />
  54. 54. Library goals and activities - start with a laundry list <br />
  55. 55.
  56. 56. Results – Library conversations<br />

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