Understanding Sap Screens


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Understanding Sap Screens

  1. 1. Understanding SAP screens Log on, calling functions and help Presentation prepared for aspiring new entrants in to SAP world -Vedula Rameswara Sharma. (Special thanks to Mr.Firdosh Tolat and Mr.K.P.Suresh Kumar my teachers in SAP MM at Siemens Acadamy, Chennai, India.)
  2. 2. Know system id and password <ul><li>To log on to SAP </li></ul><ul><li>Client id: </li></ul><ul><li>Password: </li></ul><ul><li>Language: </li></ul>
  3. 3. KNOW the initial screens <ul><li>COMMAND FIELD – you can type your transaction code </li></ul><ul><li>MENU BAR – Top most line, changes as per the selected business process </li></ul><ul><li>STANDARD TOOL BAR – Various push buttons, in line with command field </li></ul><ul><li>TITLE BAR – Title (of the business process) displayed </li></ul><ul><li>Application tool bar- Show various push buttons </li></ul><ul><li>Check box – you can check (put a tick mark as many as you wish as per requirement </li></ul><ul><li>Radio buttons – you can select only one </li></ul><ul><li>Tab page – Tab stick controls </li></ul>
  4. 4. KNOW the initial screens <ul><li>Status bar – You can see the transaction code, placed at bottom of screen. </li></ul><ul><li>Input field – you can type your inputs ex: description of material </li></ul><ul><li>Use extras / Settings – you can change favorites top / bottom, you can display or hide picture. </li></ul><ul><li>SM12 – You can clear the lock if other log ins have locked your transaction </li></ul><ul><li>SE93 – You can see all transactions with use of * either in the beginning or at the end. </li></ul>
  5. 5. Important to note <ul><li>SAP GUI ( Graphic User Interface) connect the front end computer with specific SAP system </li></ul><ul><li>You can start SAP GUI by SAP log on </li></ul><ul><li>Client is an independent business entity </li></ul><ul><li>Generally represents a company in SAP system </li></ul><ul><li>You can have maximum six sessions per log on </li></ul><ul><li>User master record contains data for a particular user within a client </li></ul><ul><li>PFCG is the T (transaction) code for role maintence </li></ul><ul><li>Maximum of last used 15 T codes can appear in the command window </li></ul>
  6. 6. SHORT CUT keys <ul><li>TAB -Goes to the next field element within a field group </li></ul><ul><li>CTRL + TAB -Goes to the first element of the next field group </li></ul><ul><li>CTRL+/ -Goes direct to the command field </li></ul><ul><li>/N -Cancel the current transaction </li></ul>
  7. 7. SHORT CUT keys <ul><li>/N# # # # -Go to the new transaction by cancelling the existing transaction (# # # # - T code) </li></ul><ul><li>/O –Will display an overview of the existing transaction </li></ul><ul><li>/O # # # # -Call a new transaction with out ending the existing transaction </li></ul><ul><li>/NEND – To log off with a confirmation dialogue box </li></ul>
  8. 8. SHORT CUT keys <ul><li>/NEX – To log off with out a confirmation dialogue box </li></ul><ul><li>/i – To delete the session you are currently using. </li></ul><ul><li>F1 – To get explanation of the field functions. It will also display the technical help on the relevant field. </li></ul><ul><li>F3 – To go back </li></ul><ul><li>F4 – Possible entries </li></ul>
  9. 9. SHORT CUT keys <ul><li>T Code – You can enter T code with out any prefix only from the easy access </li></ul><ul><li>Configure help menu – Help on menu bar >Setting >F1/F4/Library </li></ul><ul><li>Alt+_ - you can navigate to the menus in the menu bar by Alt + the underlined letter of the required menu option </li></ul><ul><li>SM04 – User overview </li></ul><ul><li>SU3 – Maintain user profile </li></ul><ul><li>* * * * * * * * * </li></ul>