Request For Quotation (Rfq)

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Request For Quotation (Rfq)

  1. 1. Request for quotation (RFQ) First step for external procurement process is making a RFQ.
  2. 2. Collective number <ul><li>Collective number is used for linking various RFQ created </li></ul><ul><li>Collective number can be given in the header data of RFQ </li></ul><ul><li>Collective number is a alpha numeric key </li></ul><ul><li>Collective number can be maximum ten digits. </li></ul>
  3. 3. One time vendor <ul><li>One time vendor is also called CpD vendor </li></ul><ul><li>We approach one time vendors with request for quotation for supply only once or very rarely </li></ul><ul><li>One time vendor account is used to account several vendors who are not regular for the organization to avoid creating unnecessary master records for them </li></ul>
  4. 4. One time vendor <ul><li>Address and bank details of one time vendor to be entered in documents only and not in vendor master records </li></ul><ul><li>Address of one time vendor is required to be entered in purchase document if these vendors are used any time later. </li></ul><ul><li>If we make the vendor name as search item we can also make one time vendor subject to vendor evaluations. </li></ul>
  5. 5. Quotation <ul><li>While entering quotation if we do not enter plant in the first page, we can use the same quotation for other plants also </li></ul><ul><li>RFQ and Quotation are same documents in the SAP system </li></ul>
  6. 6. Info record <ul><li>An info record can be created automatically from quotation </li></ul><ul><li>Set the info update indicator in the item details, for auto updating of info record. (double click on material) </li></ul>
  7. 7. Rejection letter to vendor <ul><li>Set rejection indicator for the quotation which does not suit your requirement </li></ul><ul><li>Send the rejection letter to the vendor </li></ul>
  8. 8. ME41 – Create RFQ ME42 – Change RFQ ME43 – Display RFQ
  9. 9. ME47 – Maintain quotations ME49 – Price comparison list ME9A – Print rejection letter

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