Create Purchase Order With Reference In Sap System


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Create Purchase Order With Reference In Sap System

  1. 1. Create purchase order with reference in SAP system <ul><li>Purchase order can be created with reference to any of the following documents using the document overview </li></ul><ul><li>Purchase requisition </li></ul><ul><li>RFQ (Request for quotation) </li></ul><ul><li>Contract </li></ul><ul><li>Another PO using as template </li></ul>
  2. 2. We can also make a PO with reference to other documents making direct entry in the item overview <ul><li>We can select the relevant document from the document overview from the selection variant. </li></ul><ul><li>We can select the document </li></ul><ul><li>Use adopt button to get the same adapted to the purchase order </li></ul><ul><li>If selected my PR or my PO, we can find the documents created earlier in the system </li></ul><ul><li>Change in layout and other variants are subject to authorization to user </li></ul>
  3. 3. ME21N – Create PO ME22N – Change PO ME23N – Display PO ME9F – Display PO print
  4. 4. Purchasing info records <ul><li>Purchasing info records will help to define vendor specific information for a material </li></ul><ul><li>A material can be procured from different vendors </li></ul><ul><li>Different vendors can have different prices </li></ul><ul><li>Info records can be maintained at plant and purchase organization level </li></ul>
  5. 5. Info record <ul><li>Conditions can be updated through info update indicator from other documents such as PO, RFQ, Contract, Scheduling agreement </li></ul><ul><li>Contract – only generate info record if does not exist and will not amend an existing one. </li></ul><ul><li>Scheduling agreement – Document number is updated as the last document </li></ul><ul><li>The general data of the info record is available for all purchase organizations and plants </li></ul>
  6. 6. Info record Can give the following information <ul><li>Current and future price conditions </li></ul><ul><li>Planned delivery time </li></ul><ul><li>Over and under delivery tolerance </li></ul><ul><li>Vendor data such as contact person </li></ul><ul><li>Vendor specific data such as vendor material number, sub range etc </li></ul><ul><li>Number of the last purchase order </li></ul><ul><li>Text of the material </li></ul>
  7. 7. Info update indicators <ul><li>From ME47 select item and double click </li></ul><ul><li>A: Update with or with out plant </li></ul><ul><li>B: Update with plant </li></ul><ul><li>C: Update with out plant </li></ul><ul><li>: No updating </li></ul><ul><li>Organization level used in info record are Purchase organization, plant and client (indirectly) </li></ul>
  8. 8. Price determination process <ul><li>In the PO, system searches for price from specific to general </li></ul><ul><li>If price not found, system do not suggest from material master records </li></ul><ul><li>In such case you may have to enter the price manually </li></ul><ul><li>The price suggested by the system is open for amendment by the user </li></ul>
  9. 9. ME11 – Create info record ME12 – Amend info record ME13 – Display info record ME1M – List info record by Material ME1L – List info record by vendor