Volunteer Police Information Check Program Information


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Volunteer Alberta's information session about the new Volunteer Police Information Check Program.


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  • Volunteer Police Information Check Program Information

    2. 2. Agenda <ul><li>Introduction </li></ul><ul><li>Screening </li></ul><ul><li>Volunteer Police Information Check Program </li></ul><ul><li>Questions & Wrap Up </li></ul>
    3. 3. Screening <ul><li>Screening is about ensuring a “right fit” for the volunteer and your organization. </li></ul>
    4. 4. Screening <ul><li>Screening is an ongoing process designed to identify any person – whether paid or unpaid, staff or volunteer – who might harm children, youth or other vulnerable persons or who may cause harm to the organization. </li></ul>
    5. 5. Screening <ul><li>10 Safe Steps to Screening </li></ul><ul><ul><li>Determine the risk </li></ul></ul>
    6. 6. Screening <ul><li>Determine the Risk </li></ul><ul><li>FOR EACH VOLUNTEER ROLE IN YOUR ORGANIZATION </li></ul><ul><li>The client or individual participating </li></ul><ul><li>The person (staff or volunteer) administering the activity </li></ul><ul><li>The level of supervision available </li></ul><ul><li>The setting of the activity </li></ul><ul><li>The type of activity </li></ul>
    7. 7. Screening <ul><li>10 Safe Steps to Screening </li></ul><ul><ul><li>Determine the risk </li></ul></ul><ul><ul><li>Write a clear position description </li></ul></ul><ul><ul><li>Establish a formal recruitment process </li></ul></ul><ul><ul><li>Use an application form </li></ul></ul><ul><ul><li>Conduct interviews </li></ul></ul><ul><ul><li>Follow up with references </li></ul></ul><ul><ul><li>Request a PIC or other relevant checks </li></ul></ul><ul><ul><li>Conduct orientation and training sessions </li></ul></ul><ul><ul><li>Supervise and Evaluate </li></ul></ul><ul><ul><li>Follow up with program participants </li></ul></ul>
    8. 8. Screening <ul><li>Ongoing Screening Activities </li></ul><ul><li>Probation Period </li></ul><ul><li>Buddy System </li></ul><ul><li>Random Checks </li></ul><ul><li>Telephone Check-in </li></ul><ul><li>Observation </li></ul><ul><li>Feedback </li></ul><ul><li>Client / Family Check-in </li></ul><ul><li>Support Sessions </li></ul>
    9. 9. Screening <ul><li>Screening is about an investment in the relationship that your organization has with people – paid and unpaid. </li></ul>
    11. 11. Who? <ul><li>Premier Ed Stelmach and the Government of Alberta has launched the Volunteer Police Information Check Program </li></ul><ul><li>Funding is provided by Alberta Culture & Community Spirit, through the Safe Communities Secretariat. </li></ul><ul><li>Volunteer Alberta is the Administrator of the program. </li></ul>
    12. 12. Why? <ul><li>Significant amount of money spent by Alberta nonprofit/voluntary sector organizations and individual volunteers to obtain PICs. </li></ul><ul><li>These administrative costs divert operational funding away from the core services of organizations. </li></ul><ul><li>These costs serve as a barrier to recruiting volunteers. </li></ul>
    13. 13. What? <ul><li>Three year pilot program, announced April 8, 2009 </li></ul><ul><li>Provides funding to cover costs of obtaining police information checks for volunteers in eligible circumstances </li></ul><ul><li>Application process where organizations apply for a Volunteer Organization Authorization Number (VOAN), which will be used on PIC forms </li></ul>
    14. 14. How to Apply… <ul><li>To participate in the VPIC Program, your organization must fill out and submit an online application at: </li></ul><ul><li>http://VOAN.volunteeralberta.ab.ca </li></ul><ul><li>Volunteer Alberta will assess the application and determine eligibility. </li></ul>
    15. 15. What makes me eligible? <ul><li>The organization must perform a community service in Alberta; </li></ul><ul><li>The organization must be a registered nonprofit organization under the Alberta Societies Act , the Alberta Business Corporations Act , Part 9 of the Alberta Companies Act , or a Special Act of the Alberta Legislature; and </li></ul><ul><li>The services provided by the organization involves volunteers in eligible circumstances . </li></ul>
    16. 16. What are ‘eligible circumstances’? <ul><li>… those who volunteer with individuals who are at greater risk of being harmed than the general population because of: </li></ul><ul><li>age (those under age 18, and those 65 years of age and older); or </li></ul><ul><li>disability (including a physical or mental disability, or a mental illness); </li></ul><ul><li>and the individuals the volunteer engages with are: </li></ul><ul><li>in a position of dependence on others; or </li></ul><ul><li>in the care of persons in a position of authority or trust relative to them. </li></ul>
    17. 17. In addition… <ul><li>In order to be eligible for a VOAN, your organization must be located in a community that currently charges for police information checks for volunteers. </li></ul><ul><li>Volunteer Alberta has no say about which communities do and do not charge for volunteer police information checks. </li></ul>
    18. 18. Example 1 <ul><li>Jesse wishes to volunteer as a “Big Brother” with Big Brothers Big Sisters. In this capacity, Jesse would be spending time with a child who is under 18 years of age . Jesse would also be in a position of authority or trust relative to the child. </li></ul><ul><li>Jesse therefore would be volunteering in eligible circumstances. Big Brothers Big Sisters can use its VOAN to obtain a PIC for Jesse free of charge. </li></ul>
    19. 19. Example 2 <ul><li>Sandra is a retired accountant who wishes to volunteer her time with Meals on Wheels, providing help with the organization’s finances . </li></ul><ul><li>Although Meals on Wheels may wish to obtain a PIC for Sandra, Sandra would not be volunteering in eligible circumstances. </li></ul>
    20. 20. Example 3 <ul><li>Claresholm Animal Hospital would like to apply for a VOAN in order to get free police information checks for their volunteers. </li></ul><ul><li>However, Claresholm RCMP currently does not charge for PICs for volunteers; thus the Claresholm Animal Hospital would not be eligible for a VOAN. </li></ul>
    21. 25. VOAN <ul><li>If approved, your organization will receive official documentation, including a V olunteer O rganization A uthorization N umber, or VOAN . </li></ul><ul><li>The VOAN is a confidential identifier that is unique to each organization. </li></ul>
    22. 27. What if I am not approved? <ul><li>If your organization’s application is not approved, your organization can appeal the decision. </li></ul><ul><li>Appeal options will be discussed at that time. </li></ul>
    23. 28. This program does NOT… <ul><li>Apply to every nonprofit/voluntary organization in the province </li></ul><ul><li>Change the way the sector currently applies for PICs </li></ul><ul><li>Impact any existing arrangements that nonprofit/voluntary sector organizations may have with their local police agencies regarding PICs for volunteers. </li></ul>
    24. 29. Question 1 <ul><li>Q: Do individual volunteers need a VOAN? </li></ul><ul><li>A: </li></ul><ul><li>No, VOAN is assigned to a nonprofit/voluntary sector organization. The VOAN can be used only by the organization to which it is assigned. </li></ul><ul><li>The organization must use this VOAN when requesting PICs for volunteers in eligible circumstances </li></ul><ul><li>To ensure accountability, the VOAN must be presented alongside the organization’s name at the time a PIC request is made to a police agency. </li></ul>
    25. 30. Question 2 <ul><li>Q: I am the Executive Director of a provincial organization. Can I apply for a VOAN on behalf of each local subsidiary of my organization? </li></ul><ul><li>A : No. A VOAN is a unique identifier that is to be used by each local organization and cannot be distributed by a provincial level organization to its local chapters. Local sections of a provincial or national organization must each apply on their own behalf.  </li></ul>
    26. 31. Question 3 <ul><li>Q: Will this program increase the time it takes to obtain a PIC? </li></ul><ul><li>A: No. As part of the pilot program, police agencies will establish a target of processing PICs for eligible volunteers (accompanied by a VOAN) within 7 working days of the request. </li></ul>
    27. 32. Question 4 <ul><li>Q: What exactly does this mean for my volunteers? </li></ul><ul><li>A : If an organization is eligible and receives a VOAN, that VOAN will be given to the volunteer to record on their PIC request form. </li></ul>
    28. 33. Thank you Questions and Concerns? VOAN.volunteeralberta.ab.ca [email_address]