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Screening In Not Out

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Screening In Not Out

  1. 1. SCREENING IN… NOT OUT! Re-thinking The Screening Process
  2. 2. Ground Rules <ul><li>Listen loudly </li></ul><ul><li>Respect the learning of others </li></ul><ul><li>Everyone has something to contribute </li></ul><ul><li>Take responsibility for your own needs </li></ul><ul><li>Breaks will be provided </li></ul><ul><li>Questions are welcome </li></ul><ul><li>Conversation about the topic is encouraged </li></ul>
  3. 3. Agenda <ul><li>Are You Ready? </li></ul><ul><li>Determining the Risk </li></ul><ul><li>Screening Continuum </li></ul><ul><li>10 Safe Steps to Screening </li></ul><ul><li>Wrap Up </li></ul>
  4. 4. Are You Ready? Conducting an Organizational Readiness Assessment
  5. 5. Engaging People Screening is about the investment in the relationship that your organization has with people – paid and unpaid!
  6. 6. Determining the Risk <ul><li>Level of Risk is dependent upon: </li></ul><ul><ul><li>The client or individual participating </li></ul></ul><ul><ul><li>The person (staff or volunteer) administering the activity </li></ul></ul><ul><ul><li>The level of supervision available </li></ul></ul><ul><ul><li>The setting of the activity </li></ul></ul><ul><ul><li>The type of activity </li></ul></ul>
  7. 7. Duty of Care
  8. 8. Standard of Care
  9. 9. Position of Trust
  10. 10. Establishing Boundaries
  11. 11. Developing a Screening Continuum
  12. 12. Conducting Risk Assessment A female volunteer reading buddy assists a female 10 year old child with her reading. The activity takes place in the public library. The supervisor is always present.
  13. 13. Now Consider This… <ul><li>A male volunteer reading buddy assists a female 10 year old with a disability with her reading. The activity takes place in the back corner room of the public library. The supervisor checks in periodically. The volunteer attended most of the training. </li></ul>
  14. 14. Scenario <ul><li>In small groups, review the scenario </li></ul><ul><li>Consider the following questions: </li></ul><ul><li>How do you handle this situation? </li></ul><ul><li>How is this a screening issue? </li></ul><ul><li>What are the boundary issues? </li></ul>
  15. 15. BREAK!
  16. 16. 10 Safe Steps to Screening <ul><li>What MUST we do? </li></ul><ul><li>What SHOULD we do? </li></ul><ul><li>What CAN we do? </li></ul>
  17. 17. 10 Safe Steps to Screening <ul><li>1. Determine the Risk </li></ul>
  18. 18. <ul><li>2. Write a clear position Description </li></ul>
  19. 19. <ul><li>3. Establish a recruitment process </li></ul>
  20. 20. <ul><li>4. Use an application form </li></ul>
  21. 21. 5. Conduct Interviews
  22. 22. <ul><li>6. Follow-up with References </li></ul>
  23. 23. <ul><li>7. Request a Police Record Check/and other checks where relevant </li></ul>
  24. 24. THE VOLUNTEER POLICE INFORMATION CHECK PROGRAM
  25. 25. What? <ul><li>Three year pilot program, announced April 8, 2009 </li></ul><ul><li>Provides funding to cover costs of obtaining police information checks for volunteers in eligible circumstances </li></ul><ul><li>Application process where organizations apply for a Volunteer Organization Authorization Number (VOAN), which will be used on PIC forms </li></ul>THE VOLUNTEER POLICE INFORMATION CHECK PROGRAM
  26. 26. How to Apply… <ul><li>To participate in the VPIC Program, your organization must fill out and submit an online application at: </li></ul><ul><li>http://VOAN.volunteeralberta.ab.ca </li></ul><ul><li>Volunteer Alberta will assess the application and determine eligibility. </li></ul>THE VOLUNTEER POLICE INFORMATION CHECK PROGRAM
  27. 27. What makes me eligible? <ul><li>The organization must perform a community service in Alberta; </li></ul><ul><li>The organization must be a registered nonprofit organization under the Alberta Societies Act , the Alberta Business Corporations Act , Part 9 of the Alberta Companies Act , or a Special Act of the Alberta Legislature; and </li></ul><ul><li>The services provided by the organization involves volunteers in eligible circumstances . </li></ul>THE VOLUNTEER POLICE INFORMATION CHECK PROGRAM
  28. 28. What are ‘eligible circumstances’? <ul><li>… those who volunteer with individuals who are at greater risk of being harmed than the general population because of: </li></ul><ul><li>age (those under age 18, and those 65 years of age and older); or </li></ul><ul><li>disability (including a physical or mental disability, or a mental illness); </li></ul><ul><li>and the individuals the volunteer engages with are: </li></ul><ul><li>in a position of dependence on others; or </li></ul><ul><li>in the care of persons in a position of authority or trust relative to them. </li></ul>THE VOLUNTEER POLICE INFORMATION CHECK PROGRAM
  29. 29. In addition… <ul><li>In order to be eligible for a VOAN, your organization must be located in a community that currently charges for police information checks for volunteers. </li></ul><ul><li>Volunteer Alberta has no say about which communities do and do not charge for volunteer police information checks. </li></ul>THE VOLUNTEER POLICE INFORMATION CHECK PROGRAM
  30. 30. Example 1 <ul><li>Jesse wishes to volunteer as a “Big Brother” with Big Brothers Big Sisters. In this capacity, Jesse would be spending time with a child who is under 18 years of age . Jesse would also be in a position of authority or trust relative to the child. </li></ul><ul><li>Jesse therefore would be volunteering in eligible circumstances. Big Brothers Big Sisters can use its VOAN to obtain a PIC for Jesse free of charge. </li></ul>THE VOLUNTEER POLICE INFORMATION CHECK PROGRAM
  31. 31. Example 2 <ul><li>Sandra is a retired accountant who wishes to volunteer her time with Meals on Wheels, providing help with the organization’s finances . </li></ul><ul><li>Although Meals on Wheels may wish to obtain a PIC for Sandra, Sandra would not be volunteering in eligible circumstances. </li></ul>THE VOLUNTEER POLICE INFORMATION CHECK PROGRAM
  32. 32. VOAN <ul><li>If approved, your organization will receive official documentation, including a V olunteer O rganization A uthorization N umber, or VOAN . </li></ul><ul><li>The VOAN is a confidential identifier that is unique to each organization. </li></ul>THE VOLUNTEER POLICE INFORMATION CHECK PROGRAM
  33. 33. Question <ul><li>Q: I am the Executive Director of a provincial organization. Can I apply for a VOAN on behalf of each local subsidiary of my organization? </li></ul><ul><li>A : No. A VOAN is a unique identifier that is to be used by each local organization and cannot be distributed by a provincial level organization to its local chapters. Local sections of a provincial or national organization must each apply on their own behalf.  </li></ul>THE VOLUNTEER POLICE INFORMATION CHECK PROGRAM
  34. 34. Question <ul><li>Q: Will this program increase the time it takes to obtain a PIC? </li></ul><ul><li>A: No. As part of the pilot program, police agencies will establish a target of processing PICs for eligible volunteers (accompanied by a VOAN) within 7 working days of the request. </li></ul>THE VOLUNTEER POLICE INFORMATION CHECK PROGRAM
  35. 35. Fingerprinting <ul><li>An RCMP policy enhancement (July 2010) searches volunteers against a convicted and pardoned sex offenders on the RCMP Canadian Police Information Center but search queries only use Date-of-Birth’ and ‘Gender’ as determinants. </li></ul>THE VOLUNTEER POLICE INFORMATION CHECK PROGRAM
  36. 36. Solution? <ul><li>LiveScan </li></ul>THE VOLUNTEER POLICE INFORMATION CHECK PROGRAM
  37. 37. <ul><li>8. Conduct an Orientation and Training Session </li></ul>
  38. 38. <ul><li>9. Supervise and Evaluate </li></ul>
  39. 39. <ul><li>10. Follow up with program participants </li></ul>
  40. 40. Scenario Case 1: Youth Group/Altar Server Coordinator’s Case   The Knights of Columbus have a tradition of thanking Altar Servers. They organize an afternoon of socializing with lunch and tickets to a hockey game downtown. They provide lunch at the church and carpool the kids downtown to the game and back home again. Case 2: Pastoral Care Coordinator’s Case:   Parish pastoral care volunteers visit frail clients in their own home. Usually a spouse, home care nurse or other person is present, but not always.
  41. 41. What are the risks for each scenario? Low, medium or high? What screening requirements would you recommend? What could be changed to reduce the risk?
  42. 42. Wrap Up <ul><li>Final Thoughts </li></ul><ul><li>Questions </li></ul><ul><li>Evaluations </li></ul>
  43. 43. Contact Us! 780-482-3300 or Toll Free1-866-915-6336 www.volunteeralberta.ab.ca

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