Cvb reunion planning services optimized 021111

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Tips, tricks, and resources for planning the perfect family reunion, from the Athens, Georgia Convention & Visitors Bureau.

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Cvb reunion planning services optimized 021111

  1. 1. Tourism Work$ for Athens<br />
  2. 2. Tourism Work$ for Athens<br />A THENS CONVENTION & <br />VISITORS BUREAU: <br />YOUR ONE-STOP <br />REUNION PLANNING SHOP <br />
  3. 3. Tourism Work$ for Athens<br />Reunion PlanningTips and Resources<br />Create your vision and <br />then zoom in on the details<br />
  4. 4. Tourism Work$ for Athens<br />CVB Services<br />Destination consulting<br />Venues<br />Vendors<br />Hotel block bookings<br />Welcome literature and maps<br />
  5. 5. Tourism Work$ for Athens<br />Getting Acquainted<br />VisitAthensGA.com <br />AND<br />VisitAthensGA.mobi<br />Event calendar <br />Shopping / Dining<br />Attractions<br />Special offers<br />
  6. 6. Tourism Work$ for Athens<br />Getting Acquainted<br />Visitors Guide<br />Athens Welcome Center<br />Other local brochures / maps<br />Regional brochures<br />Classic City Tours<br />
  7. 7. Tourism Work$ for Athens<br />CVB Services<br />Your cost?<br />$0<br />
  8. 8. Tourism Work$ for Athens<br />
  9. 9. Tourism Work$ for Athens<br />DISCLAIMER<br />
  10. 10. Tourism Work$ for Athens<br />Where / When / How to Start<br />Start EARLY<br />Make a rough outline of your vision<br />Plan good mix of fun and “business”<br />Remember all ages/abilities participate<br />Delegate, delegate, delegate <br />Document, document, document<br />
  11. 11. Tourism Work$ for Athens<br />
  12. 12. Tourism Work$ for Athens<br />Your Timeline<br />Key tasks:<br />Make a list of potential attendees<br />Form committees and establish responsibilities and schedules <br />Set date and length of reunion and budget for the event <br />Call the CVB to get assistance finding hotels, venues, and facilities; schedule site visits if needed <br />
  13. 13. Tourism Work$ for Athens<br />Your Timeline<br />Key tasks:<br />Sign contracts with venues and hotels to secure space for your reunion (ask LOTS of questions!)<br />Hire vendors (supplies and memorabilia)<br />Set communications schedule <br />Establish theme or area of focus<br />
  14. 14. Tourism Work$ for Athens<br />Contracting – How does it work?<br />
  15. 15. Tourism Work$ for Athens<br />Modern Tools<br />Email and Social Media<br />(pssst – but don’t forget <br />the snail mail folks…..)<br />
  16. 16. Tourism Work$ for Athens<br />Sniffin’ around town<br />
  17. 17. Tourism Work$ for Athens<br />So what are we gonna do?<br /> Itinerary planning is all about balance:<br /><ul><li>Activities that cost money vs. free ones
  18. 18. Stuff for the kids vs. stuff for the adults
  19. 19. Things to do for the ladies and the fellas
  20. 20. Active, busy times vs. times to rest and relax
  21. 21. Things that bring everyone together</li></li></ul><li>Tourism Work$ for Athens<br />
  22. 22. Tourism Work$ for Athens<br />Pick a Theme<br />Mardi Gras<br />Christmas in July<br />Casino<br />Beach Party<br />Tailgating <br />
  23. 23. Tourism Work$ for Athens<br />Your Timeline<br />Key tasks<br />Confirm and reconfirm all contracts along the way<br />Leave time for last-minute and unexpected “surprises”<br />Use your CVB for final preparation and supplies<br />
  24. 24. Tourism Work$ for Athens<br />Don’t Forget<br />ENJOY <br />(and endure!)<br />
  25. 25. Tourism Work$ for Athens<br />Your Timeline<br />Post – reunion<br />Evaluate (survey, feedback forms, comments)<br />Settle accounting<br />Document, document, document<br />Write thank-you notes and letters<br />Start planning your next gathering<br />
  26. 26. Tourism Work$ for Athens<br />Thank You for Your Commitment to Reunion Fun in Athens<br />Amy Clark<br />Athens Convention & Visitors Bureau<br />706.357.4430<br />VisitAthensGA.com<br />
  27. 27. Tourism Work$ for Athens<br />

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