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Business Meeting 3.1.pptx

These PPT's are covering Syllabus of Business Communication. Inputs from expert and views are taken into consideration before preparing the slides for better understanding of power of Communication within and outside organization for executives. Business Communication is very essential for successful team player as well as leadership. Career Progression is also depends on effective Business Communication.

Business Meeting 3.1.pptx

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Dept. of MBA, Sanjivani COE, Kopargaon
107 GE-Business Communication
Unit. No. 3
Internal Business Communication
3.1 Business Meeting
Presented By:
Dr. V. D. Chavan
Ph. D (Management), MBA(Mkt), B.Com (Banking and Cost Accounting)
Associate Professor
1
Sanjivani College of Engineering, Kopargaon
Department of MBA
www.sanjivanimba.org.in
Dept. of MBA, Sanjivani COE, Kopargaon
www.sanjivanimba.org.in
Dept. of MBA, Sanjivani COE, Kopargaon
www.sanjivanimba.org.in
Dept. of MBA, Sanjivani COE, Kopargaon
• Stop the Meeting Madness - How to free up time for meaningful -
work by Leslie A. Perlow, Constance Noonan Hadley, and Eunice Eun
• https://hbr.org/2017/07/stop-the-meeting-madness
• How To Run a Meeting by Antony Jay From the Magazine (March 1976)
• https://hbr.org/1976/03/how-to-run-a-meeting
Meetings
Dept. of MBA, Sanjivani COE, Kopargaon
www.sanjivanimba.org.in
Dept. of MBA, Sanjivani COE, Kopargaon
www.sanjivanimba.org.in
Dept. of MBA, Sanjivani COE, Kopargaon
• A meeting is a formal or informal deliberative assembly of
individuals called to debate certain issues and problems, and
to take decisions.
• Formal meetings are held at definite times, at a definite
place, and usually for a definite duration to follow an agreed
upon agenda.
Meetings
Dept. of MBA, Sanjivani COE, Kopargaon
www.sanjivanimba.org.in
Dept. of MBA, Sanjivani COE, Kopargaon
www.sanjivanimba.org.in
Dept. of MBA, Sanjivani COE, Kopargaon
• Status Meeting
• This kind of meeting is to bring everyone up to date on the
state of the other peoples' portions of a project.
• The participants are those reporting progress and those
hearing it. An agenda is required for this kind of meeting. It
should last no more than fifteen minutes.
Types of Meetings
Dept. of MBA, Sanjivani COE, Kopargaon
www.sanjivanimba.org.in
Dept. of MBA, Sanjivani COE, Kopargaon
www.sanjivanimba.org.in
Dept. of MBA, Sanjivani COE, Kopargaon
• Action Meeting
• These meetings solve a particular problem. There are two
kinds of action meeting, decision making meetings and
brainstorming meetings.
Types of Meetings
Dept. of MBA, Sanjivani COE, Kopargaon
www.sanjivanimba.org.in
Dept. of MBA, Sanjivani COE, Kopargaon
www.sanjivanimba.org.in
Dept. of MBA, Sanjivani COE, Kopargaon
• A successful meeting has four characteristics:
• The meeting must have a clear purpose and should stick to
the agenda.
• The meeting must start and end on time.
• Participants must be properly prepared
• Minutes must be taken.
Characteristics of meeting

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Business Meeting 3.1.pptx

  • 1. Dept. of MBA, Sanjivani COE, Kopargaon 107 GE-Business Communication Unit. No. 3 Internal Business Communication 3.1 Business Meeting Presented By: Dr. V. D. Chavan Ph. D (Management), MBA(Mkt), B.Com (Banking and Cost Accounting) Associate Professor 1 Sanjivani College of Engineering, Kopargaon Department of MBA www.sanjivanimba.org.in
  • 2. Dept. of MBA, Sanjivani COE, Kopargaon www.sanjivanimba.org.in Dept. of MBA, Sanjivani COE, Kopargaon www.sanjivanimba.org.in Dept. of MBA, Sanjivani COE, Kopargaon • Stop the Meeting Madness - How to free up time for meaningful - work by Leslie A. Perlow, Constance Noonan Hadley, and Eunice Eun • https://hbr.org/2017/07/stop-the-meeting-madness • How To Run a Meeting by Antony Jay From the Magazine (March 1976) • https://hbr.org/1976/03/how-to-run-a-meeting Meetings
  • 3. Dept. of MBA, Sanjivani COE, Kopargaon www.sanjivanimba.org.in Dept. of MBA, Sanjivani COE, Kopargaon www.sanjivanimba.org.in Dept. of MBA, Sanjivani COE, Kopargaon • A meeting is a formal or informal deliberative assembly of individuals called to debate certain issues and problems, and to take decisions. • Formal meetings are held at definite times, at a definite place, and usually for a definite duration to follow an agreed upon agenda. Meetings
  • 4. Dept. of MBA, Sanjivani COE, Kopargaon www.sanjivanimba.org.in Dept. of MBA, Sanjivani COE, Kopargaon www.sanjivanimba.org.in Dept. of MBA, Sanjivani COE, Kopargaon • Status Meeting • This kind of meeting is to bring everyone up to date on the state of the other peoples' portions of a project. • The participants are those reporting progress and those hearing it. An agenda is required for this kind of meeting. It should last no more than fifteen minutes. Types of Meetings
  • 5. Dept. of MBA, Sanjivani COE, Kopargaon www.sanjivanimba.org.in Dept. of MBA, Sanjivani COE, Kopargaon www.sanjivanimba.org.in Dept. of MBA, Sanjivani COE, Kopargaon • Action Meeting • These meetings solve a particular problem. There are two kinds of action meeting, decision making meetings and brainstorming meetings. Types of Meetings
  • 6. Dept. of MBA, Sanjivani COE, Kopargaon www.sanjivanimba.org.in Dept. of MBA, Sanjivani COE, Kopargaon www.sanjivanimba.org.in Dept. of MBA, Sanjivani COE, Kopargaon • A successful meeting has four characteristics: • The meeting must have a clear purpose and should stick to the agenda. • The meeting must start and end on time. • Participants must be properly prepared • Minutes must be taken. Characteristics of meeting
  • 7. Dept. of MBA, Sanjivani COE, Kopargaon www.sanjivanimba.org.in Dept. of MBA, Sanjivani COE, Kopargaon www.sanjivanimba.org.in Dept. of MBA, Sanjivani COE, Kopargaon • Outline your key meeting points with an agenda. • Follow the agenda when you conduct the meeting: • Start your meeting immediately • Set a time limit for your meeting • Encourage the meeting participants to add feedback and input • Do not call upon those that rarely speak as this may make them feel uncomfortable • Summarize the key points at the close of the meeting Conducting Meetings
  • 8. Dept. of MBA, Sanjivani COE, Kopargaon www.sanjivanimba.org.in Dept. of MBA, Sanjivani COE, Kopargaon www.sanjivanimba.org.in Dept. of MBA, Sanjivani COE, Kopargaon • Notice of Meeting Steps for an Effective meeting
  • 9. Dept. of MBA, Sanjivani COE, Kopargaon www.sanjivanimba.org.in Dept. of MBA, Sanjivani COE, Kopargaon www.sanjivanimba.org.in Dept. of MBA, Sanjivani COE, Kopargaon • AGENDA - Before the meeting starts (sometimes given at the same time as the Notice of Meeting), you need to let all those invited to attend the meeting what it is that's to be discussed and the order that these items will be mentioned in. Known as an Agenda, this lets everyone prepare for the meeting in advance so that they can bring up any important points at the relevant time. Steps for an Effective meeting
  • 10. Dept. of MBA, Sanjivani COE, Kopargaon www.sanjivanimba.org.in Dept. of MBA, Sanjivani COE, Kopargaon www.sanjivanimba.org.in Dept. of MBA, Sanjivani COE, Kopargaon • The word Agenda • The name of the organization, group or person calling the meeting • The date and time of the meeting • The meeting venue • Apologies (letter or email) • Minutes of the Last Meeting • Matters Arising • Your meeting's topics listed one after the other • Any Other Business • Date and Time of Next Meeting A formal agenda should always contain
  • 11. Dept. of MBA, Sanjivani COE, Kopargaon www.sanjivanimba.org.in Dept. of MBA, Sanjivani COE, Kopargaon www.sanjivanimba.org.in Dept. of MBA, Sanjivani COE, Kopargaon Example of agenda
  • 12. Dept. of MBA, Sanjivani COE, Kopargaon www.sanjivanimba.org.in Dept. of MBA, Sanjivani COE, Kopargaon www.sanjivanimba.org.in Dept. of MBA, Sanjivani COE, Kopargaon • During the meeting itself, it is important that all points raised are noted so that a summary of the full meeting is recorded. These are the Minutes and they should show what was discussed, more especially what was agreed (or ruled out), and any action points - a note of something that has to be carried out, by whom, and usually with a deadline. Minutes
  • 13. Dept. of MBA, Sanjivani COE, Kopargaon www.sanjivanimba.org.in Dept. of MBA, Sanjivani COE, Kopargaon www.sanjivanimba.org.in Dept. of MBA, Sanjivani COE, Kopargaon • Like the Notice of Meeting and Agenda, the Minutes should contain some fixed information and follow a standard layout. The headings in the Minutes should follow those in the Agenda for this meeting, after stating: • The name of the meeting • Its venue, date and time • Who was in attendance • Who sent apologies (this one sometimes appears as heading 1 Minutes
  • 14. Dept. of MBA, Sanjivani COE, Kopargaon Thank You