Maria Carol (UPc) –Software Solutions

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Presentation to be discussed in EARMA's Conference at Braganza - Portugal 22 to 24 June 2011

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Maria Carol (UPc) –Software Solutions

  1. 1. Software solutions for project Management EARMA Brangança Conference 2011 Maria Carol Maria Carol maria.carol@upc.edu European Projects Unit UPC‐BarcelonaTech
  2. 2. Summary‐ The Technical University of Catalonia‐ BarcelonaTech y‐ The European Projects Unit‐ Management tools ‐SAP /MEDI ‐Timesheets tool ‐Rates calculation software ‐The role of the project Manager Maria Carol- European Projects Unit- UPC-BarcelonaTech
  3. 3. The Technical University of Catalonia‐ BarcelonaTech Manresa Terrassa Sant Cugat Vilanova i la Geltrú Barcelona Castelldefels Leading Technology at the south of Europe Maria Carol- European Projects Unit- UPC-BarcelonaTech
  4. 4. Leading Technology Architecture Aeronautics Agricultural Engineering Chemical Engineering Civil Engineering Computer Science Industrial Engineering g g Mathematics and Statistics Nautical Engineering Telecommunications Engineering Telecommunications Engineering Maria Carol- European Projects Unit- UPC-BarcelonaTech
  5. 5. Global Technology Leading Innovation29,041 undergraduate students2,353 master’s degree students (31% foreign students)2,986 doctoral students (49% foreign students)4,380 students on continuing education programs68 graduate and undergraduate official degrees and undergraduate95 double degree international programs62 master’s programs (11 Erasmus Mundus & 22 taught in English)43 doctoral programs (29 quality award & 3 Erasmus Mundus)316 continuing education programs (2010‐11)18 research related organizations42 departments11 campuses13 libraries5  UNESCO chairs8 research institutes Maria Carol- European Projects Unit- UPC-BarcelonaTech
  6. 6. Global Technology Leading Innovation422,106,011€ (budget 2010) 77 M. € income from projects R+D+I p j2,396 faculty and researchers (1,279 full time)1,849 research projects in progress529 research projects with companies529 h j t ith i183 research entitiesRequests for patent licenses: 51 national 23 international q p2,965 papers published in scientific journals 815 scientific publications 61 scientífic and technical awards3,002 corporate sponsors and partners :3 002 t d t 2,915 companies with collaboration agreements 87 through the social outreach program, sponsorship and  p patronageg20  company chairs
  7. 7. Research to Innovate 2,965 Papers in scientific journals 284 PhD theses presented 183 Research entitiesResearch projects started 61in 2009in 2009 Technical and scientific awards T h i l d i ifi d529 with companies420 national and  l dinternational research 17projects Specific research centers  1,849 Research projects in progress
  8. 8. The European Projects Unit (I) Managing a project Using SAP, the TS tool, the rates  Using SAP the TS tool the rates calculation tool and all kind of  Using rates software Assisted by IPR unit excel files… Acting as financial coordinator Assistance in  Assistance in drawing up  Communication  proposals (Budget,  Assistance  Calls  “Live” project  and  IPR issues,  during GA information management of  management dissemination  negotiation the consortium,  h of the results of the results risk assessment) Organizing Infodays Assisted by IPR unit Using newsletter Accompanying our researchers to  By email notifications the negotiation meetings Interfacing with the consortium Maria Carol- European Projects Unit- UPC-BarcelonaTech
  9. 9. The European Projects Unit (III) Managing a project ‐A new project in SAP (connected to MEDI interface) is created ‐The funding and budget (including Indirect costs) are informed in SAP/MEDI ‐ The GA CA GPF and other legal information can be consulted GA, CA,“Live” project  though MEDImanagement ‐The IP starts a session in the TimeSheets tool. He/she informs about the foreseen PM per WP ‐QMR templates are generated ‐Declaration of costs is made using the rates calculation software can be provided Maria Carol- European Projects Unit- UPC-BarcelonaTech
  10. 10. The European P j t U it (IV) Th E Projects Unit Some European funds figures  RESULTS UPC 2009‐10 Total projects 56 Total funding 17.556.120,35 Leaded by UPC 10 % 17,86% MC 2.094.586,24 6 projects 11,93% Total 2009 T t l 2009 30 ICT 7.129.284,38 21 projects 7 129 284 38 21 j t Leaded by UPC 7 40,61%Our unit is managing 118 FP7 projects, 10 Interregs and 10 “other” projects as COST (along with  % 23,33% ENV 1.385.147,74 5 projects Total 2010 26 7,89% Leaded by UPC 3 some remaining FP6 projects) NMP 1.324.340,59 3 projects % 11,54% 11 54% 7,54% 7 54% SPACE 1.169.155,80 4 projects Proposals 238 6,66% % success rate 23,53% INFRASTRUCTURES 792.478,60 2 projects 4,51% Proposals2009 147 EURATOM 121.420,00 3 projects % success rate 2009 20,41% 0,69% SME 1.286.503,00 3 projects Proposals 2010 91 7,33% % success rate2010 28,57% ENIAC 258.691,00 2 projects 1,47% TRANSPORT 159.203,00 2 projects 159 203 00 2 projects Work Package Leader 22 projects 0,91% 39,29% HEALTH 266.605,00 1 project 1,52% IDEAS‐ERC 1.462.198,00 1 project 8,33% INCO 106.507,00 1 project 0,61% Maria Carol- European Projects Unit- UPC-BarcelonaTech
  11. 11. The European Projects Unit (III) Internal structure Department/Campus Associate research center Expertise areaEU Projects Manager Signal Theory and Communications ICFO People Cooperation ICTEU Projects Manager Software department Cooperation ICT Cooperation Environment INCOEU Projects Manager Geotechnical Engineering and Geo‐sciences,  CIMNE, i2cat People, Ideas Applied MathematicsEU Projects Manager Construction Engineering,  CETaqua Cooperation Environment Electronic Engineering, Hydraulic, Maritime  Cooperation Energy and Enviromental Engineering Cooperation Transports Cooperation SpaceEU Projects Manager South Campus  CEIB, IBEC Cooperation Nanotechnology Cooperation Energy EURATOMProjects ManagerP j t M Computer A hit t C t Architecture BSC Cooperation ICT art. 169 C ti ICT, tProjects Manager Terrassa Campus  CCP Cooperation Transport Capacities IdeasProjects Manager Vilanova Campus Campus  Cooperation HealthEU Projects Manager Signal Theory and Communications  UPC‐ Associate Research centers coordinationProjects Manager Manresa Campus  CTM CapacitiesProjects Manager Castelldefels Campus  CREDA, CTTC Cooperation Food Cooperation Agriculture Cooperation SpaceCOORDINATOR Maria Carol- European Projects Unit- UPC-BarcelonaTech
  12. 12. Implemented Management Tools‐SAP/MEDI‐TimeSheets tool TimeSheets‐Rates calculation software‐Excel examples Maria Carol- European Projects Unit- UPC-BarcelonaTech
  13. 13. Adjusting SAP to our needs (I)Adj ti SAP t d (I) Internal project code p j Maria Carol- European Projects Unit- UPC-BarcelonaTech
  14. 14. Adjusting SAP to our needs (II) Adj ti SAP t d (II)Legal information Research group data Name and Acronym Any further explanations required Maria Carol- European Projects Unit- UPC-BarcelonaTech
  15. 15. Adjusting SAP to our needs (III)Adj ti SAP t d (III) UPC requested Consortium requested Maria Carol- European Projects Unit- UPC-BarcelonaTech
  16. 16. Adjusting SAP to our needs (IV) Adj ti SAP t d (IV) Program and instrument UPC budget  UPC budget UPC requestedFrom C due dates Maria Carol- European Projects Unit- UPC-BarcelonaTech
  17. 17. Adjusting SAP to our needs (V)Adj ti SAP t d (V) Maria Carol- European Projects Unit- UPC-BarcelonaTech
  18. 18. Adjusting SAP to our needs (VI)Adj ti SAP t d (VI) Maria Carol- European Projects Unit- UPC-BarcelonaTech
  19. 19. MEDI: The interface with the IP (I) MEDI Th i t f ith th IP (I)Legal informationLegal information Global liquid assets Alerts and notifications Latest movements Maria Carol- European Projects Unit- UPC-BarcelonaTech
  20. 20. MEDI: The interface with the IP (II) MEDI Th i t f ith th IP (II)Reports per projectReports per projectIncome/expenditure Maria Carol- European Projects Unit- UPC-BarcelonaTech
  21. 21. The Timesheets tool Th Ti h t t lhttp://147.83.46.78/ts/login.php Maria Carol- European Projects Unit- UPC-BarcelonaTech
  22. 22. The Timesheets tool (I)Th Ti h t t l (I) Maria Carol- European Projects Unit- UPC-BarcelonaTech
  23. 23. The Timesheets tool (II)Th Ti h t t l (II) Maria Carol- European Projects Unit- UPC-BarcelonaTech
  24. 24. The Timesheets tool (III)Th Ti h t t l (III) Maria Carol- European Projects Unit- UPC-BarcelonaTech
  25. 25. The Timesheets tool (IV)Th Ti h t t l (IV) Maria Carol- European Projects Unit- UPC-BarcelonaTech
  26. 26. The Timesheets tool (V)Th Ti h t t l (V) Maria Carol- European Projects Unit- UPC-BarcelonaTech
  27. 27. The Timesheets tool (VI)Th Ti h t t l (VI) Maria Carol- European Projects Unit- UPC-BarcelonaTech
  28. 28. Rates calculation software (I) R t l l ti ft (I) UPC directory UPC directory Category Hourly rate Total perceived ota pe ce edHours per week according to  Maria Carol- European Projects Unit- UPC-BarcelonaTech category
  29. 29. Rates calculation software (II)R t l l ti ft (II) Maria Carol- European Projects Unit- UPC-BarcelonaTech
  30. 30. Rates calculation software (III) R t l l ti ft (III)Budgeting proposals using the tool Maria Carol- European Projects Unit- UPC-BarcelonaTech
  31. 31. Excel samples p Maria Carol- European Projects Unit- UPC-BarcelonaTech
  32. 32. The role of the project manager ‐Who coordinates all this information? ‐Who asks and works in developing/improving those tools?‐Who advises research groups on which call to apply and on how to write their proposal? Who advises research groups on which call to apply and on how to write their proposal? The Project Manager Good management tools can not replace good project managers Maria Carol- European Projects Unit- UPC-BarcelonaTech
  33. 33. UPC’s European Projects Unit Team Thanks for your attention, Maria Carol- European Projects Unit- UPC-BarcelonaTech

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