Ms Word Formatting Tips


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How to use Styles to Automatically Generate a Table of Contents

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Ms Word Formatting Tips

  1. 1. MSWord Formatting Tips etc. A Presentation by Joan Vinall-Cox
  2. 2. My Research Connection <ul><li>My central interest </li></ul><ul><ul><li>The impact of the online computer on writing and teaching writing </li></ul></ul><ul><ul><li>Show, not tell! </li></ul></ul>
  3. 3. How to Make Your Writing Easier! <ul><li>Brief look at EndNote </li></ul><ul><ul><li>References </li></ul></ul><ul><ul><li>Templates </li></ul></ul><ul><li>Brief look at MsWord </li></ul><ul><ul><li>MSWord’s thesis template </li></ul></ul><ul><ul><li>Quick overview of </li></ul></ul><ul><ul><ul><li>the Outline View </li></ul></ul></ul><ul><ul><ul><li>Styles </li></ul></ul></ul><ul><ul><ul><li>generating a Table of Contents </li></ul></ul></ul>
  4. 4. EndNote – Supportive Software <ul><li>Software that supports academic writing </li></ul><ul><li>Inserts itself into MSWord, Word Perfect etc. </li></ul>
  5. 5. You enter the info <ul><li>You create a library of your literature sources </li></ul><ul><li>You choose what style to format your citations and references </li></ul><ul><li>Your references are automatically generated as you cite </li></ul>
  6. 6. Manuscript Format <ul><li>You can choose a specific template </li></ul>
  7. 7. MSWord – More Than Typing <ul><li>Under File , New </li></ul><ul><li>For a Thesis template </li></ul>
  8. 8. Support & Guidance <ul><li>It doesn’t just save your formatting work, it reminds you of what’s needed </li></ul>
  9. 9. Outline View 1 <ul><li>Under View , click on Outline </li></ul><ul><li>This screen opens, with this Toolbar </li></ul><ul><li>It’s linked to the other Views through the Styles field </li></ul>
  10. 10. Outline View 2 <ul><li>You can set up your outline here, or just check it by – </li></ul><ul><ul><li>Showing different levels of titles </li></ul></ul><ul><ul><li>Dragging and dropping chunks to new positions </li></ul></ul><ul><ul><li>Changing levels of headings using the arrow icons </li></ul></ul>
  11. 11. Styles <ul><li>You set your Style in this field, or by setting up your title levels in the Outline View </li></ul><ul><li>You can change the formatting of Styles under Format , clicking on Styles , near the bottom of the menu </li></ul>
  12. 12. The Table of Contents Connection <ul><li>Styles helps you keep your formatting consistent </li></ul><ul><li>But what’s really great is </li></ul><ul><ul><li>Generating a Table of Contents with just a few ‘clicks’ </li></ul></ul>
  13. 13. Generating a Table of Contents <ul><li>Go to the top of your document </li></ul><ul><ul><li>Insert a page break </li></ul></ul><ul><li>Under Insert , click on Index and Tables , (near the bottom) </li></ul><ul><li>Choose your format </li></ul><ul><li>Click on OK </li></ul>
  14. 14. And … <ul><li>Once you put the title on, this is what it looks like! </li></ul><ul><li>You can only generate a Table of Contents if you have been using Styles for your headings </li></ul>
  15. 15. More Info <ul><li>For more information on how to use the Outline View, go to </li></ul><ul><li>For more information on how to format Styles, go to </li></ul><ul><ul><li> </li></ul></ul><ul><li>For more information on how to use these aspects of MSWord in a Composition course, go to </li></ul>
  16. 16. The Online Computer <ul><li>You can make your work look very professional yet avoid much of the picky work </li></ul><ul><ul><li>With software such as EndNote </li></ul></ul><ul><ul><li>By using some of the more complex aspects of word processing software, </li></ul></ul><ul><li>Often, by using the online computer, you can even teach yourself how to use these </li></ul><ul><li>It’s worth the time and effort! </li></ul>
  17. 17. For more about computers and writing <ul><li>Check out my website – </li></ul><ul><ul><li> </li></ul></ul><ul><li>And thanks for your time, </li></ul><ul><ul><ul><ul><ul><li>Joan Vinall-Cox </li></ul></ul></ul></ul></ul>