E Communication Book For Schools


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E Communication Book For Schools

  1. 1. e Communication Book
  2. 2. What is the e Communication Book? <ul><li>It is an electronic version of the current communication book, which acts as a bridge between the school and the parents. </li></ul><ul><li>It is available online 24x7x365. </li></ul><ul><li>It is built using the latest technologies with effective protection against intrusion and viruses. </li></ul>
  3. 3. Teachers Parents e Communication Book A centralised point of continual contact to facilitate interactions between parents and teachers in a systematic fashion using technology as a support back bone.
  4. 4. How does it help? <ul><li>Simplifies repetitive tasks for the teachers. </li></ul><ul><li>Enhances teacher productivity through the use of technological aids. </li></ul><ul><li>Reaches out to the parents real time. </li></ul><ul><li>Aligns the school with progressive administration methods. </li></ul><ul><li>Provides an electronic footprint to the school. </li></ul>
  5. 5. How does it work? <ul><li>It is based on password protected login processes. </li></ul><ul><li>Flexible rights allocation to users based on the requirement and access levels. </li></ul><ul><li>Centralised common location for access to all communication information. </li></ul><ul><li>Real time alerts - triggered by initiating communication threads. </li></ul>
  6. 6. Teacher Interface <ul><li>Initiate New Communication </li></ul><ul><li>Review Message Queue </li></ul><ul><li>Review Delivery Gaps </li></ul><ul><li>Knowledge Portal </li></ul><ul><li>Bulletin Board </li></ul><ul><li>Reports </li></ul>
  7. 7. Process Flow – New Communication 1) Teacher logs In 2) Selects class, division and Student (s) 3) Enters Communication Text 4) Posts Communication Text in to the selected student (s) e communication book 5) Automated e-mail/SMS is sent to the registered guardian/ parent regarding the new entry Parents
  8. 8. Process Flow – Message Queue 1) Teacher logs In 2) View list of parent responses or new communication by time of receipt or by student name alphabetically ordered 3) On clicking the desired link, the parent comment and response box open in a new pop-up 4) On closure of this new pop-up, a message is sent back to the parent with the time, date and name of the teacher who has read the message along with response / comments if any.
  9. 9. Process Flow – Delivery Gaps View list of cases where SMS delivery flag is NO and e-mail delivery flag is NO and message read flag is NO Teacher logs in View list of cases where SMS delivery flag is YES and e-mail delivery flag is NO and message read flag is NO Call the parent and update the mobile number and e-mail id. Call the parent and update the e-mail id.
  10. 10. Knowledge Portal <ul><li>Principal’s Corner </li></ul><ul><ul><ul><li>Tips from the top. What works and what doesn’t. </li></ul></ul></ul><ul><li>Best Practice Sharing Space </li></ul><ul><ul><ul><li>Ideas on innovative presentation of teaching topics, handling difficult children, managing groups, breaking up fights, etc. </li></ul></ul></ul><ul><li>Questionable Zone </li></ul><ul><ul><ul><li>Answers are rated by the question raiser. Quarterly awards for teacher with maximum best answers. </li></ul></ul></ul>
  11. 11. Parent Interface <ul><li>Initiate New Communication </li></ul><ul><li>Review / Reply to Communication from School </li></ul><ul><li>Bulletin Board </li></ul><ul><li>Reports </li></ul>
  12. 12. Process Flow – Parent Interface Parent logs in Initiate new communication with the teacher Review communication and reply with comment if required Post message on bulletin board Queue to the designated Teacher (s) Flag as read and queue to the designated teacher (s) in case of a reply Queue to the supervisor for approval
  13. 13. What Next? <ul><li>Aid in data collection and sign off from parents. </li></ul><ul><li>The data integration and roll out would take about 20 days. </li></ul><ul><li>Arrange for teacher and parent time for training. Training on the use of the software for both the teachers and the parents would be done by Evolve. </li></ul>