Metadata Management. ANDS NSW Community Day. 17th May 2011

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Metadata Management. Australia National Data Service (ANDS) NSW Community Day. 17th May 2011.

Vicki Picasso, Senior Librarian, Research Support, University of Newcastle and Kai Chen, Data Librarian, University of Newcastle Library.

Presentation provides an overview of the roles, processes and systems that have been developed at University of Newcastle. This includes metadata management roles, processes for working with researchers to identify research data and develop rich descriptions to promote the data and the research activity. Collaboration on development of a Metadata Stores solution and implementation of required infrastructure and services to support.

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Metadata Management. ANDS NSW Community Day. 17th May 2011

  1. 1. Metadata Management<br />Vicki Picasso Kai Chen<br />Senior Librarian Data Librarian<br />Research Support Research Support<br />17th May, 2011. ANDS NSW & ACT Community Event<br />
  2. 2. Roles<br /><ul><li>Processes
  3. 3. Systems</li></ul>Overview<br />
  4. 4. People<br />Data Librarian and Senior Librarian Research Support <br />Determined institutional metadata requirements<br />Informed by UoN policy, and environmental scan<br />Library <br />Managing metadata processes and systems<br />Faculty Librarians / Data Librarian<br />To develop rich metadata records around research data<br />Systems<br />ReDBox – Data management system<br />The Mint – Name Authority Service (linked to RedBox as a look-up service)<br />NOVArepository – Published records in repository and to RDA<br />Metadata Management Roles<br />
  5. 5. Identify potential Researchers, Datasets, Collections<br />Grants Database<br />Websites<br />Publications<br />Self Identify<br />Research Storage Utility<br />Make Contact with Researcher/Project<br />To gauge interest<br />To determine if data exists<br />Data Interview Preparation<br />Profile<br />Publications<br />Websites<br />Grant information<br />Process<br />
  6. 6. Data Interview<br />Data Interview template<br />Collects up to 42 data elements including: descriptive information, location, storage details, ownership/IP, rights/access rights, data creators, contacts, temporal and spatial coverage, type, related resources, FoRs, SEOs, keywords, data management plan, institutional data policy, etc……..<br /><ul><li>Develop the Metadata Record</li></ul>Above information populated into a rich metadata record<br />Developed, finalised and stored in ReDBox<br />Review and Approval by Researcher<br />Process<br />
  7. 7. Process<br />Publish the Metadata Record<br />Record published into the “published” workflow in ReDBox<br />Simultaneously published to Institutional Repository<br />Mulitple Datastreams : RIF-CS, DC, MARC, JSON<br />OAI RIF-CS feed from Repository to Research Data Australia (collections) – fulfilling ANDS requirements<br />OAI RIF-CS feed from The Mint to Research Data Australia (parties/activities) – fulfilling ANDS requirements<br />Tell the Researcher<br />
  8. 8. RedBox – data management<br />Metadata capture forms<br />42 elements (including RIF-CS required fields)<br />Workflows<br />Alerts/Inbox<br />Investigation<br />Metadata Review<br />Final Review<br />Publish<br />Retire<br />Datastream generation (RIF-CS, MARC, DC, JSON)<br />Name Authority Look-ups<br />Assignment of Handles for persistent identifiers<br />Infrastructure to Manage Metadata<br />
  9. 9. The MINT<br />Load data sources into the Mint – for look-up in ReDBox<br />Name Authority - preferred name, email, affiliation, etc<br />FORs<br />SEOs<br />Funding Bodies (ARC, NHMRC)<br />Grant No. And Titles (ARC, NHMRC)<br />Geonames<br />Organisation units<br />etc<br />Infrastructure to Manage Metadata<br />
  10. 10. Metadata forms<br />
  11. 11. Workflows<br />
  12. 12. Name Authority Look-up<br />
  13. 13. Details and Datastreams<br />

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