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Online Library and Information Systems: the DLSU Experience


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presented at a seminar sponsored by the UP Library Science Alumni Association, held at the UP College of Engineering Theater, Diliman, Quezon City, Philippines on 1997 Oct. 23

Published in: Economy & Finance, Education
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Online Library and Information Systems: the DLSU Experience

  1. 1. Online Library and Information Systems: the DLSU Library Experience Fe Angela M. Verzosa Library Director
  2. 2. General developments in OPACs <ul><li>1960s and early 1970s development of AACR, ISBD, ISBN, MARC using computers </li></ul><ul><li>late 1970s and early 1980s early OPACs, OCLC, DIALOG searching, CDS-ISIS </li></ul><ul><li>mid-late 1980s beginnings of integrated library systems (Dynix, TINLIB, etc.) </li></ul>
  3. 3. General developments in OPACs <ul><li>early 1990s </li></ul><ul><li>3rd generation OPACs use non-Boolean retrieval techniques, inhouse softwares for OPACs (GEAC. URICA, Libertas, VTLS </li></ul><ul><li>INNOPAC, DOBIS/LIBIS, etc) </li></ul><ul><li>covering books, periodicals, </li></ul><ul><li>& non-book materials </li></ul>
  4. 4. General developments in OPACs <ul><li>mid 1990s </li></ul><ul><li>Accessing library OPACs around the world via INTERNET (with Hytelnet database listing some 1,000 OPACs) </li></ul>
  5. 5. Overall Status of DLSU <ul><li>Student population of 14,000 </li></ul><ul><li>Faculty of 700 </li></ul><ul><li>Non-academic staff of 350 </li></ul><ul><li>Four Campuses </li></ul><ul><li>Book collection of 180,000 volumes </li></ul><ul><li>Regular Subscription to 450 journals </li></ul><ul><li>Special Collections </li></ul><ul><li>Library personnel of 65 </li></ul>
  6. 6. Stages in setting up a system <ul><li>planning </li></ul><ul><li>specifying requirements </li></ul><ul><li>selection </li></ul><ul><li>installation </li></ul><ul><li>running </li></ul><ul><li>evaluation </li></ul>
  7. 7. Planning for library automation <ul><li>research into current procedures </li></ul><ul><li>analysis of needs / requirements </li></ul><ul><li>authorization to proceed with project </li></ul><ul><li>preparation of detailed specifications to vendor/supplier of library system </li></ul><ul><li>dealing with practicalities of installation </li></ul><ul><li>arranging data input </li></ul><ul><li>testing hardware </li></ul><ul><li>modifying software </li></ul><ul><li>documenting the system </li></ul><ul><li>training staff </li></ul>
  8. 8. Requirements for COMPUTER APPLICATIONS <ul><li>providing public access to catalogs </li></ul><ul><li>managing circulation of materials </li></ul><ul><li>acquisition of new materials </li></ul><ul><li>controlling serial publications </li></ul><ul><li>retrieval of information from databases </li></ul><ul><li>networking/linkages with other libraries </li></ul><ul><li>use of interlending/document supply services </li></ul>
  9. 9. computerization project’s TIME LINE <ul><li>1986 training of system librarian in Australia </li></ul><ul><li>1988 IIC bookdatabase </li></ul><ul><li>1988-89 installation of computers </li></ul><ul><li>1989 training and application of CDS-ISIS software to articles </li></ul><ul><li>1990-1992 expansion of databases </li></ul><ul><li>1993 OPAC, DIALOG, WILSONDISCS and HERDIN </li></ul>
  10. 10. computerization project’s TIME LINE <ul><li>1994 4 OPAC terminals, 7 286 PCs, 6 databases, 12 CD titles, 2 multimedia computers, email facility, LAN, Internet </li></ul><ul><li>1995 launching of ESEP Network, installation of TINLIB OPAC, Bibliofile conversion of backfiles, barcoding, FAX, Library Webpage </li></ul><ul><li>1996 upgraded computers (70), TINLIB cataloging, Cybernook, OCLC F Search </li></ul>
  11. 11. ONLINE PUBLIC ACCESS <ul><li>ACCOMPLISHMENTS </li></ul><ul><li>first Library to provide online public access via INTERNET </li></ul><ul><li>two OPACs (Tinlib & CDS-ISIS) </li></ul><ul><li>11 Databases installed </li></ul>
  12. 12. Security Aspects <ul><li>crime includes theft, physical damage and computer misuse (requiring need for password, locks, alarms, anti-virus </li></ul><ul><li>natural hazards (such as floods, fire, earthquakes, lightning, power outages) </li></ul><ul><li>accidents (from power overload, broken wires, trailing cables) </li></ul><ul><li>malfunctions (system or human failure) </li></ul>
  13. 13. Post-implementation evaluation <ul><li>where the goals met by the system ? </li></ul><ul><li>were the provisions in contract fulfilled ? </li></ul><ul><li>is the system fine-tuned ? </li></ul><ul><li>how well does the system satisfy demands placed on it by users ? </li></ul><ul><li>what complaints have not been solved ? </li></ul><ul><li>was the money well-spent ? </li></ul><ul><li>was it worth the time and effort ? </li></ul>
  14. 14. INTEGRATED SYSTEMS <ul><li>Accomplishments Cataloging Circulation </li></ul><ul><li>Issues/Concerns Hardware Upgrading Additional licenses Software problems </li></ul><ul><li>Lessons learned </li></ul>
  15. 15. Other Accomplishments <ul><li>CD-ROM Technology </li></ul><ul><li>Interlending and Document-delivery </li></ul><ul><li>Networking/Linkages </li></ul>
  16. 16. Success factors <ul><li>right product </li></ul><ul><li>right people </li></ul><ul><li>right time </li></ul><ul><li>right cost </li></ul>