2010 PAARL Standards for Academic Libraries (Draft Proposal)


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lecture presented by Fe Angela M. Verzosa at PAARL’s Seminar /Parallel Session-workshop on Library and Web 2011 (Holy Angel University, Angeles City, Pampanga, 19-20 August 2010)

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2010 PAARL Standards for Academic Libraries (Draft Proposal)

  1. 1. 2010 PAARL Library Standards A draft proposal presented by Fe Angela M. Verzosa
  2. 2. Standards for Academic Libraries PAARL Standards formulated as “policies which describe shared values and principles of performance for a library” (like ALA standards) adopted in the context of collections of “best practices” or model documents for academic libraries to use as helpful toolkits and reference sources for assessment
  3. 3. Standards for Academic Libraries •1975-6 Study of the library resources initiated by BHE •1976 FAPE conducted the survey •1977 Tentative Library Standards for Private Higher Education presented at PLA Convention in June •1988 PAARL took initiative of revising it with Ms. M.G. Dayrit as Chair and presented for public hearings in October in Iloilo and later in Manila Final document was submitted to DECS and became known as – DECS Library Standards for Tertiary Education – issued as Inclosure no. 3 to DECS Bulletin no. 1 s1988
  4. 4. Standards for Academic Libraries 1995 – 1998 PAARL conducted seminars to review 1988 Library Standards 1999 –2000 PAARL created a Task Force to revise the 1988 Standards headed by Mrs. Loreto Serina, and in 2000, replaced by Ms. Lolita Gonzales 2000 Public hearings were conducted (3 in NCR, and last in Cebu City) Final document was submitted to BFL at PAARL’s General Assembly in Jan 2001 and to CHED’s Office of Programs and Standards in March 2001
  5. 5. Standards for Academic Libraries PAARL Standards going 10: is there a need to update?
  6. 6. Standards for Academic Libraries Context of Change • rapid changes in ICT – consideration of multiple formats and changing information environment • changing roles of academic and research libraries • issue of ownership vs. access • application of information literacy and library 2.0 • revolutionizing user education practices • evolving and new roles of librarians as agents of change
  7. 7. Standards for Academic Libraries Scope • Should PAARL Standards apply to all types of academic libraries – small college and university libraries, technical institute libraries, large academic libraries, research universities? • If yes, should it be prescriptive • or comprehensive?
  8. 8. Standards for Academic Libraries Approach • qualitative or quantitative? • incorporating measurable inputs (money, space, collection, equipment, staff size); • quantifying outputs or work done (books circulated, reference queries answered, formulating guidelines on technical standards for bibliographic and other services rendered) • qualifying desired outcomes (formulating best practices)
  9. 9. Standards for Academic Libraries Format • stick to the old format or adopt new format similar to BFL? • formulate separate areas outlining guidelines for: - Mission, Goals and Objectives - Administration - Human Resources - Financial Resources - Collections - Services - Facilities - Linkages and Networking
  10. 10. Standards for Academic Libraries • Overall mission Significant Changes: Mission • Primary library goals • Library programs and • to provide information objectives in consultation services in support of with appropriate represen- the teaching, research, tatives from: and public service • Administration officials missions of the parent • Faculty institution. • Library Staff • to select, collect, • Students organize, and provide • Trustees or regents access to all varieties of • Advisory Boards information for users. • State or other governmental units associated with institution
  11. 11. Standards for Academic Libraries Required Elements/provisions: Administration - Organizational Set-up - Head librarian appointed by the President - Advisory Committee - Policies and Procedures Manuals - Annual Report - Periodic Evaluation Added provisions •Autonomy of the library •Academic qualifications of head librarian • Collaboration with faculty •Strategic planning/creation of Development plan
  12. 12. Standards for Academic Libraries • College/University Significant Changes – librarian shall have a Administration master’s degree • and the desirable • The library, under its head or director, should be managerial skills and responsible for managing its experience own affairs. • This autonomy, however, only reinforces the library’s • faculty or academic responsibility to maintain effective relationships with status, and administration and faculty to achieve its purposes. The • shall participate actively, library should also adhere to institutional protocols, and interact with the procedures, and practices as faculty, on curricular and they are stated by the appropriate agencies within instructional matters, the institution. and research activities.
  13. 13. Standards for Academic Libraries Required Elements/provisions: Human Resources - Librarians should be licensed/registered - Sufficient number and variety of personnel - Ratio of Librarians vis-à-vis support staff - Continuing education - Compensation, retirement, fringe benefits Added provisions •Responsibilities should match Educational competencies and experience •Focus on career positions/salary schedules •Written personnel policy •Annual performance evaluation •Mandatory staff development
  14. 14. Standards for Academic Libraries • deleted the ratio; qualitative, depending on demands and Significant Changes – expectations, other factors Human Resources • qualifications should meet academic needs • all positions in the library should • Size of Staff be established and organized as • Kinds of Staff and part of a career service Qualifications • Salary schedules should be • Status created and should provide for regular increases, • Recruitment, • A benefit plan that includes selection, Promotion social security, workers and Compensation compensation, paid leaves, health insurance, and retirement • Staff development should be provided as part of the compensation package
  15. 15. Standards for Academic Libraries • The changing complexity of Significant Changes – library work and ongoing Human Resources changes in technology mandate regular staff The library environment is participation in continuing often fragmented by the type formal and informal education of positions held by its personnel. To avoid possible friction within library staff, • Librarians participating such as from the derogatory connotation of titles like actively in library and other "semiprofessionals" and professional associations, as "paraprofessionals," care well as those engaging in needs to be taken to maintain other appropriate good relations between the professional activities, should different categories of be encouraged. personnel.
  16. 16. Standards for Academic Libraries • - Separate budget for the Library (5-10% Financial Resources • of institutional total operating budget - Library fees exclusive for collections - Income generated by library should be retained - Library budget for media/computer access “In addition, adequate funds shall be Added provisions allocated by the institution for maintenance, replacement, repairs, renovation and for investment in new and improved means of information access and delivery.”
  17. 17. Standards for Academic Libraries 4.2The operating budget of the library must be appropriate to the mission of the Significant Changes – library, and sufficient to sustain all Financial Resources operations, including maintenance of automated systems. If it is impossible to The college/university meet all expectations or fund specific librarian shall new programs, this should be made clear, and a means for setting priorities prepare, justify, and administer a library established. budget that meets the 4.8 The library director/head should library’s objectives have authority to apportion funds and the reasonable and initiate expenditures within expectations of the library budget library users when 4.9 The library budget should reflect balanced against the library's responsibility for other institutional acquiring, processing, servicing, needs. and providing access to media and computer resources.
  18. 18. Standards for Academic Libraries Collection Development provisions: • Collections support mission/goals Collections • Written collection policy • Involvement of academic community - Selection and Acquisition in selection/acquisition - Collection Management • Relevant/updated selection tools • Periodic review of collections - Holdings Holdings - Organization and Care • Support academic needs • Well-chosen/well-balanced “Collection development is the • Strong reference collection joint responsibility of the • Extensive Filipiniana collection faculty and the librarian. • CD-Rom and multimedia The emphasis is on quality • Reserve book per 20 students rather than quantity .” • Periodic collection evaluation • Regular weeding program
  19. 19. Standards for Academic Libraries Collection management also includes Significant Changes – leasing, renting, deselection, providing Collections access to other collections, planned resource-sharing and cooperative storage, and electronic access to Collection management databases. not only involves the selection and acquisition process, but also the organization and use of all Collection management materials in all formats to recognizes the importance of the level required to access to resources rather support academic on ownership. programs in research, teaching, and public service. Adequate funding should be provided to ensure the successful implementation of the library’s collection management programs.
  20. 20. Standards for Academic Libraries 5.2.4 “The collection management programs of the library should be developed jointly by the library and the college/university, indicating the depth and breadth of the collections, as set out in an appropriate taxonomy to determine collection levels. The following levels are generally recommended: 0 Out of scope 1 Minimal information 2 Basic information 3 Study or instructional support 4 Research 5 Comprehensive The policies setting out this program should be in written form, and regularly reviewed.”
  21. 21. Standards for Academic Libraries 5.3.2. “Resources may be in a Significant Changes – variety of formats, including print or Collections: Holdings hard copy, online electronic text or images, and other media. Particular consideration shall be given to the availability of Internet services to supplement the library’s collection of information resources. 5.3.3 “In keeping with progress in information and communication technology, the availability of e-resources may be considered as substantial compliance in lieu of books and other required print materials, provided that the required minimum collection of five (5) professional titles per student shall still be maintained.”
  22. 22. Standards for Academic Libraries 5.3.6 “Recognition should be given to Significant Changes – changes in curricular offerings, and Collections: Holdings new academic programs. Equally, recognition should be given to library contributions to consortial or other resource-sharing programs.” 5.3.5 “At least twenty-five percent (25%) of the As far as budget permits, book collection should the recommended ratio of volumes to combined total have been published student population and within the last 5 years.” teaching faculty should be 10:1. annual growth rate of the collection shall be maintained at five percent
  23. 23. Standards for Academic Libraries 5.3.15 “The library should have a Significant Changes – continuing and effective program Collections: Holdings to evaluate its collections, resources, and online databases, both quantitatively and qualitatively .” 5.3.8 “Recognition is given to cooperative or consortial arrangements, with respect to periodical subscriptions to professional / technical journals. Jointly planned purchases and/or sharing of periodical resources among libraries within a given locality, if feasible, through document- delivery, or pay-on-demand, or pay-per-view, and other options are encouraged .
  24. 24. Standards for Academic Libraries Significant Changes – Collections: Care • 5.4.4 To reduce loss and damage, the library should exercise appropriate control over use and borrowing. • 5.4.5 The library should have a counter-disaster plan to cover minor and major disasters to include both damage prevention and damage recovery.
  25. 25. Standards for Academic Libraries Under Collections – Organization and Care: Services 5.4.1 Collections shall be organized to insure efficient identification and retrieval, and Included provisions: to provide maximum intellectual - Flexibility in service hours and physical accessibility to the - Orientations expanded library and its resources - Variety of Services - Open-Shelf system (see 5.4.1) 6.10 - Written lending policies The library should - Academic community served participate in programs for the sharing of bibliographic data.
  26. 26. Standards for Academic Libraries 6.4 User instruction shall be provided as specialized and in-depth assistance to Significant Changes – all levels of users from freshmen to Services faculty on the use of the library’s resources…(more) • User instruction • Life-long learning 6.5 • Access to its own collection Librarians should collaborate and elsewhere frequently with classroom faculty; • Bibliographic-sharing participate in curriculum planning, • Information access through as well as in information literacy networking, instruction online information services, interlibrary loan activities, 6.12Distance learning programs should be promoted by means of remote electronic document-delivery services access to collections, the provision of • Distance-learning programs reliable network connections, and through electronic transmission or courier delivery of library materials to remote users.
  27. 27. Standards for Academic Libraries Significant Changes – Services To be added as a separate provision: “The Library should use technology to enhance, not deny, access to information. Librarians should provide library users the training and assistance necessary to find, evaluate, and use information effectively.”
  28. 28. Standards for Academic Libraries Include: - Site, Location and Design Physical Facilities - Space requirements - Furniture and equipment - Physical provisions for reading comfort - Security/control system Essential provisions: • Accessibility of library/director’s office and strategic location • Space requirement allows rearrangement/future expansion • Separate spaces for quiet study and group discussion • Space provision for special services such as exhibits, displays and photocopying facilities • Provisions for equipment to access information/assist instruction • Control and security measures in place; disaster preparedness
  29. 29. Standards for Academic Libraries Note: Significant Changes – The technical specifications and details of Facilities space requirements and enumeration of specific furniture and equipment have been removed. “The library shall provide well- planned, secure, and sufficient space to meet the perceived needs of staff and users and to meet the housing To fulfill its service missions, requirements of its the library should be close to the collections including space for automated services in a center of campus activity. properly controlled environment. In addition, provision for future expansion should be made.” Note: library must be air-conditioned.
  30. 30. Standards for Academic Libraries Significant Changes – Facilities 7.3.5 The library shall have facilities for information technology and communication services. It shall provide sufficient numbers of appropriately capable computer workstations for access to electronic resources. In addition, it should provide appropriate equipment in adequate quantities and in good working order for the convenient, efficient consultation, retrieval or dissemination of local and remote information resources by the library staff and its patrons. This includes such IT and communications equipment as computers with Internet connectivity, printers, scanners, webcams, fax machines, and other electronic communications equipment.
  31. 31. Standards for Academic Libraries 8.1 The Library exists within a Significant Changes – network of relationships Linkages and Networking extending beyond the institution. In cooperation with other libraries, consortia, networks, vendors, and other The library should strive, agencies, the library should as far as possible, to enhance participate in programs that will information access through networking and linkages, and assist it in meeting its goals online information services. and are consistent with the mission of the university. Interlibrary loan activities and document-delivery services shall be encouraged for the purpose of increasing resources, providing access to materials not owned by the library, and extending cooperation with other libraries.
  32. 32. Standards for Academic Libraries Significant Changes – Linkages and Networking participation in exchange programs and consortia or cooperative projects (under Financial Support) providing access to other collections, planned resource-sharing and cooperative storage, and electronic access to databases (under Collection Management) Equally, recognition should be given to library contributions to consortial or other resource-sharing programs. (under Collections - Holdings) The library should participate in programs for the sharing of bibliographic data. (under Services) library should strive to enhance information access through networking, resource sharing, online information services, and use of technological advances; interlibrary loan activities and document- delivery services shall be encouraged for the purpose of increasing resources and extending cooperation with other libraries (under Services)
  33. 33. Standards for Academic Libraries Methodologies • Create a subcommittee, task force, groups • Conduct public hearings, consultative meetings, roundtable discussions, etc. • Conduct surveys (traditional, online) • Utilize blogsites for opinions, comments, suggestions, etc. • Get endorsements • Publish and disseminate
  34. 34. Questions? Contact fe.verzosa@dlsu.edu.ph Or famverzosa@yahoo.com
  35. 35. Thank you for listening! For comments, contact me at famverzos@gmail.com