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Cloud storage

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Cloud storage

  1. 1. ACCESSING DOCUMENTSTHROUGH THE “CLOUD”Comparing Google Drive and Skydrive
  2. 2. Microsoft basedWindowsInternet ExplorerHotmailSkydriveGoogle basedGoogle or AppleChromeGmailGoogle DriveSkydrive User Google Drive User
  3. 3. 7 Gb StorageWordExcelPowerPointOneNoteExcel (Form)Uploads Directly5 Gb StorageDocumentsSpreadsheetsPresentationsFormsDrawingUploads DirectlySkydrive Options Google Drive Options
  4. 4. CREATING ACCOUNTS Accounts can becreated using anyemail, even theMarshall PublicSchools account. Perfect for studentemails using Office 365 Must create a GoogleID account or use aGmail addressSkydrive Google Drive
  5. 5. Skydrive Options Google DriveBoth platforms offer a•Create•Upload•Recent Files•Shared•Ability to download to your computer for easy access
  6. 6. GOOGLE DRIVE APPEARANCE
  7. 7. GOOGLE PRESENTATIONSGOOGLE SPREADSHEETS
  8. 8. SKYDRIVE WORD DOCUMENT
  9. 9. EXCEL SPREADSHEETEXCEL POWERPOINT
  10. 10. ORIGINAL DOCUMENT FROM COMPUTER DESKTOP
  11. 11. SAME DOCUMENT IN SKYDRIVE WORDIn Skydrive, Word documents will look andbehave essentially the same.
  12. 12. UPLOADING DOCUMENTSGoogle Drive is capable of opening WordDocument, however, the format of the documentwill change.
  13. 13. SHARING DOCUMENT IN GOOGLEClick the Share button
  14. 14. Share as a link to thedocumentShare with specifiedindividuals.As names are addedthey will appear hereDetermine therecipients’ access to thedocument.Once share and saved is clicked, thedocument is sent.
  15. 15. The recipient receives a link in their e-mail from which theycan access the document.When the user is in thedocument, this areaindicates if other usersare also viewing orediting the document.
  16. 16. DIFFERENT PROCESS FOR SKYDRIVEClick the File buttonClick the Share button
  17. 17. Various options forsharingChecking the second box isa security measure againstyour document beingshared with others who youdo not know.
  18. 18. RECIPIENT RECEIVES LINK TO DOCUMENT INEMAILNot sure if users can work simultaneouslyor how that would be indicated within theSkydrive work area.
  19. 19. EXAMPLES OF USING SHARE DOCUMENTSWITHIN THE SCHOOL SETTING Teacher Observation Sign-up Sub Plans Students turning in assignments Students sharing assignments between themselves Collaborating on a document or resource
  20. 20. SKYDRIVE ALSO ALLOWS USERS TO SHARECOMPLETE FOLDERS OF INFORMATIONClick thecheckbox for theintended folderClick Sharing inthe extendedmenu Follow the sameprocedure assharing a document
  21. 21. SKYDRIVE OFFERS EASY SYNCING OFDOCUMENTSDrag the little Cloudicon from the hiddenicons menu to the taskbar tray.The cloud icon is easy access to opening up yourSkyDrive document folder on the Cloud. Once thefolder is opened, documents can be dragged into theSkydrive storage area.
  22. 22. DOWNLOADING THE SKYDRIVE APP Downloading the SkyDrive App allows the user toquickly and easily share documents from their laptopto the Cloud. Download App here:https://apps.live.com/skydrive/app/9a65e47d-606a-4816-a246-90f54bf7a3ea After creating a document on your desktop, simplyselect “Save As” and the Skydrive option will appearas one of your choices for storage.
  23. 23. EASILYSAVEDOCUMENTSTOTHESKYDRIVESTORAGEOnce theSkydrive apphas beendownloadedand installedto yourdesktopcomputer,simply selectthe Skydriveoption whensaving adocument.
  24. 24. ADVANTAGES OF USING SKYDRIVE OVERGOOGLE DRIVE 7 Gb storage rather than 5 Gb Looks and feels like Microsoft Applications Can use any email address to create an account orlink with an existing hotmail account Shares entire folders Immediately move from Desktop to Cloud byclicking the Skydrive icon When away from the school, Skydrive allows theuser to open documents in Web Apps or in theactual Microsoft Office application Doesn’t use as must bandwidth as Dropbox

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