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Digitization strategy

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CMoG Digitization Srategy

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Digitization strategy

  1. 1. Digitization Strategy Preserving our Assets Code Name “GODZILLA”
  2. 2. Code Name: Godzilla “ The effort is monstrous and we continue to try to get our arms around it” -Nancy Earley “We must come together as an organization if we are to have any hope of taming the beast” - David Whitehouse “We have nothing to fear but fear itself” - Rob Cassetti
  3. 3. What is Digitization? <ul><li>Storing files in electronic format </li></ul><ul><li>Converting media to electronic form </li></ul>
  4. 4. What are some of our potential digital assets? <ul><li>Photographs of Museum’s collections, events, and programs </li></ul><ul><li>Publications </li></ul><ul><li>Library resources </li></ul><ul><li>Sales and marketing content </li></ul><ul><li>Administrative records </li></ul><ul><li>Facility and historical files </li></ul><ul><li>The list is growing ………………. </li></ul>
  5. 5. Why Digitize? <ul><li>Stewardship </li></ul><ul><ul><li>Expanded Accessibility (For internal and external users) </li></ul></ul><ul><ul><ul><li>Anyone, anywhere, anytime </li></ul></ul></ul><ul><ul><li>Preservation ..protecting our assets </li></ul></ul><ul><ul><ul><li>Extend the life of our assets </li></ul></ul></ul><ul><ul><ul><li>Create a surrogate </li></ul></ul></ul><ul><ul><ul><li>Save on wear and tear of original </li></ul></ul></ul><ul><ul><li>Workflow efficiency, organization, and better control </li></ul></ul>
  6. 6. Supporting our digital world <ul><li>Metadata is a form of cataloging </li></ul><ul><li>Data about data ..helps define a digital object </li></ul><ul><li>Descriptive, administrative, technical </li></ul><ul><li>Integrity and standards </li></ul><ul><li>Metadata will allow us accessibility while maintaining control </li></ul>What makes an asset useful? Metadata
  7. 7. What about Copyright? <ul><li>Copyrighted materials carry restrictions on use </li></ul><ul><li>We are bound by law to respect copyright protections of intellectual property </li></ul><ul><li>Metadata will help us manage restricted assets </li></ul><ul><li>Copyright offenders…………..???????? </li></ul>
  8. 9. How will we tame the beast? <ul><li>Establish a Digitization team with the mission of setting policy, developing strategy, and defining the scope of the project. </li></ul><ul><li>Purchase software to help us manage these assets </li></ul><ul><li>Hire a Digital Asset Specialist to keep this effort on course </li></ul>
  9. 10. Meet the Digitization Team
  10. 11. Our Mission and Goals <ul><li>Create an overall strategy for the museum’s digitization initiative </li></ul><ul><li>Define the scope of the project </li></ul><ul><ul><li>(which assets will be considered for this effort) </li></ul></ul><ul><li>Prioritize the workload </li></ul><ul><li>Lay foundation for any workflow or process changes needed </li></ul><ul><li>Manage Implementation through new Digital Asset Specialist. </li></ul>
  11. 12. Progress to date <ul><li>Purchased a data vault for file storage </li></ul><ul><li>Purchased Portfolio to manage our digital assets </li></ul><ul><li>Began digitizing of library films </li></ul><ul><li>Migrating photographic images to data vault </li></ul><ul><li>Using Portfolio to beta sales/marketing images </li></ul>
  12. 13. Meet the Extended Team
  13. 14. <ul><li> DO YOU KNOW WHERE YOUR DIGITAL ASSETS ARE? </li></ul>

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