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Project Management Part Three


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Third portion of half-day pre-conference offered at Electronic Resources in Libraries, Atlanta, GA, March 2008.

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Project Management Part Three

  1. 1. Executing and Tracking Project Management Part Three
  2. 2. Executing the Plan <ul><li>Host a Kick-Off Event </li></ul><ul><ul><li>Motivates </li></ul></ul><ul><ul><li>Excites </li></ul></ul><ul><ul><li>Bonds </li></ul></ul><ul><ul><li>Focuses </li></ul></ul><ul><li>Authorizes team, workgroups, committees to begin work. </li></ul>
  3. 3. Set the schedule, set the pace <ul><li>As Project Manager, you have a lot of influence over the pace of the project. </li></ul><ul><li>Set an example by staying active, busy, engaged. </li></ul>
  4. 4. Tracking progress <ul><li>Regular status meetings </li></ul><ul><ul><li>Full group meetings </li></ul></ul><ul><ul><li>Workgroup meetings </li></ul></ul><ul><ul><li>Alternate the two? </li></ul></ul><ul><li>Refer to your timeline </li></ul><ul><li>Use “To Do” lists </li></ul>
  5. 5. Monitoring Activities <ul><li>Monitor sequence completion </li></ul><ul><li>Adjust timeline </li></ul><ul><li>Adjust budget </li></ul><ul><li>Reallocate duties </li></ul>
  6. 6. Communication Techniques <ul><li>Insure regular communication </li></ul><ul><li>Have individual workgroups assign communication and documentation tasks to specific members who are charged with having regular contact with you to report on progress. </li></ul><ul><li>Make sure administration and the rest of the Library is aware of the project status </li></ul>
  7. 7. Everyone on the same page?
  8. 8. Use 2.0 Technologies!
  9. 9. Google Docs, Google Calendar
  10. 10. Managing People and Tasks <ul><li>Balance your style with style of team members </li></ul><ul><li>Recognize your own strengths and weaknesses </li></ul><ul><li>Enlist help if you need it </li></ul>
  11. 11. Managerial Pitfall #1
  12. 12. Managerial Pitfall #2
  13. 13. Managerial Pitfall #3
  14. 14. Managerial Pitfall #4