PROJECT MANAGEMENT Virginia L. Cairns – UTC Lupton Library
<ul><li>What I’d like to accomplish, How I like to teach, What you can do. </li></ul>Introductions
What IS a Project, anyway? <ul><li>Temporary </li></ul><ul><ul><li>Time Sensitive </li></ul></ul><ul><ul><li>Finite (NOT o...
Which is the Project? <ul><li>Revision of the Library website content and layout </li></ul><ul><li>Migration of the Librar...
What is Project Management? <ul><li>Knowledge </li></ul><ul><li>Skills </li></ul><ul><li>Tools </li></ul><ul><li>Technique...
What are the components?
What are the Main Activities? <ul><li>Initiating </li></ul><ul><li>Planning </li></ul><ul><li>Executing </li></ul><ul><li>...
Before you EVEN begin… <ul><li>Assess </li></ul><ul><li>Your </li></ul><ul><li>Environment </li></ul>
Initiating a Project <ul><li>Project Triggers </li></ul><ul><ul><li>Need identified </li></ul></ul><ul><ul><ul><li>Someone...
Explore the Territory <ul><li>Formal </li></ul><ul><ul><li>needs assessment or self study </li></ul></ul><ul><ul><li>stati...
Identify Supporters & Stakeholders <ul><li>Students / Patrons </li></ul><ul><li>Faculty / Staff </li></ul><ul><li>Administ...
Articulate the Need <ul><li>Benefits </li></ul><ul><ul><li>Content </li></ul></ul><ul><ul><li>Cost </li></ul></ul><ul><ul>...
Approach your Administration <ul><li>Introductory information gathered </li></ul><ul><li>Brief statement of need fulfilled...
Assembling a Team <ul><li>Position </li></ul><ul><li>Skills </li></ul><ul><li>Experience </li></ul><ul><li>Roles </li></ul...
Team Activity
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Project Management Part One

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First portion of half day pre-conference presented at Electronic Resources in Libraries, Atlanta, GA, March 2008.

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  • Project Management Part One

    1. 1. PROJECT MANAGEMENT Virginia L. Cairns – UTC Lupton Library
    2. 2. <ul><li>What I’d like to accomplish, How I like to teach, What you can do. </li></ul>Introductions
    3. 3. What IS a Project, anyway? <ul><li>Temporary </li></ul><ul><ul><li>Time Sensitive </li></ul></ul><ul><ul><li>Finite (NOT ongoing) </li></ul></ul><ul><ul><li>(does NOT mean short, necessarily) </li></ul></ul><ul><li>Results in a Unique Product or Service </li></ul><ul><li>Size can vary </li></ul><ul><li>Participants can vary </li></ul>
    4. 4. Which is the Project? <ul><li>Revision of the Library website content and layout </li></ul><ul><li>Migration of the Library website to a new Content Management System </li></ul><ul><li>Exhibit A </li></ul><ul><li>Exhibit B </li></ul>
    5. 5. What is Project Management? <ul><li>Knowledge </li></ul><ul><li>Skills </li></ul><ul><li>Tools </li></ul><ul><li>Techniques </li></ul>
    6. 6. What are the components?
    7. 7. What are the Main Activities? <ul><li>Initiating </li></ul><ul><li>Planning </li></ul><ul><li>Executing </li></ul><ul><li>Controlling (Monitoring) </li></ul><ul><li>Closing </li></ul>
    8. 8. Before you EVEN begin… <ul><li>Assess </li></ul><ul><li>Your </li></ul><ul><li>Environment </li></ul>
    9. 9. Initiating a Project <ul><li>Project Triggers </li></ul><ul><ul><li>Need identified </li></ul></ul><ul><ul><ul><li>Someone asks! </li></ul></ul></ul><ul><ul><ul><li>Someone complains </li></ul></ul></ul><ul><ul><li>Opportunity presented </li></ul></ul><ul><ul><ul><li>New Money </li></ul></ul></ul><ul><ul><ul><li>New Product </li></ul></ul></ul><ul><ul><ul><li>New Population </li></ul></ul></ul>
    10. 10. Explore the Territory <ul><li>Formal </li></ul><ul><ul><li>needs assessment or self study </li></ul></ul><ul><ul><li>statistics </li></ul></ul><ul><ul><li>literature review </li></ul></ul><ul><li>Informal </li></ul><ul><ul><li>word of mouth </li></ul></ul><ul><ul><li>conversation </li></ul></ul>
    11. 11. Identify Supporters & Stakeholders <ul><li>Students / Patrons </li></ul><ul><li>Faculty / Staff </li></ul><ul><li>Administration </li></ul><ul><li>Vendors </li></ul><ul><li>Financial Backers (grant?) </li></ul>
    12. 12. Articulate the Need <ul><li>Benefits </li></ul><ul><ul><li>Content </li></ul></ul><ul><ul><li>Cost </li></ul></ul><ul><ul><li>Time </li></ul></ul><ul><ul><li>Efficiency / Performance </li></ul></ul><ul><ul><li>Flexibility </li></ul></ul><ul><li>Constraints </li></ul><ul><li>Core Assumptions </li></ul>
    13. 13. Approach your Administration <ul><li>Introductory information gathered </li></ul><ul><li>Brief statement of need fulfilled </li></ul><ul><li>The end goal, product, service </li></ul><ul><li>Permission to assemble a team </li></ul>
    14. 14. Assembling a Team <ul><li>Position </li></ul><ul><li>Skills </li></ul><ul><li>Experience </li></ul><ul><li>Roles </li></ul><ul><li>Social style </li></ul>
    15. 15. Team Activity

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