2014 Day of Caring Company Presentation

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2014 Day of Caring overview for companies volunteering

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  • Agencies requesting money to support project will be asked to complete a project sheet listing the items they need to complete the project and an estimated cost.
  • Set up projects according to search topicsType of projectIndoor/OutdoorFull day/half dayDate$ need funding
  • Read and check the “Communication and Safety Waiver”
  • Example: company had conference callINFORMEDEverything comes through youThey only know what you tell themINTERESTEDGive them information to keep them excitedINVESTEDMake sure everyone is included-Carpool planner-Supplies and tools-Water-recruiter-project clean up-motivateor
  • 2014 Day of Caring Company Presentation

    1. 1. Day of Caring 2014 Thursday, May 8 & Friday, May 9, 2014
    2. 2. Day of Caring 2014 • Day of Caring is an event that supports United Way’s mission to bring people together to improve lives and strengthen communities through volunteering • A day when local businesses partner with nonprofit agencies to make a difference by completing volunteer projects • A way for more volunteers to advance work in Education, Financial Stability and Health
    3. 3. Benefits of participating • Introduction to volunteering • Connects companies to community needs • Team building opportunity • Employees feel good about making a difference
    4. 4. Partnership Responsibilities • United Way – Recruit companies and volunteers – Planning, administration and evaluation of DOC – Training agencies, company coordinators and volunteers – Provide best practices and other resources
    5. 5. Partnership Responsibilities • Agencies – Accurately represent and describe projects – Provide tools, materials necessary to complete project when possible – Meet with company coordinator prior to DOC – Obtain liability and photo releases for volunteers – Report volunteer hours and outcomes – Provide safe environment
    6. 6. Partnership Responsibilities • Company Coordinators and volunteers – Designate project leads – Register volunteers through Volunteer Now site – Meet with agency representative prior to event – Consistent communication to volunteers
    7. 7. Sign up to participate • Complete a online form (link will be emailed to you) – – – – – – – – – – Company name Company Coordinator name, phone, email Secondary contact Availability:(9-12, 1-5, full day) Date, May 8 or 9 ( select one day, available either day or participate in both days) Number of volunteers Group interest: indoor, outdoor, painting, construction, yard work, cleaning Other project interests or skills available Day of Caring sponsor ($500) Sponsor materials for agency ($ amount cap)
    8. 8. Before the Day of Caring • Agencies submit projects or their wish list • United Way approves projects and enters projects online • Send companies sneak peak of projects • Companies register for projects • UWECI will approve all company/agency matches.
    9. 9. Sneak preview of all projects Painting Project, Indoor, Full Day • Agency: Area Substance Abuse Council - IA - Cedar Rapids • Project Name: Painting Project: Indoor, Full Day • Primary Address: 3601 16th Avenue SW Cedar Rapids, IA 52404 • Description: Help us paint our adult residential bedrooms! All you need to participate is basic painting skills. We will provide all painting supplies, snacks, lunch, and water. If volunteers could bring extra painting stools or ladders, that would be very helpful. • Participants Still Needed: 8 • Date / Time: May 10, 2012 - 09:00 am to 05:00 pm Drywall Repair: Indoor, Morning, Construction • Agency: Boy Scouts Of America, Hawkeye Area Council • Project Name: Drywall Repair: Indoor, Morning, Construction • Primary Address: 660 32nd Ave. SW Cedar Rapids, IA 52404 • Description: Replace a 3' X 8' section of drywall and insulation in our volunteer service area. We'll provide lunch, water, and cleaning supplies. We'd like volunteers with experience hanging and finishing drywall on metal framing. Volunteers will need to provide one sheet of drywall, insulation, drywall tape, joint compound, drywall finishing tools, and gloves for handling insulation. • Participants Still Needed: 2 • Date/Time: May 10, 2012 - 09:00 am to 12:00 pm
    10. 10. Register your volunteers • Email with date registration will open and the link to register. • Please register your entire group at once for a project. If you have additional (or fewer) members after signing up, please notify the Agency. • Please consider the opportunities that match the number of volunteers in your group first • Small groups registering for larger project may prohibit larger groups from finding projects that will accommodate their size.
    11. 11. Click on the project
    12. 12. Read through the project information Click on “Register”
    13. 13. Enter the number of volunteers Click save and continue
    14. 14. • • • • Enter the name of your company Enter your name and contact information in Participant ! DO NOT ADD any additional volunteers. We only need the name and contact information of the Day of Caring project company coordinator. Click “complete Registration” at the bottom when completed.
    15. 15. When the project is approved you will receive an email with the name of the agency contact
    16. 16. Once matched, connect with agency to plan details
    17. 17. Communication • You are the Day of Caring Connection to your group – Informed – Interested – Invested • You are responsible for staying current with the agency and the planning – Maintain communication with the agency • Rain date or contingency plan (discuss with agency in advance)
    18. 18. Volunteer Comments • All details were not verified ahead of time by company coordinators, so time was wasted finalizing details • Make sure that the location details are clearly communicated prior to the event. • Signing in and completing waivers took a while • Assignment was not clear until that day on how to dress or if supplies were needed • Provide phone #’s of teammates to improve communications
    19. 19. Volunteer T-shirts • Sponsorship • Deadline to submit sizes • Pick up date
    20. 20. Dates to Remember • • • • • • • Agency submit project form 3/10 Agency final project review 3/14-3/21 Company registration opens up 4/1-4/4 Companies register by end of April Site visits by 5/1 Day of Caring 5/8 & 5/9 Volunteer survey complete by 5/12
    21. 21. Day of Caring • Share your companies stories • Additional questions or comments • Company Contact – Jennifer Schulte (319) 398-5372 ext. 11, jschulte@uweci.org • Agency Contact - Sue Driscoll (319) 398-5372 ext. 22, sdriscoll@uweci.org

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