Collaborative Working (online) Organized by  Room 2309 Brown Bag  Luncheon Series http://simplexlive.com/images/consulting...
 
 
 
Advantages <ul><li>Write  without   fear of  losing  or  overwriting  a good idea </li></ul><ul><li>Compare  different  ve...
<ul><li>No  rich text </li></ul><ul><li>Writeboard requires Internet Explorer 6.x, Safari, or Firefox. Writeboard doesn't ...
 
 
 
<ul><li>Create basic documents  from scratch  or start  from a template. </li></ul><ul><li>Upload your  existing files. </...
<ul><li>Choose who can  access  your documents. </li></ul><ul><li>Share  instantly. </li></ul><ul><li>Edit and present wit...
<ul><li>Edit and access  from anywhere. </li></ul><ul><li>Safely store  your work. </li></ul><ul><li>Easily save and  expo...
<ul><li>added benefits of  search  and  chat ;  </li></ul><ul><li>Users can also access the Google documents  offline  if ...
<ul><li>Need other tools for final formatting and presentation:   </li></ul><ul><li>MS Word,  </li></ul><ul><li>Adobe InDe...
Comments <ul><li>Place your cursor next to the area on which you would like to comment. Then, select  Insert> Comment , an...
Version History <ul><li>Go to  Tools > Revision History  and you will see the different versions available: click on any o...
<ul><li>Agree on  working mode :  </li></ul><ul><ul><li>Mark changes with colour </li></ul></ul><ul><ul><li>Strikethrough ...
 
<ul><li>Information repository </li></ul><ul><li>shared editing space </li></ul><ul><li>version history </li></ul><ul><li>...
<ul><li>quick and easy to create  </li></ul><ul><li>allow multiple users to add, remove and edit content in real time  </l...
Application of Wikis
Example http://www.kstoolkit.org/
Wikispaces http://collaborative-working.wikispaces.com/
<ul><li>Group 1: starter </li></ul><ul><li>Group 2: main course </li></ul><ul><li>Group 3: dessert </li></ul>Create a Menu...
. Reporting Out
. Let‘s compare
Comparison Google Docs Writeboard Wikispaces File Types Support   Text  Text  Text Software/Web-Based   Web-Based  Web-Bas...
How to get started
1. Connect with champions in your organization or team and to start creating a small but vibrant user group to generate an...
2. Define the purpose and clarify roles and expectations <ul><li>contribution, leadership and facilitation, </li></ul><ul>...
3. Determine accessibility <ul><li>Public (editable by all)  </li></ul><ul><li>private (editable only by a selected group)...
4. Get the tagging right <ul><li>Attribute keywords/cateories </li></ul><ul><li>primary mechanism by which users will be a...
5. Contribute regularly and from your personal perspective <ul><li>Take 5 minutes every day and think about information or...
6. Listen' to and participate in related sites <ul><li>Wikis: join and contribute to open wiki spaces of interest (e.g. KS...
Conclusion & Recommendations <ul><li>share work in progress  </li></ul><ul><li>encourage regular feedback </li></ul><ul><l...
Resources <ul><li>Simone Staiger-Rivas, Peter Shelton, Petr Kosina and Nancy White: “ Working in virtual environments: Thr...
Google docs “In Plain English”:  http://www.youtube.com/watch?v=eRqUE6IHTEA   Wikis “In Plain English”:  http://www.youtub...
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  • Brown bag lunch on collaborative working online

    1. 1. Collaborative Working (online) Organized by Room 2309 Brown Bag Luncheon Series http://simplexlive.com/images/consultingimage.jpg
    2. 5. Advantages <ul><li>Write without fear of losing or overwriting a good idea </li></ul><ul><li>Compare different versions of a document </li></ul><ul><li>Collaborate with colleagues on copy, proposals, memos, etc. </li></ul><ul><li>Subscribe to documents via RSS and be notified of changes </li></ul>http://www.flickr.com/photos/55144561@N00/320839687/sizes/m/in/photostream/
    3. 6. <ul><li>No rich text </li></ul><ul><li>Writeboard requires Internet Explorer 6.x, Safari, or Firefox. Writeboard doesn't work with Internet Explorer 5.x . </li></ul><ul><li>You can’t upload word documents </li></ul>Disadvantages http://www.flickr.com/photos/ikmick/4166500691/sizes/m/in/photostream/
    4. 10. <ul><li>Create basic documents from scratch or start from a template. </li></ul><ul><li>Upload your existing files. </li></ul><ul><li>Familiar desktop feel makes editing a breeze. </li></ul>Advantages http://www.flickr.com/photos/free-stock/4811108310/sizes/m/in/photostream/
    5. 11. <ul><li>Choose who can access your documents. </li></ul><ul><li>Share instantly. </li></ul><ul><li>Edit and present with others in real time. </li></ul>Advantages http://www.flickr.com/photos/downingstreet/4266474290/sizes/m/in/photostream/
    6. 12. <ul><li>Edit and access from anywhere. </li></ul><ul><li>Safely store your work. </li></ul><ul><li>Easily save and export copies. </li></ul><ul><li>Organize your documents i n one online location </li></ul>Advantages http://www.flickr.com/photos/scoobay/3903388610/sizes/m/in/photostream/
    7. 13. <ul><li>added benefits of search and chat ; </li></ul><ul><li>Users can also access the Google documents offline if they install Google Gears and synchronize them </li></ul><ul><li>Version history: you can have up to 10 people editing at the same time and you can see their names at the bottom of the page. </li></ul>Advantages http://www.flickr.com/photos/onkel_wart/4538463590/sizes/m/in/photostream/
    8. 14. <ul><li>Need other tools for final formatting and presentation: </li></ul><ul><li>MS Word, </li></ul><ul><li>Adobe InDesign </li></ul><ul><li>.... </li></ul>Disadvantages http://www.flickr.com/photos/jamesjordan/3341389958/sizes/m/in/photostream/
    9. 15. Comments <ul><li>Place your cursor next to the area on which you would like to comment. Then, select Insert> Comment , and a highlighted line will appear. </li></ul>You can have as many comments as you like. You can also discard comments, add to them, and change their color by right-clicking on them. http://ictkm.cgiar.org/2009/07/03/useful-tips-for-collaborative-writing-with-google-docs-and-google-sites/
    10. 16. Version History <ul><li>Go to Tools > Revision History and you will see the different versions available: click on any one version to display it. You can revert to the one you’re viewing by clicking on Revert to this version </li></ul>http://ictkm.cgiar.org/2009/07/03/useful-tips-for-collaborative-writing-with-google-docs-and-google-sites/
    11. 17. <ul><li>Agree on working mode : </li></ul><ul><ul><li>Mark changes with colour </li></ul></ul><ul><ul><li>Strikethrough vs. Deleting </li></ul></ul><ul><li>identify a moderator who is in charge of capturing the edits/comments and finalizing the document. </li></ul>Practical Tips http://www.flickr.com/photos/43945540@N08/4075683508/sizes/m/in/photostream/
    12. 19. <ul><li>Information repository </li></ul><ul><li>shared editing space </li></ul><ul><li>version history </li></ul><ul><li>All you need is a Web browser </li></ul><ul><li>No special software or third party webmaster is needed to post content </li></ul>Advantages http://www.flickr.com/photos/azkuefundazioa/4621196990/sizes/m/in/photostream/
    13. 20. <ul><li>quick and easy to create </li></ul><ul><li>allow multiple users to add, remove and edit content in real time </li></ul><ul><li> ideal for collaborative writing or information collection purposes </li></ul><ul><li>public vs private (password protected) </li></ul><ul><li>page revision histories </li></ul><ul><li>decrease email traffic </li></ul>Advantages http://www.flickr.com/photos/martin_heigan/4544138976/sizes/m/in/photostream/
    14. 21. Application of Wikis
    15. 22. Example http://www.kstoolkit.org/
    16. 23. Wikispaces http://collaborative-working.wikispaces.com/
    17. 24. <ul><li>Group 1: starter </li></ul><ul><li>Group 2: main course </li></ul><ul><li>Group 3: dessert </li></ul>Create a Menu! If you have time left start a discussion on chocolate on the wiki! <ul><li>Try to use </li></ul><ul><li>links, </li></ul><ul><li>photos (external image, resize it, link it) </li></ul><ul><li>text (size, bold, colour, align...) </li></ul>http://www.flickr.com/photos/ripizzo/2310929170/sizes/m/in/photostream/
    18. 25. . Reporting Out
    19. 26. . Let‘s compare
    20. 27. Comparison Google Docs Writeboard Wikispaces File Types Support Text Text Text Software/Web-Based Web-Based Web-Based Web-Based Browser Any Explorer 6.x, Safari, or Firefox. Any Public/Private Public/Private Private Public/Private Text Chat No No No Revisions Yes Yes Yes Max Editors 50 Unlimited Unlimited Email Updates Yes Yes Yes RSS Yes Yes Yes Real Time Yes No Yes Spell Check Yes Yes Yes Export/File Formats DOC and XLS TXT /HTML TXT Import Files Only Doc No TXT, RTF Price Free Free depends
    21. 28. How to get started
    22. 29. 1. Connect with champions in your organization or team and to start creating a small but vibrant user group to generate and foster web practices.
    23. 30. 2. Define the purpose and clarify roles and expectations <ul><li>contribution, leadership and facilitation, </li></ul><ul><li>Short introduction/training session </li></ul>
    24. 31. 3. Determine accessibility <ul><li>Public (editable by all) </li></ul><ul><li>private (editable only by a selected group) </li></ul><ul><li>closed (viewable and editable only by a selected group) </li></ul><ul><li>Bandwith? </li></ul>
    25. 32. 4. Get the tagging right <ul><li>Attribute keywords/cateories </li></ul><ul><li>primary mechanism by which users will be able to browse information in the future </li></ul><ul><li>agree on a single tag or set of tags </li></ul><ul><li>sidebar </li></ul>
    26. 33. 5. Contribute regularly and from your personal perspective <ul><li>Take 5 minutes every day and think about information or insights that are worth sharing. </li></ul><ul><li>Add personal comments to bookmark </li></ul>
    27. 34. 6. Listen' to and participate in related sites <ul><li>Wikis: join and contribute to open wiki spaces of interest (e.g. KS toolkit) </li></ul>
    28. 35. Conclusion & Recommendations <ul><li>share work in progress </li></ul><ul><li>encourage regular feedback </li></ul><ul><li>improve the use and re-use of information, </li></ul><ul><li>create and facilitate online communities </li></ul><ul><li>enhance engagement, involvement and ultimately the impact of our work </li></ul><ul><li>empowerment of staff, increased transparency and internal capacities </li></ul><ul><li> organizational development + change </li></ul>
    29. 36. Resources <ul><li>Simone Staiger-Rivas, Peter Shelton, Petr Kosina and Nancy White: “ Working in virtual environments: Three practical collaborative web tools“, ILAC Brief 23 </li></ul><ul><li>http://www.cgiar-ilac.org/files/ILAC_Brief23_Virtual_Environments.pdf </li></ul><ul><li>Tapscott, D. and Williams, A.D. 2008. Wikinomics: How Mass Collaboration Changes Everything. New York: Penguin. </li></ul><ul><li>Wikis: http://www.kstoolkit.org/Wikis </li></ul><ul><li>Social bookmarking: http://www.kstoolkit.org/Tagging+-+Social+Bookmarking </li></ul><ul><li>http://www.techlearning.com/article/14296 </li></ul>
    30. 37. Google docs “In Plain English”: http://www.youtube.com/watch?v=eRqUE6IHTEA Wikis “In Plain English”: http://www.youtube.com/watch?v=-dnL00TdmLY Basecamp: http://basecamphq.com/ Anna Maron: A stealth transformation: introducing wikis to the UN http://journal.km4dev.org/index.php/km4dj/article/viewFile/99/159   Example: UNDP Water Wiki http://waterwiki.net/index.php/Welcome   http://crabgrass.riseup.net/ Resources

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