Only 13% have no plan for Microsoft Office alternatives Complementary 57% alongside MS Office Specific segments 49% business need Replacement to reduce 25% cost in some segments For employees 16% never have MS Office No plan for 13% Office alternatives Other 3% Base: 115 global IT decision-makers Source: Q1 2010 Global Desktop Innovation Online Survey Forrester Research, Inc.
Success Stories Corporate Users OpenOffice:MS Office EGAT 10,000 70% S&P PCL 1,200 95% NHA 2,000 60% SCB 18,000 80% TISCO 2,000 76% BTS 800 50% Benchachinda 2,000 60% Number of users with only OpenOffice Number of users with only OpenOffice 18,000 x 80% = 14,400 18,000 x 80% = 14,400 Total License Cost Saving Total License Cost Saving 14,400 x ฿11,000 = ฿158 Mil. 14,400 x ฿11,000 = ฿158 Mil.
How much will you save by moving to OpenOffice? There are 1,000 PCs in your company MS Office license cost ฿11,000 per PC Normally, youve to pay ฿11,000,000 to legalize all installations However, if you migrate 80% of all PCs to OpenOffice You can uninstall 800 installations of MS Office That is, youll save ฿8,800,000 by running this project!
Whats wrong with Microsoft Office? Best for Users Best for Users IT Pain Points IT Pain Points Perfect office suite Perfect office suite Adding more users – Adding more users – Tons of features Tons of features buy now or take risks buy now or take risks Everyone know how to use Everyone know how to use New releases – New releases – upgrade or out upgrade or out Business Pain Points Business Pain Points Cost about ฿11,000 // user Cost about ฿11,000 user Most users use few features Most users use few features Who control your IT investment? Who control your IT investment?
Why OpenOffice?The best MS Office replacement available today! User Features User Features User Benefits User Benefits Look & feel like Office 2003 Look & feel like Office 2003 Less retraining Less retraining ` 90% Office 2003 features 90% Office 2003 features Usable for 90% users Usable for 90% users Open & save MS formats Open & save MS formats No need to big bang No need to big bang IT Benefits IT Benefits Business Benefits Business Benefits Adding more users – Adding more users – Cost ฿0 // user Cost ฿0 user anytime for free anytime for free Save ฿11,000 // user Save ฿11,000 user New releases – New releases – multiply with the number of multiply with the number of you decide when to upgrade you decide when to upgrade your users your users
Open Source Software Benefits Use, copy, redistribute freely Use, copy, redistribute freely Huge IT cost saving Huge IT cost saving No risk of copyright infringement No risk of copyright infringement Source code available Source code available Freedom to give & share Freedom to give & share More transparent – no More transparent – no backdoor backdoor More secured – less More secured – less vulnerability vulnerability Store & exchange your data Store & exchange your data Less dependence on the Less dependence on the using open standards using open standards software developer software developer Easy to exit = No vendor lock-in Easy to exit = No vendor lock-in No corporate Alzheimer No corporate Alzheimer You plan your IT investment You plan your IT investment
Avoid the Two ExtremesOpen Sourceis notusable Migration to - No Go Easy Go + Open Source & Fail is very easyImpossibleto overcomeresistance
Migration Complexity FactorsWhy migrations are complex? Software Intrinsic Factors Software Intrinsic Factors Usage Pattern Factors Usage Pattern Factors11 ease of use ease of use 1 how much is it used – rarely, 1 how much is it used – rarely,22 look & feel similarity look & feel similarity often, all the time often, all the time33 accuracy of data conversion accuracy of data conversion 2 how many users depend on it 2 how many users depend on it in day-to-day workflow in day-to-day workflow 3 how many line-of-business 3 how many line-of-business apps depend on it apps depend on it × multiply the above with Number of Users in Your Organization Number of Users in Your Organization
The middle path to success migrations ✔ Go with - No Go Good Plan Easy Go + & Fail Open source migration is an “organizational change” not just Software
Desktop Migration Roadmap Pure OpenOffice OpenOffice Open Source MS Office MS Office LinuxLicense Cost Saving Linux Windows Mixed Windows Environment ux n Lin atio M i gr Vendor Lock-in f ice on Of rati g Mi Open Source Desktop Adoption
Stages and Maturity of Open Source Desktop Adoption Mixed Pure Stage Vendor Lock-in Environment Open Source Product Applications Best Fit Open Source Dependent Office Suite 100% MS Office Mostly OpenOffice Mostly OpenOffice OS 100% Windows 100% Windows Mostly Linux Legalized licenses Take back control IT Strategy Go with the flow and save cost of your IT Open Source Desktop Adoption
Challenges in OpenOffice Migration 1. Document conversion 1. Document conversion 2. OpenOffice limitations 2. OpenOffice limitations minor, fixable format error minor, fixable format error Small look & feel difference Small look & feel difference document VBA macro and document VBA macro and Known missing features Known missing features Access apps not convertible Access apps not convertible Need more RAM for large file Need more RAM for large file 3. Enterprise applications 3. Enterprise applications Some apps assume MS Office always available on client PCs Some apps assume MS Office always available on client PCs Fixable for custom and internal apps Fixable for custom and internal apps 4. Change mangement 4. Change mangement People hate unnecessary changes, because of inconvenience People hate unnecessary changes, because of inconvenience Belief that resistance can stop the project increase resistance Belief that resistance can stop the project increase resistance The latest change will be blamed for all troubles afterward The latest change will be blamed for all troubles afterward
Osdev 7 Steps Migration Standardize standard policy standard policy (CEO signed) (CEO signed) Standardize Application Assessment Assessment application compatibility application compatibility Announce database database Deploy User Assessment Training user issue user issue database database Cutover Announce Support
Critical Success Factors Good change management Recognize this as an organizational change Enforce as organization policy signed by CEO Good planning Set workable goals, prefer quick wins Migrate the right people, the right time Continuous communication Tell why, how and when to everyone Tell the truth, all limitations and inconveniences Provide enough support Train all users, provide quick tech support Software installation control Users must not be able to install software
Your Choices Huge cost saving Cancel Sustainable Do It Yourself Go with OsdevAngry Users Go Happy Users Open Source
Top Questions Can we use OpenOffice? Banks use IT extensively and wont take risk. If the two banks can use OpenOffice, you can do it too. Can we migrate to OpenOffice? If a 18,000-users bank can migrate to OpenOffice, you can do it too. Were willing to pay for the licenses. Why bother? Banks have the largest IT budget but the two banks save it for better projects. Why do you pay more? OpenOffice is free, why do we need a migration consultant? An OpenOffice migration project is an organization change. It is a complex process and may not always success. Why take risks? Guarantee your migration project success with our 6 years experience. See why 10% of public companies in SET50 go OpenOffice with us.
Conclusion OpenOffice migration leads to substantial cost saving It is possible if you recognize that it is an “organizational change” We did it several times TISCO FG, Bechachinda group, BTS