05 conference standing orders


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05 conference standing orders

  1. 1. UNI Apro MEI Founding Conference – Conference Standing Orders UNIAproMEIFoundingConference Bangkok,28-30August2013 CONFERENCE STANDING ORDERS CONTENTS PAGE Article 1: Preamble Article 2: General Article 3: Duties of the President Article 4: Conference Committees Article 5: Credentials Committee Article 6: Resolutions Committee Article 7: Voting Procedures Article 8: Motions and Amendments Article 9: Right to Address the Conference and Speaking Time Article 10: Alteration of Standing Orders
  2. 2. UNI Apro MEI Founding Conference – Conference Standing Orders 2/5 ConferenceStandingOrder UNIAproMEIFoundingConference,28–30August2013 Article 1: Preamble 1. These Standing Orders are intended to promote the smooth running of the Conference business within the confines of the UNI Apro Statutes, which shall be binding in the case of any conflict. They shall become operative following their approval by the Conference by a simple majority. Article 2: General 1. The UNI Apro Executive Committee shall act as the Standing Orders Committee of the Conference. The responsibilities of the Standing Orders Committee shall be to propose Standing Orders for adoption at the first working session of the Conference; to arrange the programme of the Conference; to fix the time and, subject to the provisions of Article 6.4 of the Statutes, the agenda of the Conference and to report to the Conference on any other question requiring a decision for the proper conduct of its business. 2. The official language of the Conference shall be English and Japanese. However, delegates not having a sufficient command of the official languages shall be entitled to speak in another language, but they must provide their own interpreter in case the Regional Secretariat cannot cope with the interpretation. 3. The President, Deputy President, Vice Presidents and Secretary of the Conference shall be the President, Deputy President, Vice Presidents and Regional Secretary of UNI Apro. Article 3: Duties of the President 1. The President shall declare the opening and close of the sittings. Before proceeding to the agenda, he/she shall bring before Conference any communication, which may concern it. 2. He/she shall direct the debates, maintain order, ensure the observance of Standing Orders by such means as circumstances may demand, accord or withdrew the right to address Conference, put questions to the vote and announce the result of the vote. 3. The President shall not take part in the debates. 4. In the absence of the President during a sitting or any part thereof, the Deputy President or one of the Vice Presidents shall preside. 5. The Deputy President or Vice President acting as President shall have the same rights and duties as the President. Article 4: Conference Committees 1. At its first working session, the Conference shall elect a Credentials Committee consisting of six members, and a Resolutions Committee the membership of which shall not exceed fifteen. The Regional Secretary shall appoint the Secretary for each committee. The sessions of both Committees shall be private.
  3. 3. UNI Apro MEI Founding Conference – Conference Standing Orders 3/5 ConferenceStandingOrder UNIAproMEIFoundingConference,28–30August2013 Article 5: Credentials Committee 1. The Credentials Committee shall examine the credentials of all delegates to the Conference and any objection thereto and shall submit a report to Conference. 2. There shall be no substantive vote until the report of the Credentials Committee has been approved by the Conference. No delegate whose credentials are under question by the Credentials Committee shall participate in the vote on the Credentials Committee’s report. 3. The decisions of Conference in regard to delegates’ credentials shall be final. Article 6: Resolutions Committee 1. The Resolutions Committee shall be responsible for examining motions and amendments submitted by affiliated organisations in accordance with Articles 6.5 to 6.9 of the Statutes, including any motions received which are considered by the Standing Orders Committee to be of an emergency nature. In so doing, the Committee shall where necessary combine, redraft and/or delete all or part of motions and amendments. 2. The Resolutions Committee shall not introduce any new subject matter, which was not originally present. The Resolutions Committee shall take account in its deliberations of any advice that the Standing Orders Committee may give concerning the various motions and amendments. 3. At an appropriate stage during the Conference, the Resolutions Committee shall submit a report setting out clearly the Committee’s recommendations in respect of each motion or amendment, which has been submitted. As far, as may be feasible, it shall also give a brief indication of the reasons for each decision, and whether it was reached unanimously or by a majority vote. The Resolutions Committee may also recommend remittance of any motion or amendment by Conference to the Regional Executive Committee. 4. The report shall be structured in separate sections, each of which groups together motions and amendments relating to a particular subject. It shall be open to any delegate to put questions to the Resolutions Committee concerning the report or to move the reference back of one or more sections. If reference back is moved and carried by Conference, the remaining sections of the report shall stand. 5. Debate on a motion to refer back one or more sections of the Resolutions Committee’s report shall be confined to a brief statement of not more than two minutes by the mover, followed by a reply of similar length by the Chairperson of the Resolutions Committee. On any section or sections of the report being referred back, the Committee shall meet as soon as is practicable to consider the matter and shall then present a further report to the Conference. Article 7: Voting Procedures 1. Only delegates shall have the right to vote. Voting shall normally be by show of cards. Every delegate shall have one vote; however, affiliates represented by fewer delegates then they are entitled to send shall, nevertheless, be entitled to exercise their full voting strength.
  4. 4. UNI Apro MEI Founding Conference – Conference Standing Orders 4/5 ConferenceStandingOrder UNIAproMEIFoundingConference,28–30August2013 2. At the request of two or more delegates or, if the Standing Orders Committee so proposes, a secret ballot shall be taken. If the delegates of at least three organisations unanimously request it or the Standing Orders Committee so proposes, a vote shall be taken by roll call of the affiliated organisations. 3. Voting shall be by a simple majority except on amendments to the Statutes, suspension of Standing Orders, or challenges to the President’s rulings, which shall be by a two-thirds majority of those present and voting. For simple majority voting, in the case of equal votes a proposition shall be deemed to be lost. Article 8: Motions and Amendment 1. Except as provided for in paragraph 5 of this Article, no motion, amendment or other substantive propositions shall be put before the Conference unless it has been submitted in accordance with the time limits set out in the Statutes. 2. The following procedural motions may be moved verbally and without notice. They may be moved at any time except after the President has called a speaker and before the speaker has terminated his speech: a) A motion to refer the matter back. b) A motion to postpone consideration of the question. c) A motion to adjourn the sitting. d) A motion to adjourn the debate on a particular question. e) A motion that the Conference proceed to the next item of the agenda. f) A motion to close the list of speakers. g) A motion for the closure of the discussion. h) A motion to challenge the ruling of the President. 3. A motion on procedure shall be put immediately to the vote. The President may allow one delegate to speak in favour of it and one against it. 4. A point of order other than on a procedural motion shall be taken immediately. The President shall then give a ruling on the point of order, which shall be binding unless challenged by a two-thirds majority of those present and voting. 5. Emergency motions on subjects not included in the motions and amendments originally submitted to Conference shall only be discussed with the permission of the Standing Orders Committee. Article 9: Right to Address the Conference and Speaking Time 1. Guests will only be allowed to address the Conference at the request or with the permission of the President. 2. Applications to speak shall be handed to the President in writing except on a point of order or a procedural motion. The President shall normally call upon the speakers in the order in which the applications have been handed in. A delegate may not speak more than once on a question without the permission of the Conference. 3. Speaking time except for rapporteurs shall be limited to 5 minutes. Time limits for rapporteurs shall be at the discretion of the President. The President with the approval of Conference may propose shorter time limits than 5 minutes.
  5. 5. UNI Apro MEI Founding Conference – Conference Standing Orders 5/5 ConferenceStandingOrder UNIAproMEIFoundingConference,28–30August2013 Article 10: Alteration of Standing Orders 1. These Standing Orders may be altered only by means of a motion submitted in accordance with the provisions of Article 6.4 to 6.9 of the Statutes.