Prium Vienna 2008 Tempus 30 05 08


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Prium Vienna 2008 Tempus 30 05 08

  1. 1. University of Vienna Rectorate – Office of the Rectorate May 30, 2008 Claudia Kögler University of Vienna, Office of the Rectorate
  2. 2. Facts and Figures – The University of Vienna as a location for research <ul><li>Founded in 1365 </li></ul><ul><li>15 faculties and three centres </li></ul><ul><li>8 Service Units and 4 Staff Units </li></ul><ul><li>6,200 academics, 980 of them on third party-funded projects </li></ul><ul><li>1,900 administrative staff </li></ul><ul><li>72,000 students </li></ul><ul><li>annual budget: almost 450.000.000 € </li></ul><ul><li>More than 57 locations </li></ul>
  3. 3. Internal Organization: Organization Chart
  4. 4. The Rector's Office supports the Rector and Vice Rectors <ul><li>in the preparation of strategic decisions to be made in cooperation with other university bodies: </li></ul><ul><ul><li>the University Board </li></ul></ul><ul><ul><li>the Senate </li></ul></ul><ul><ul><li>the Deans </li></ul></ul><ul><ul><li>Degree Programme Directors </li></ul></ul><ul><ul><li>etc. </li></ul></ul><ul><li>in the preparation of the development of strategic measures </li></ul><ul><li>in the supervision of their implementation if required </li></ul><ul><li>in the controlling of the implementation of strategic decisions </li></ul>
  5. 5. <ul><li>These include in particular the preparation of the: </li></ul><ul><li>Development Plan </li></ul><ul><li>Performance Agreement </li></ul><ul><li>Target agreement with the respective faculties/centres and the service units (management by objectives) </li></ul><ul><li>Personnel structure plan </li></ul><ul><li>Reports (especially university board) </li></ul><ul><li>Meetings (agenda setting) </li></ul><ul><li>Organising the work and the decision making process within the </li></ul><ul><li>institution Rectorate. </li></ul>
  6. 6. The work of the Office of the Rectorate can be divided into three main parts <ul><li>Preparation of the interaction with the different institutions within the University </li></ul><ul><li>Preparation of the interaction with the different institutions outside the University (public and private institutions, other Universities) </li></ul><ul><li>Organising the work and the decision making process within the institution Rectorate </li></ul>
  7. 7. The Rectorate <ul><li>Georg Winckler – Rector </li></ul><ul><li>Heinz Engl – Vice Rector for Research and Career Development </li></ul><ul><li>Johann Jurenitsch – Vice Rector for Infrastructure/Resources and Library Affairs </li></ul><ul><li>Arthur Mettinger – Vice Rector for Educational Program Development and Internationalization </li></ul><ul><li>Christa Schnabl – Vice Rector for Student Affairs and Continuing Education </li></ul>
  8. 8. The Rector – Georg Winckler <ul><li>Strategic planning (organisation and development plans): with all other members of the Rectorate Team </li></ul><ul><li>Performance agreement with the Federal Government </li></ul><ul><li>Concluding annual target agreements with the faculties/centres and university offices (management by objectives) </li></ul><ul><li>Human Resources (including appointment of professors) </li></ul><ul><li>Financial affairs </li></ul><ul><li>Advancement of women </li></ul><ul><li>Speaker and chairman of the Rectorate Team, communication and Public Relations, </li></ul><ul><li>Coordination of the University's external representation </li></ul><ul><li>Proposal for the elections of Vice Rectors, conclusion of employment contracts with the Vice Rectors </li></ul>
  9. 9. Research and Career Development – Heinz Engl <ul><li>the Rector's 1st deputy </li></ul><ul><li>Research issues, research platforms (interfaculty research cooperation), promotion of research and mission-orientated research, third party funded projects (including the authorisations required), taking up of service inventions, licences </li></ul><ul><li>Establishing and implementing Graduate Schools, Initiative Colleges, doctoral programmes of the EU and the Austrian Science Fund </li></ul><ul><li>Advancement of young scientists (postdoctoral phase's aim of qualification) </li></ul><ul><li>Quality assurance in research, teaching, and administration, quality control also with regard to the academic career steps </li></ul><ul><li>Interacting with the faculty's Scientific Advisory Boards </li></ul>
  10. 10. Infrastructure/Resources and Library Affairs – Johann Jurenitsch <ul><li>Development of the infrastructure, strategic planning and management especially in the fields of IT infrastructure and library services </li></ul><ul><li>Location and spatial planning on the basis of room use concepts; Occupational Health and Safety (medical care, safety-related field) </li></ul><ul><li>Investing in the research infrastructure (planning of large appliances) in agreement with Vice Rector Engl </li></ul><ul><li>Further development of the management information systems and ensuring a coordinated reporting system within the entire university </li></ul>
  11. 11. Educational Program Development and Internationalization – Arthur Mettinger <ul><li>Development of the range of studies and curricula (in accordance with the Senate) </li></ul><ul><li>Development and coordination of didactics and the utilisation of new media in the area of education (Centre for Teaching and Learning) </li></ul><ul><li>Cooperation with the University Teacher Training Colleges ( Pädagogische Hochschulen ) regarding teacher accreditation programmes, especially methodological training (national and university methodology centres – “Austrian Educational Competence Centres” ) </li></ul><ul><li>Internationalization </li></ul><ul><ul><li>Increasing the international standing of the University of Vienna, especially in Central Europe </li></ul></ul><ul><ul><li>Increasing the mobility of students and lecturers, e.g. by granting mobility scholarships and entering into international agreements of cooperation </li></ul></ul><ul><ul><li>Implementation of international (joint) degree programs </li></ul></ul>
  12. 12. Student Affairs and Continuing Education – Christa Schnabl <ul><li>Admission of students and any admission-related issues, especially the regulation of supplementary exams, tuition fee matters, leaves, etc. </li></ul><ul><li>Developing and coordinating measures to improve the services available for potential students, students and graduates </li></ul><ul><li>Strategic development and measures of Continuing Education on university level, reflecting the principle of Lifelong Learning </li></ul><ul><li>Organisation and coordination of courses with the functional bodies concerned; planning of the teaching funds and budget; supervision of the degree programme directors </li></ul>
  13. 13. The Team <ul><li>6 staff members with following thematic focus: </li></ul><ul><li>head of the office, development of the international higher education area, strategic planning (special focus: human resources and budget), strategic cooperation, knowledge transfer </li></ul><ul><li>spokeswoman, deputy head of the Rector’s Office, internal and outward communication </li></ul><ul><li>support for the organization and development planning process (special focus: research priorities of faculties, dedication of professorial chairs), application of strategic control instruments (Wissensbilanz, key data) </li></ul><ul><li>benchmarking in the university sector, international science development (special focus: research area), university infrastructure </li></ul><ul><li>support for the strategic development of the study area (in particular PhD), studies organization and student service area </li></ul><ul><li>curricular development, interface schools and universities, innovations in Science and Society, blended learning, didactics </li></ul><ul><li>5 administrative staff members: taking care of the administrative </li></ul><ul><li>affairs (schedules, correspondence, organisation of meetings, etc.) </li></ul>
  14. 14. Decision making process within the Rectorate <ul><li>On the basis of the “Rules of Procedure” </li></ul><ul><li>Meeting of the Rectorate every week </li></ul><ul><li>Written agenda including prepared documents (fixed one day before the meeting) </li></ul><ul><li>Separated in decision and discussion points </li></ul><ul><li>Minutes </li></ul>