Preliminary information to participants on the Rio +20 Conference


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Preliminary information to participants on the Rio +20 Conference

  1. 1. UNITED NATIONSCONFERENCE ON SUSTAINABLE DEVELOPMENTRio de Janeiro, Brazil20 – 22 June 2012PRELIMINARY INFORMATION FOR PARTICIPANTS** As of 1 March 2012. Information contained is subject to the final rules of procedure of the Conference. 1
  2. 2. Dates and venue of the Conference Opening of the Conference and seating arrangements1. The United Nations Conference on Sustainable 5. The formal opening plenary meeting of the UnitedDevelopment (or Rio +20) will be held from 20 to 22 June Nations Conference on Sustainable Development will beat the Riocentro Convention Center, Rio de Janeiro, Brazil. held at 10 a.m. on Wednesday, 20 June, in the Plenary2. The address of the Riocentro Convention Center is as Hall in Pavilion 5 of the Convention Center to consider allfollows: procedural and organizational matters, including the adoption of the rules of procedure and of the agenda, the Avenida Salvador Allende 6555 election of the President of the Conference, the election of Barra da Tijuca officers, the establishment of a Main Committee, the Rio de Janeiro appointment of the members of the Credentials Committee Brazil and arrangements for the preparation of the report of the3. The Convention Center is situated in Barra da Tijuca, Conference and other matters. The plenary meeting willRio de Janeiro, approximately 50 minutes by freeway from also hear statements from the President of the Economicthe center of Rio de Janeiro and a 40-minute drive from and Social Council and the nine major groups. TheRio de Janeiro International Airport. ceremonial opening of the Conference will be held at 3 p.m. on Wednesday, 20 June, in the Plenary Hall, and will4. The Conference will be preceded by the third session of hear statements by the President of the Conference, thethe Preparatory Committee meeting, to be held from 13 to President of the General Assembly, the Secretary-General15 June 2012, also at the Riocentro Convention Center. of the United Nations and the Secretary-General of theThe proposed programme of work for the Third Conference.Preparatory Committee meeting is available on the Rio+20 web site at* 6. At the opening of the Conference and at subsequent plenary meetings, each government delegation will be assigned six seats: three at table and three behind. Specifically identified seating will be available for other participants in the Conference. 7. At meetings of the subsidiary bodies of the Conference, each government delegation will have two seats, one at the table and one behind. 8. Delegations will be seated in English alphabetical order.* The Government of Brazil has proposed “four thematic days” to be held from 16 to 19 June 2012 to address the followingeight topics: Poverty eradication, food and nutritional security; Energy; Water; Economics of sustainable development,including sustainable patterns of consumption and production; Innovation for sustainable development; Sustainable cities;Decent work for all and migration; and Oceans. The Government of Brazil will shortly provide further information. 2
  3. 3. Agenda and programme of meetings9. A provisional agenda, organization of work and rules of 15. The four round table sessions will each have two Co-procedure will be issued. Chairs and a Rapporteur to be appointed by the President of the Conference from among the Heads of State or10. Morning plenary meetings are scheduled to take place Government and ministers attending the Conference, infrom 10 a.m. to 1 p.m. and afternoon plenary meetings accordance with the principle of equitable geographicalfrom 3 p.m. to 6 p.m. Evening sessions, if required, will distribution. The round tables will have 70 seats each: upgenerally begin at 6 p.m. to 50 for Government delegations and at least 20 for other11. The programme of meetings will be made available in participants, including representatives of observers,the daily Journal of the United Nations, giving details on entities of the United Nations system and other accrediteddaily activities and information such as titles, times and intergovernmental organizations and major groups.locations of meetings, agenda items to be considered and Member States and other participants are encouraged torelevant documentation. be represented at the round tables at the highest possible level.12. The list of speakers for the plenary meetings will beestablished by the drawing of lots. Statements will be 16. Participants will be invited by the Secretariat tolimited to five minutes. Detailed arrangements on the list inscribe in order to participate in one of the round tablesof speakers will be communicated by the Secretariat later. in advance of the Conference. The opening of the inscription for participation in the round tables will be13. In addition to the discussions in the plenary and in announced in the Journal of the United Nations.any subsidiary bodies that may be established, theConference will feature four consecutive high-level round 17. Any given State, observer, entity of the United Nationstables, parallel meetings including a partnership forum system or other accredited intergovernmental organizationand learning centres, as well as special events. or representative of a major group may participate in only one of the round tables. Each participant may be14. The four high-level round tables will have a common accompanied by one adviser.theme “Looking at the way forward in implementing theexpected outcomes of the Conference” and they will beheld in parallel with the plenary meetings, as follows:Wednesday, 20 June 2012, from 4:30 p.m. to 7:30 p.m.Thursday, 21 June 2012, from 10 a.m. to 1 p.m. andfrom 3 to 6 p.m.Friday, 22 June 2012, from 10 a.m. to 1 p.m. 3
  4. 4. Interpretation Documentation18. The six official languages of the Conference are 21. The Conference will be served PaperSmart through theArabic, Chinese, English, French, Russian and Spanish. ISPS portal ( The official documentation ofStatements made in the plenary, the meetings of the the conference will be issued digitally at the conferencesubsidiary bodies of the Conference, and the four high- site in Arabic, Chinese, English, French, Russian andlevel round tables will be interpreted in the official Spanish.languages. English and French interpretation will beprovided for press conferences. The extension of meetings Circulation of written statementsbeyond their normal duration, or the provision ofinterpretation services to regional and other major groups 22. Delegations and participants on the list of speakersof Member States and bilateral meetings will be arranged who wish to circulate their statements in the Plenary Hallaccording to the availability of interpretation services. are requested to provide an electronic copy of their statements by emailing them to for uploading19. Statements made in any of the six official languages on the ISPS portal as soon as available and at least twowill be interpreted into the other official languages. Any hours in advance of their designated speaking slot.representative may make a statement in a language otherthan the official languages. In such cases, the delegationshould provide either an interpretation or a written text of Distribution of official documentsthe statement in one of the official languages. Theinterpretation or written text will be considered by the 23. To conduct the meeting PaperSmart, all informationSecretariat to represent the official text of the statement related to the meeting will be delivered through theand will be used by United Nations interpreters as the Integrated Sustainable PaperSmart Services (ISPS)basis for interpretation into the other official languages. system. The Journal and the programme of meetings and20. There will be sign language interpretation in English in events, official documents, statements and press releasesthe Plenary. The Plenary and the four round table sessions will be made available to view and download through thewill also have real-time captioning in English, French and ISPS portal at In addition to the documentsPortuguese. provided on this portal, services will be provided to facilitate the transfer of documents to mobile devices of delegations and participants and to provide print-on- demand services when needed during the meeting. To avail of ePublish-on-demand services, delegations and partcipants attending the meeting are encouraged to carry their laptops or mobile devices including eReaders. 4
  5. 5. Requests for meetings24. The meeting will be serviced through the ISPS satellitedesks located in different areas in the pavilions and also 26. Subject to the availability of space and services, everyinside some conference rooms. Participants will also be effort will be made to accommodate meetings of regionalable to request documents in advance in Braille by sending and other major groupings of Member States, as well asa specific request to For any further informal meetings and bilateral meetings.information, please contact the ISPS secretariat Bilateral meetingsReceipt and circulation of other documents 27. For bilateral meetings among Member States at the25. Other documents that United Nations funds, agencies Head of State or Government or ministerial level, fourteenand programmes, Governments, NGOs and other major rooms, each with a capacity to hold a maximum ofgroups or other accredited organizations may wish to six participants, will be available in Pavillion 5 of themake available to participants in the Conference should be RioCentro Convention Center. A system for booking spaceforwarded to the Secretariat for review. Members of for bilateral meetings through the electronic eMeetsUnited Nations funds, agencies and programmes should system will be established and details will be posted asforward an electronic copy of such documents to Federica soon as available.Pietracci, UN system focal point, at e-mail( Members of NGOs and major groupsand other accredited organizations should forwardelectronic copies of such documents to Chantal lineCarpentier, major groups liaison officer, at e-mail( Any material not cleared by theabove officials will be considered unauthorized and will beremoved. Further details on circulation will be posted assoon as available. 5
  6. 6. Participation in the Conference (g) Non-governmental organizations and other major28. The following participants may attend or be groups that were accredited to the World Summit onrepresented at the Conference: Sustainable Development;(a) Representatives of States Members of the United (h) Non-governmental organizations and other majorNations; groups approved by the General Assembly to attend the(b) The Holy See, in its capacity as Observer State, ConferencePalestine, in its capacity as observer, and the EuropeanUnion, in its capacity as observer;(c) Representatives of intergovernmental organizationsand other entities that have received a standing invitationfrom the General Assembly to participate in the sessionsand the work of all international conferences convenedunder its auspices in the capacity of observers inaccordance with the rules of procedure of the Conference;(d) Other relevant intergovernmental organizations thatwere accredited to the World Summit on SustainableDevelopment and to the Commission on SustainableDevelopment, as well as relevant organizations of theUnited Nations system;(e) Representatives of other intergovernmentalorganizations approved by the General Assembly to attendthe Conference;(f) Non-governmental organizations and other majorgroups that are currently in consultative status with theEconomic and Social Council as non-governmentalorganizations, including those on the roster through thelist of the Commission on Sustainable Development; 6
  7. 7. Access and accreditation of delegates Submission of accreditation requests29. Access to the conference site and conference roomswill be granted upon presentation of a valid United Nationsconference pass issued by the United Nations. Delegates 31. All accreditation requests should be submitted to theholding a conference pass are subject to screening at the Protocol and Liaison Service in New York at Room NL-2058main entrance of the Riocentro Convention Center. Heads or by fax 1 212 963 1921. A copy should also be sent toof State or Government, Vice-Presidents and Crown the Brazilian Ministry of External Relations atPrinces as well as their spouses, will be exempt from To obtain a conference pass, the accreditation 32. All photographs should be sent via email toprocedure specified herein must be fully respected. This email account will accept photographs only. Each email can contain multiple30. The issuance of conference passes and VIP passes will attachments. Each attachment should consist of onebe carried out on the basis of the following requirements: photograph (in .jpg format) labelled with the full name of(a) an official communication to the United Nations the participant. Protocol and Liaison Service providing an authorized 33. For easy tracking of photographs sent via email, list of members of a delegation (with names and please put in the subject line ONLY the name of the functional titles) who are in need of a Conference country, entity or organization making the request. pass; 34. Requests for accreditation of security details of the(b) individual accreditation forms SG.6-Rio/2012 for all VIP group and media personnel must not be sent to the delegates, including members of the VIP group; [The Protocol and Liaison Service. (Please refer to Security accreditation form (SG.6-Rio/2012) is available in the Responsibilities on paras. 78-91 of this note). United Nations Protocol and Liaison Service in New York, Room NL-2058, and also at 35. Permanent/observer missions and liaison offices are] strongly advised to make use of the pre-accreditation option in order to simplify the process and to avoid(c) passport-size colour photographs of all listed inconvenience to delegates. members of delegation, including cabinet ministers. All photographs must be recent or at least taken not 36. Missions are also advised that the United Nations more than six months prior to the Conference. If sent Protocol Accreditation Unit will not accredit by e-mail, all photographs must be in .jpg format. representatives of non-governmental organizations and Other formats will not be accepted. Photographs are civil society attending side events in the margin of the not required for Heads of State/Government, Vice- conference. For registration of these groups, please refer Presidents, Crown Princes and their spouses. Please to the information of Access and accreditation for non- refer to the specific requirements of photographs governmental organizations and other major groups on contained in the accreditation form (SG.6-Rio/2012) page 13 and 14 in the note. 7
  8. 8. Pre-accreditation (through 30 May 2012 in New York) 41. Permanent/observer missions and liaison offices are urged to advise and coordinate with their embassies and37. In order to expedite the accreditation process, consulates general in Brazil on the proper accreditationpermanent/observer missions and liaison offices are urged procedure in order to avoid dual accreditation andto submit their accreditation requests to the Protocol and confusion.Liaison Service in New York for all delegates who will On-site accreditation (starting 7 June through 17 Juneparticipate in the Conference. Pre-accreditation will be 2012 in Rio de Janeiro)accepted for processing at the Protocol and Liaison Servicein New York until 30 May 2012.38. From 4 June 2012 onwards, all accreditation requests 42. The on-site accreditation of delegates of Membermust be submitted to the United Nations Protocol States/Observers, intergovernmental organizations andAccreditation Unit in Rio de Janeiro at the Accreditation specialized agencies will be processed in Rio de JaneiroCentre located in Pavillion 1 of the Riocentro Convention starting from Thursday, 7 June 2012, by the ProtocolCenter or by fax (number will be provided when it Accreditation Unit at the Accreditation Centre located inbecomes available and will be posted at the Protocol Pavillion 1 of the Riocentro Convention Center. Missionswebsite Please follow the are reminded that the deadline for on-site accreditation isaccreditation requirements / procedures referred to in Sunday, 17 June 2012.para. 30 of this note. 43. Walk-in delegates will be required to present an39. After review and approval by the Protocol official communication containing an authorized list of theAccreditation Unit, conference passes will be issued by the delegation or a letter of credentials, together with a dulyUnited Nations Pass and ID Unit and made available for completed accreditation form (SG.6-Rio/2012). Uponpick-up at the Accreditation Centre located in Pavillion 1 of review and approval by the Protocol Accreditation Unit,the Riocentro Convention Center by representatives of the these delegates/observers may proceed with themissions or embassies/consulates general. Valid and authorized accreditation slips to the United Nations Passcurrent photo identification, e.g., United Nations grounds and ID Unit within the Accreditation Centre to have theirpass or embassy identification, is necessary for pick-up. photographs taken and conference passes processed and issued.40. In order to avoid unnecessary delays, delegates mustsubmit all three requirements. Failure to submit 44. Members of security details of the VIP groupphotographs and completed accreditation forms will result participating in the Conference will be accredited andin delegates having to line up to be photographed at the issued appropriate conference passes by the UnitedAccreditation Centre. Nations Security and Safety Service. 45. No separate accreditation is required for the III Preparatory Committee meeting (13-15 June). Delegates seeking accreditation to the Preparatory Committee meeting or the main conference (20-22 June) or both, once approved by the Protocol and Liaison Service, will be issued a conference pass covering the entire period from 13-22 June 2012 for access to the conference site. 8
  9. 9. Office hours for the Protocol Accreditation Unit in CredentialsRio de Janeiro 47. The credentials of representatives and the names of46. The Accreditation Centre located in Pavillion 1 of the alternate representatives and advisers shall be submittedRiocentro Convention Center will be open as follows: to the United Nations Under-Secretary-General for Economic and Social Affairs, who is the Secretary-General of the Conference, if possible not less than two weeks 7-10 June 9:00 am – 6:00 pm before the date fixed for the opening of the Conference. Any later change in the composition of delegations shall 11-12 June 9:00 am – 7:00 pm also be submitted to the Secretary-General of the 13 June 8:00 am – 7:00 pm Conference. All credentials should also be copied to the Protocol and Liaison Service in New York (fax: 1 212 963 14-17 June 9:00 am – 6:00 pm 1921) before 30 May 2012 and to the Protocol 18-19 June 8:00 am – 8:00 pm Accreditation Unit in Rio de Janeiro (fax number to be provided later) from 4 June 2012. The credentials shall be 20 June 8:00 am – 7:00 pm issued by the Head of State or Government or by the 21 June 8:00 am – 6:00 pm Minister for Foreign Affairs, or in the case of the European Union, by the President of the European Council or the 22 June 9:00 am – 3:00 pm President of the European Commission. List of participants 48. The United Nations Protocol Office in Rio de Janeiro will publish a list of participants to the Conference. Permanent/observer missions, intergovernmental organizations and specialized agencies are requested to submit a comprehensive list of their respective delegations to the Conference, with functional titles and designations of all the delegates, to the Protocol and Liaison Service in New York (fax: 1 212 963 1921) before 30 May 2012 and to the Protocol Accreditation Unit in Rio de Janeiro (fax number to provided later) from 4 June 2012. If a comprehensive list is not received before 17 June 2012, the Protocol Office will use the information contained in the accreditation request received. 9
  10. 10. Participation of Intergovernmental Organizations Participation of representatives of United Nations Funds and Programmes and other entities49. The Conference will be open to participation by the 52. UN funds and programmes and other entities shouldfollowing intergovernmental organizations: communicate the composition of their delegations to the Conference Secretary-General. Correspondence should be(a) intergovernmental organizations and other entities having addressed to the attention of Ms. Federica Pietracci at:received a standing invitation from the General Assembly to <>, by no later than 14 May 2012.participate as observers in the sessions and the work of all 53. UN funds, programmes and other entities include: UN,international conferences convened under its auspices, in UNOG, UNHCHR, UNOV, UNODC, UNON, UN-HABITAT,accordance with the rules of procedure of the Conference; ECA, ECE, ECLAC, ESCAP, ESCWA, UNCTAD, UNDP, UNEP,(b) intergovernmental organizations designated by the UNHCR, UNRWA, UNICEF, UNFPA, WFP, UN-WOMEN,Economic and Social Council for participation in the UNFCCC, UNCCD, CBD, UNU, ITC, UNAIDS, UNITAR.deliberations of the Council; 54. Representatives of the above UN entities can collect(c) other relevant intergovernmental organizations that were their conference passes in Rio de Janeiro starting fromaccredited to the World Summit on Sustainable Development Thursday, 7 June 2012, at the Accreditation Centreand to the Commission on Sustainable Development; located in Pavillion 1 of the Riocentro Convention Center.(d) relevant intergovernmental organizations that are 55. Representatives of the above UN entities will beaccredited to the Rio +20 process. required to present an official ID (national passport or   valid UN grounds pass) to the United Nations Pass and ID50. For access and accreditation of representatives of Unit within the Accreditation Centre to have theirintergovernmental organizations, please refer to paragraphs photographs taken and conference passes processed and29-45 of the present note. issued. 56. For opening hours of the Accreditation Centre locatedAccess and accreditation of Specialized Agencies and in Pavillion 1 of the Riocentro Convention Center, pleaserelated organizations see page 9 of the present note.51. The access and accreditation of the representatives of theSpecialized Agencies of the UN system (ILO, FAO, UNESCO,ICAO, WHO, World Bank, IMF, UPU, ITU, WMO IMO, WIPO,IFAD, UNIDO, UN-WTO, IAEA, CTBTO, OPCW and WTO) followsthe same procedures as that for Member States (please referto paragraphs 29-45 of the present note). 10
  11. 11. Media accreditation and services 60. The on-site accreditation of media and press will be57. Media accreditation is strictly reserved for members of processed starting from Thursday, 7 June 2012, in thethe press: print, photo, radio, television, film, news Accreditation Centre located in Pavillion 1 of theagencies, and online media who represent a bona fide RioCentro Convention Center. The office hours will be:media organization (full guidelines are available at will be granted upon presentation of the 7-10 June 9:00 am – 6:00 pmfollowing documents: 11-12 June 9:00 am – 7:00 pm(a) Letter of assignment on official letterhead of a media 13 June 8:00 am – 7:00 pmorganization signed by the publisher or editor-in-chiefindicating the name and duration of assignment of the 14-17 June 9:00 am – 6:00 pmjournalist. The letter should be addressed to Isabelle 18-19 June 8:00 am – 8:00 pmBroyer, Chief, Media Accreditation and Liaison Unit, UnitedNations Secretariat, Department of Public Information. It 20 June 8:00 am – 7:00 pmshould be sent as a scanned document in jpeg or pdf 21 June 8:00 am – 6:00 pmformat to; 22 June 9:00 am – 3:00 pm(b) Passport-size colour photographs of all listed mediarepresentatives. All photographs must be recent or atleast taken not more than six months prior to theConference. All photographs must be in jpeg format.(c) Completed online accreditation form.58. The deadline for media accreditation is 14 May2012.59. No double accreditation is allowed (e.g., as press anddelegate, or as press and non-governmental organization). 11
  12. 12. Media Centre61. A Media Centre for the use of all journalists accredited 64. For press materials on the Conference and its issues,to cover the Conference will be located in Pavillion 3 of the see orRioCentro Convention Center. The media centre will be For more information andequipped with appropriate electrical power outlets for interview requests, please contact the Strategicpersonal laptop computers, telephones, fax facilities, Communications Division, Department of Publicclosed-circuit television and a press documentation Information, telephone 212-963-9495 or 212-963-6870,counter. Press rooms will also be made available. e-mail media correspondents will also have allocatedseating in meeting rooms during public sessions. DPI coverage and information materials62. The plenary meetings, round tables, press conferencesand other activities will be broadcast live into the MediaCentre. Audio-visual and sound feeds of the plenary 65. The UN Department of Public Information will providemeetings, round tables, press conferences and other comprehensive print, TV, radio, webcast and internetevents will be provided to broadcasters live, with free coverage of the high-level Plenary meetings, roundtablesplug-in recording facilities. and briefings, press conferences at Rio Centro. (more complete information will be provided at a later stage)63. To conduct the meeting PaperSmart, all informationrelated to the meeting will be delivered through theIntegrated Sustainable PaperSmart Services (ISPS)Satellite Desks. The Programme of the Day, officialdocuments, agenda, statements and Press Releases will bemade available to view and download through the ISPSportal at In addition to the documentsprovided on this portal, services will be provided tofacilitate the transfer of documents to mobile devices ofmembers of the media and to provide print-on-demandservices, when needed during the meeting. To avail ofePublish-on-demand services, members of the mediaattending the meeting are encouraged to carry theirlaptops or mobile devices, including eReaders. 12
  13. 13. Access and accreditation for non-governmental Applications for accreditationorganizations and other major groups 71. Those non-governmental organizations and other major groups who are currently not eligible for pre-Pre-registration registration (see para. 66) but who wish to attend and contribute to the Conference may apply to the secretariat66. NGOs and other major groups that are eligible for pre- for that purpose, in accordance with guidelines availableregistration are those that are: on the Conference website a) In consultative status with the Economic and Social The deadline for Council, including those on the roster through the submitting accreditation applications is 20 February list of the Commission on Sustainable Development. 2012. b) Accredited to the World Summit on Sustainable Office hours Development. 72. The United Nations Accreditation Centre will start67. NGOs and other major groups and other accredited providing passes to pre-registered NGOs and other majororganizations can pre-register their representatives for the group representatives on 7 June 2012 at the OlympicConference through the Rio +20 web site at Arena, located at Avenida Embaixador Abelardo Bueno, The deadline for pre-registration 3401 in Barra da Tijuca, Rio de Janeiro, according to theis 20 May 2012. following office hours:68. When the pre-registration is completed, each 7-11 June 8:00 a.m. – 6:00 p.m.nominated representative will receive a confirmation letter 12 June 8:00 a.m. – 8:00 p.m.via e-mail. That letter serves as an official invitation to theConference and can be used to apply for a visa to Brazil. 13 June 7:00 a.m. – 6:00 p.m.69. Once pre-registration is closed, on-site 14-18 June 8:00 a.m. – 6:00 p.m.registration by representatives of non-accredited 19 June 8:00 a.m. – 8:00 p.m.NGOs or major groups will not be accepted. Allrepresentatives that intend to attend the Conference 20 June 7:00 a.m. – 6:00 p.m.must be pre-registered before the deadline of 20 21-22 June 8:00 a.m. – 6:00 p.m.May 2012.70. Additionally, if a representative of an accredited 73. Pre-registered participants must come to Accreditationorganization is not able to attend the Conference, he or Centre at the Olympic Arena with a copy of theshe cannot be replaced by another representative of the confirmation letter and valid photo identification (passport,same organization. driver’s licence) for identification purposes. 13
  14. 14. Access to the Riocentro Convention Center Travel arrangements74. Each registered NGO representative will receive one 77. Representatives are responsible for their travel to andindividual Conference grounds pass to allow him/her from Brazil and accommodation in Rio de Janeiro. NGOsaccess to the Riocentro Convention Center during the and other major groups representatives are alsoConference. responsible for their travel arrangements to and from the airport as well as in the metropolitan area of Rio de75. Representatives of NGOs and other major groups who Janeiro. The United Nations will not be able to assist inhave obtained a Conference grounds pass will be granted bearing any related costs. Representatives should reserveaccess to the Riocentro Convention Center. Entry into the accommodations early because of the large number ofRiocentro Convention Center or a particular meeting room participants expected at the Conference. Allwithin may need to be restricted for crowd-control representatives interested in attending should ensure thatpurposes and secondary access passes may need to be they have adequate medical insurance prior to arrival.issued for certain areas, including the Plenary Hall.Major Groups Pavillion76. There will be a Pavillion and working area in theRiocentro Convention Center for NGOs and other majorgroups. The Pavillion will have a general meeting area,and smaller working rooms for working meetings availableupon request; the area will also have a copier and a fewcomputers. This pavilion will be accessible during regularconference hours. 14
  15. 15. Security 81. Governments whose head of State or Government are attending the Conference may wish to hold direct consultations with the United Nations Security and Safety78. Effective 5 June 2012, access to the Riocentro Service, particularly with regard to the accreditation ofConvention Center complex and its surrounding area will their national security strictly limited to UNCSD Secretariat staff and dulyaccredited service personnel. While on-site accreditation 82. Any question should be directed to the following e-will start on 7 June 2012 in Pavillion 1 of the Riocentro mail:, however, the conference area will only beaccessible as of 13 June 2012. During the period of the Access to and within the Riocentro Convention CenterConference and the preceding Preparatory Committee during the Conferencemeeting (13 to 22 June 2012), the security arrangementsare as set out below. 83. Access to the Convention Center complex during theSecurity responsibilities Conference will be restricted to those persons who are79. Security responsibility for the Conference is the same properly accredited and who are wearing a Conferenceas that for any other activity at the United Nations. The grounds pass. Passes for all government delegationsUnited Nations Security and Safety Service, in close (Member States or observers) will be issued at the Unitedcooperation with host country law enforcement agencies, Nations Accreditation Centre located in Pavillion 1 of theis responsible for the security of everyone while they are Riocentro Convention Center. National security officerson Riocentro Convention Center premises. The host accompanying heads of State or Government should send,country and host city authorities are responsible for all as of 1 May 2012, an e-mail to toarrangements relating to security and movement outside obtain grounds passes.the Convention Center, as is standard for official visits. 84. For security reasons, access to the Convention Center80. Host country security authorities provide protection to will be denied to anyone not wearing a valid Conferenceheads of State or Government, as well as to a limited grounds pass. To avoid last minute difficulties, allnumber of other government officials, by the assignment Governments are requested to ensure the properof protection detail personnel. Arrangements for such accreditation of their delegations and accompanyingassignments are initiated by the embassies of the relevant parties.countries in Brasilia, with the Brazilian Ministry of ForeignAffairs. In the case of heads of State or Government, therespective embassies should contact the Ministry ofExternal Relations if they have not already done so. 15
  16. 16. 85. Within the Convention Center complex, there will be 91. Vehicle accreditations will be issued by the Unitedcertain further restrictions on movements. A restricted Nations Security and Safety Services. An official letter isarea has been designated encompassing Pavillion 5 of the required for vehicle accreditation. Vehicle decals forConvention Center, including the Plenary Hall and the 2nd government delegations (Member States or observers) willfloor.The United Nations Security and Safety Service will be issued at the United Nations Accreditation Centreenforce controls over access to restricted areas. located in Pavillion 1 of the Riocentro Convention Center.86. Access to the premises is restricted to normal workinghours as set out in paragraphs 10-14 of this note. Only Loss of passSecretariat and support staff will be admitted beyondthose times. In the interest of security and safety of allparticipants, the Secretariat of the Conference reserves 92. Loss of Conference grounds passes must be reportedthe right to deny and/or restrict the access to the to the United Nations Accreditation Centre, located inConvention Center and to any of the pavilions, or to Pavillion 1 of the Riocentro Convention Center.request registered participants to leave the premises.87. The United Nations disclaim all responsibility formedical, accident and travel insurance, for compensationfor death and disability, for loss or damage to personalproperty and for any other costs or losses that may beincurred during travel time or the period of participation.88. Participants are solely responsible for attending to theirpersonal belongings. Any bags or objects left unattendedrisk may be lost or seized for security reasons.89. All deliveries must be scheduled and cleared by UnitedNations Security and Safety Service and Brazilian police.90. A limited number of cars will be accredited to parkinside the Riocentro area, specifically for Heads ofdelegations at the ministerial level. Delegations arestrongly encouraged to use the mass transportationresources to be made available by the Host Government. 16
  17. 17. Side events Visa requirements 95. A visa for entry into Brazil may be required.93. A number of side events sponsored by Governments, Participants concerned are strongly advised to seekMajor Groups, UN system and other Intergovernmental information on requirements applicable in their case fromOrganizations will be organized during the Third Brazilian diplomatic or consular missions in their homePreparatory Committee meeting (13 to 15 June 2012) and countries. A list of the Brazilian diplomatic and consularthe Conference inside the Riocentro Convention Center. missions can be obtained at:These on-site side events will be coordinated by the Secretariat. In addition, there will be opportunities exterior.for stakeholders to organize UNCSD-related activitiesoutside the Riocentro Convention Center (so called off-site 96. Where a visa is required, applicants are stronglyevents) in various venues in the City of Rio de Janeiro. advised to apply as early as possible (please note, however, that visas for citizens of certain countries must94. More information regarding on-site side events in be used within 90 days of the issuance date).Riocentro Convention Center, including criteria and guidelines 97. The Brazilian authorities will do their utmost tofor organizers as well as a request form to organize such facilitate access procedures for all, is available on the Rio +20 Queries regarding side events can be 98. Special visa arrangements will be made for theaddressed to Information accredited participants from countries where no Brazilianregarding arrangements for off-site events including a link for mission exists. The details on such arrangements will beapplications for off-site event space will be made available provided by the Host Country authoritiesshortly. 17
  18. 18. Car parking99. Parking inside the Riocentro is limited to accreditedvehicles only. Requests in this regard may be madethrough the United Nations Security and Safety Servicesas of (date). An official letter is required for vehicleaccreditation. Vehicle decals for government delegations(Member States or observers) will be issued at the UnitedNations Accreditation Centre located in Pavillion 1 of theRiocentro Convention Center.Rio +20 Secretariat100. The Secretary-General of the Conference is Mr. ShaZukang, United Nations Under-Secretary-General ofEconomic and Social Affairs. The Secretary-General of theConference is supported by two Executive Coordinators,Ms. Elizabeth Thompson and Mr. Brice Lalonde. Specificqueries can be directed to the Rio +20 Secretariat at e-mail: Additional backgroundinformation is also available on the Rio +20 web site at( 18