Office of the Associate Vice President for Equity and Diversity            Office of Equal Opportunity and Affirmative Act...
Like most higher education institutions in the United  States, the University of Utah recognizes that diverse  faculty, st...
    Approval to Recruit    Approval to Offer    Approval to Hire
Approval to   Recruit Stages     1. Approval to Recruit Submission Process              FARRP              OEO & Values Di...
2) College to                               AVP for1) Department                  Equity &to College                     D...
Chair / Director sends to College Dean …   Faculty Appointment Request & Recruitment Plan (FARRP)         Rank         Ac...
Chronicle of Higher Education – http://chronicle.com/jobs/ &  http://careers.chronicle.com/Diverse Issues in Higher Educat...
The University of Utah values candidates who haveexperience working in settings with students from diversebackgrounds, and...
The University of Utah is fully committed to affirmative  action and to its policies of nondiscrimination and equal  oppor...
In an effort to ensure the University of Utah’s compliancewith federal guidelines, all tenure / tenure-track facultysearch...
Human Resources Applications PortalAuthorized Login RequiredPlease enter your UNID and password for accessUNIDPassword    ...
   Manage My Jobs   Manage My Users   Send Email to Applicants
Self Identification* Gender              Male                      Female                      I choose not to identify my...
Approval to   Offer Stages     1. Approval to Offer Submission Process              FARRP              Faculty Recruitment...
   Faculty Appointment Request & Recruitment Plan   Faculty Recruitment Compliance Form         Include ALL on-campus in...
No offers may be forwarded to selected candidate without formal approval.   Should list appear too homogenous, a meeting ...
 1. Selected for position 2. Qualified – not selected 3. Offer made - declined 4. Still under consideration 5. Withdrew
In accordance with University of Utah policy,this offer of appointment is contingent uponfinal approval of the President a...
Approval to    Hire Stages   1. ePAF creation and submission   2. Uploaded documents
2) College to AVP for Equity1) Department to                       and DiversityCollege                                   ...
 Instructor  (for tenure track faculty prior to degree completion) Assistant   Professor Associate   Professor Professor
Categories Adjunct (Clinical) *use for paid position Clinical *use when position is unpaid (Lecturer) Research Visit...
 ACADEMIC STAFF  Associate Instructor  Associate Instructor (AOCE)  Research Associate EDUCATIONAL TRAINEES:  Teachi...
Academic Non-FacultyAdministrationAthletic CoachesExemptFaculty: Includes all Paid Faculty titlesHouse StaffNon-Employee: ...
   The rules for Unpaid Faculty have changed   Unpaid Faculty are only Auxiliary   Job Code (6001) and Job Title (Facul...
   CV (Curriculum Vitae)   Letters of Rec (Three external letters of recommendation)   Chair and Dean Rec (Chairperson’...
   CV (Curriculum Vitae)   Letters of Recommendation (Two external letters of) recommendation   Chair and Dean Recommen...
Use the following when naming attachments and the order of the     attachments:1.    CV (Curriculum Vitae)2.    Letters of...
Hire an EmployeeEdit Existing JobChange Employment StatusUpdate Employee Personal DataSubmit a Manual RequestManage Person...
   If you have an employee that is teaching and does not have an    appointment in your Department you must use title Ass...
   If a faculty member’s pay is ending but the appointment will    continue, you will need to submit an ePAF to change th...
   When the employee ID is assigned the next day all IT functions    like provisioning an Email account, UCard, Building ...
   Direct Deposit forms can be mailed directly to payroll or    completed on line in CIS by the employee. They can comple...
   The faculty title on the ePAF must be the same title in the    chair’s letter of recommendation   List all education ...
Recruitment - Main Campus Jennifer Aoyagi Bangerter, Office of the Associate Vice President for Diversity j.aoyagi.bangert...
Faculty Hiring Overview
Faculty Hiring Overview
Faculty Hiring Overview
Faculty Hiring Overview
Faculty Hiring Overview
Faculty Hiring Overview
Faculty Hiring Overview
Faculty Hiring Overview
Faculty Hiring Overview
Faculty Hiring Overview
Faculty Hiring Overview
Faculty Hiring Overview
Faculty Hiring Overview
Faculty Hiring Overview
Faculty Hiring Overview
Faculty Hiring Overview
Faculty Hiring Overview
Faculty Hiring Overview
Faculty Hiring Overview
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Faculty Hiring Overview

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Faculty Hiring Overview

  1. 1. Office of the Associate Vice President for Equity and Diversity Office of Equal Opportunity and Affirmative Action Office of the Associate Vice President for Faculty
  2. 2. Like most higher education institutions in the United States, the University of Utah recognizes that diverse faculty, student and staff populations benefit and enrich the educational experiences of the entire campus and greater community. To this end, the Office of the Associate Vice President for Diversity is committed to removing barriers that have been traditionally encountered by individuals from underrepresented groups; strives to recruit students, faculty and staff who will further enrich our campus diversity; and makes every attempt to support their academic, professional and personal success while they are here. The presence and success of these students, faculty and staff enhances the educational experience of everyone.
  3. 3.  Approval to Recruit Approval to Offer Approval to Hire
  4. 4. Approval to Recruit Stages 1. Approval to Recruit Submission Process FARRP OEO & Values Diversity Statements Diversity Advertising 2. OEO Meeting with Search Committees 3. OEO Web Postcards
  5. 5. 2) College to AVP for1) Department Equity &to College Diversity 3) AVP for Equity & Diversity to College
  6. 6. Chair / Director sends to College Dean … Faculty Appointment Request & Recruitment Plan (FARRP) Rank Activities Dean Signature Letter to Dean identifying Need for Recruitment How Hire Supports Strategic Plan of Department/College/University Funding Information Job Advertisement Include OEO Statement and diversity values statement Job Description More thorough description of duties Requisition Forms Signed & Ready for Purchasing Office
  7. 7. Chronicle of Higher Education – http://chronicle.com/jobs/ & http://careers.chronicle.com/Diverse Issues in Higher Education – www.diverseeducation.comDiversityInc Careers – www.diversityinc.comHispanic Outlook in Higher Education – www.hispanicoutlook.comJobs4Education – www.jobkite.comAdditional listings provided at Faculty Search TrainingArea Specific Organizations and Subgroups
  8. 8. The University of Utah values candidates who haveexperience working in settings with students from diversebackgrounds, and possess a [strong or demonstrated]commitment to improving access to higher education forhistorically underrepresented students. Be sure to select either “strong” or “demonstrated.”
  9. 9. The University of Utah is fully committed to affirmative action and to its policies of nondiscrimination and equal opportunity in all programs, activities, and employment. Employment decisions are made without regard to race, color, national origin, sex, age, status as a person with a disability, religion, sexual orientation, gender identity or expression, and status as a protected veteran. The University seeks to provide equal access for people with disabilities. Reasonable prior notice is needed to arrange accommodations. Evidence of practices not consistent with these policies should be reported to: Director, Office of Equal Opportunity and Affirmative Action, (801) 581-8365 (V/TDD).Please refer to our website at http://www.hr.utah.edu/oeo/access/for more complete information.
  10. 10. In an effort to ensure the University of Utah’s compliancewith federal guidelines, all tenure / tenure-track facultysearch committees must meet with OEO at the start of thesearch process. Meetings can be scheduled as part of normal search committee or faculty meetings Generally takes 20-30 minutes Multiple searches may schedule a single meeting for all committees OEO representatives present important information on compliance with federal requirements and laws Contact the Office of Equal Opportunity and Affirmative Action , 581-8365
  11. 11. Human Resources Applications PortalAuthorized Login RequiredPlease enter your UNID and password for accessUNIDPassword submitForgot your password? Try resetting it yourself with theonline application through the Campus Information System.If you have difficulty, call the Campus Help Desk at801.581.4000 [option "1"].Access this page at Faculty Hiring Webpage, or www.hr.utah.edu/sip/admin
  12. 12.  Manage My Jobs Manage My Users Send Email to Applicants
  13. 13. Self Identification* Gender Male Female I choose not to identify my gender* Ethnicity Are you Hispanic or Latino/a - A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race. Yes No I choose not to identify* Race Choose all that apply White: (Not Hispanic or Latino/a) - A person having origins in any of the original peoples of Europe, the Middle East , or North Africa. Black or African American: (Not Hispanic or Latino/a) - A person having origins in any of the Black racial groups of Africa. Native Hawaiian or Other Pacific Islander: (Not Hispanic or Latino/a) - A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands. Asian: (Not Hispanic or Latino/a) - A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam. American Indian or Alaska Native: (Not Hispanic or Latino/a) - A person having origins in any of the original peoples of North and South America (including Central America), and who maintains tribal affiliations or community attachment.
  14. 14. Approval to Offer Stages 1. Approval to Offer Submission Process FARRP Faculty Recruitment Flow Record Faculty Recruitment Compliance Form 2. OEO Postcards
  15. 15.  Faculty Appointment Request & Recruitment Plan Faculty Recruitment Compliance Form Include ALL on-campus interviewees, their gender & ethnicity Faculty Application Flow Record Include Log number, Department/College and Position Title and reasons for non-selection Selected Candidate’s File Offer Letter Vita Three Letters of Recommendation Any Other Information Requested of Applicants on Advertisement Letter to Dean Selection Process Description (including faculty vote) Basis for Selection Statement Indicating Salary Level
  16. 16. No offers may be forwarded to selected candidate without formal approval. Should list appear too homogenous, a meeting will be requested between Department Chair, Dean, cognizant Associate Vice President & Senior Vice President. If determined that search has been biased or the candidate pool is not sufficiently diverse then permission to make an offer may be denied. Associate Vice President for Equity and Diversity may make recommendations on faculty interviews and offers, and departmental progress towards those goals.
  17. 17.  1. Selected for position 2. Qualified – not selected 3. Offer made - declined 4. Still under consideration 5. Withdrew
  18. 18. In accordance with University of Utah policy,this offer of appointment is contingent uponfinal approval of the President and Board ofTrustees of the University of Utah. Utah statelaw requires the university to perform abackground check on new employees. This offerof employment is conditioned upon yoursuccessfully passing a pre-employment criminalbackground check and a verification of youreducation.
  19. 19. Approval to Hire Stages 1. ePAF creation and submission 2. Uploaded documents
  20. 20. 2) College to AVP for Equity1) Department to and DiversityCollege ePAF approved by AVP for Equity ePAF submitted and Diversity 3) AVP for Equity and Diversity to AVP for Faculty
  21. 21.  Instructor (for tenure track faculty prior to degree completion) Assistant Professor Associate Professor Professor
  22. 22. Categories Adjunct (Clinical) *use for paid position Clinical *use when position is unpaid (Lecturer) Research Visiting
  23. 23.  ACADEMIC STAFF  Associate Instructor  Associate Instructor (AOCE)  Research Associate EDUCATIONAL TRAINEES:  Teaching Fellow  Research Fellow  Graduate Teaching Assistant  Graduate Research Assistant  Graduate Assistant POSTDOCTORAL SCHOLARS  Post Doctoral Fellow  Academic Post Doctoral Fellow-PdDirect  Post Doctoral Research Assoc
  24. 24. Academic Non-FacultyAdministrationAthletic CoachesExemptFaculty: Includes all Paid Faculty titlesHouse StaffNon-Employee: Unpaid FacultyNon-ExemptStaff Physician
  25. 25.  The rules for Unpaid Faculty have changed Unpaid Faculty are only Auxiliary Job Code (6001) and Job Title (Faculty-Unpaid) can be found under category Non-Employee Documents required for Unpaid Faculty include:  Curriculum Vitae  Chairperson’s/Dean recommendation (Dean can sign Chair’s letter)  Offer, Acceptance letters (offer letter to applicant, signed letter of acceptance)  If Unpaid ePAF changes to Paid, 2 external letters of recommendation are required, offer & acceptance letter, & if .75 FTE or higher then Criminal Background check results are required Effective date is the date that this appointment will begin Enter Annualized Base Amount (ABA) and Compensation Rate as the number “0” Enter hours as 1 and then the FTE will automatically populate as 0.03 Distribution needs an appropriate chartfield string
  26. 26.  CV (Curriculum Vitae) Letters of Rec (Three external letters of recommendation) Chair and Dean Rec (Chairperson’s/Dean’s recommendation - Dean can sign Chair’s letter) FARRP, FAFR, FRCF  FARRP (Faculty Appointment Request and Recruitment Plan)  FAFR (Faculty Application Flow Record)  FRCF (Faculty Recruitment Compliance Form) Offer, Acceptance ltrs (offer letter to applicant, Signed letter of acceptance) Famous Form (School of Medicine Form) Funding letter for tenure (School of Medicine Form) Criminal Background (notification that Criminal Background Check has been completed by HR & is clear to hire) I-9 paperwork (any paperwork that HR needs) Include date faculty voted and vote in comment box (Approval/Disapproval/Abstention/Absence)
  27. 27.  CV (Curriculum Vitae) Letters of Recommendation (Two external letters of) recommendation Chair and Dean Recommendation (Chairperson’s/Dean’s recommendation-Dean can sign Chair’s letter) Offer, Acceptance Letters (offer letter to applicant, Signed letter of acceptance) Famous Form (School of Medicine) Funding letter for tenure (School of Medicine) If .75 FTE then Criminal Background (notification that Criminal Background Check has been completed from HR & is clear to hire) I-9 paperwork (any paperwork that HR needs) Include date faculty voted and vote in comment box. (Approval/Disapproval/Abstention/Absence) If you change an Unpaid ePAF to a paid ePAF, 2 external letters of recommendation must be attached.
  28. 28. Use the following when naming attachments and the order of the attachments:1. CV (Curriculum Vitae)2. Letters of Recommendation (Three external letters of recommendation)3. Chair and Dean Recommendation (Chairperson’s/Dean’s recommendation - Dean can sign Chair’s letter)4. FARRP, FAFR, FRCF FARRP (Faculty Appointment Request and Recruitment Plan) FAFR (Faculty Application Flow Record) FRCF (Faculty Recruitment Compliance Form)5. Offer, Acceptance Letters (offer letter to applicant, Signed letter of acceptance)6. Famous Form (School of Medicine Form)7. Funding letter for tenure (School of Medicine Form)8. Criminal Background (notification that Criminal Background Check has been completed by HR & is clear to hire)9. I-9 paperwork (any paperwork that HR needs)*** Include date faculty voted and vote in comment box (Approval/Disapproval/ Abstention/Absence
  29. 29. Hire an EmployeeEdit Existing JobChange Employment StatusUpdate Employee Personal DataSubmit a Manual RequestManage Personal Workflow
  30. 30.  If you have an employee that is teaching and does not have an appointment in your Department you must use title Associate Instructor (9124). -Even if the employee has an appointment on campus If there is an individual who is not showing up in your DJobs and their appointment has previously been approved, please submit an ePAF and state in the comment box “appt previously approved” If you are submitting an ePAF for a regular faculty member and do not have the I-9, you will still use the regular faculty title, not unpaid faculty.
  31. 31.  If a faculty member’s pay is ending but the appointment will continue, you will need to submit an ePAF to change them to unpaid faculty. This will ensure that your record number stays with your department. You can then use that same record number when you need to pay them again. If there is something that you would like us to know or think would be helpful, please add it to the comment box. It is critical to list all education not just terminal degree! First click on the magnifying glass, click on the description box and choose “contains” in the drop down box, then type the institution name or one word in the description box. Make sure it is in ALL CAPS. Call us if you still can not locate the school code.
  32. 32.  When the employee ID is assigned the next day all IT functions like provisioning an Email account, UCard, Building Badge, and Library Labs access will be available. The current Bus Pass/Trax Pass business policy only allows bus passes to be given once the individual is paid. The bus pass, or transportation fee, is an employer paid benefit and until the individual is paid is not available for use by the individual. Ron Wells in the Ucard Office is the contact on bus pass issues. W-4 forms should be send directly to tax services for processing (411 Park Building) or completed on line in CIS by the employee. They can complete on line once their ePAF has had final approval and job data is in PeopleSoft.
  33. 33.  Direct Deposit forms can be mailed directly to payroll or completed on line in CIS by the employee. They can complete on line once their ePAF has had final approval and job data is in PeopleSoft.
  34. 34.  The faculty title on the ePAF must be the same title in the chair’s letter of recommendation List all education (not just terminal degree) and school codes to go along with each degree All appropriate documentation needs to be labeled and attached separately Please include date the faculty met and the faculty vote in the comment box ePAF filled out correctly and completely (titles matching, pay, etc)
  35. 35. Recruitment - Main Campus Jennifer Aoyagi Bangerter, Office of the Associate Vice President for Diversity j.aoyagi.bangerter@utah.edu 581-7569 204 Park Building www.diversity.utah.eduAppointments / ePAF - Main Campus Tami Garff, Office of the Associate Vice President for Faculty Heather Call, Office of the Associate Vice President for Faculty heather.call@utah.edu 585-5355 205 Park Building tami.garff@utah.edu 581-8763 120 Park Building www.admin.utah.edu/facdevOffice of Equal Opportunity/Affirmative Action Susie Johnson susie.johnson@utah.edu 581-8365 135 Park Building http://www.hr.utah.edu/oeo/Human Resources/ePAF and Benefits Matrix http://www.hr.utah.edu/ePAF/ http://www.regulations.utah.edu/humanResources/5-308.Matrix.pdf

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