Grading System and Student Promotion


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Grading System and Student Promotion Policy A-2.6 by Kathy Larsen, SIAST Registrar Feb. 12, 2014

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Grading System and Student Promotion

  1. 1. Grading System and Student Promotion Policy A-2.6
  2. 2. Minimum pass grade
  3. 3. SIAST Grade Modes • • • • • • B = Credit / Fail D = Pass / Fail N = Numeric P = Credit / Fail W = Complete / Not Complete X = Attendance CR / F P/F XX % CR / F CO / NC AT / F
  4. 4. SIAST Percentage Grades • • • • • 90-100 85-89 75-84 65-74 60-64 Excellent Very Good Good Average Acceptable Pass simply enter the numeric grade for your student
  5. 5. Failing Numeric Grades • %F e.g. 55F enter grade with F • %S e.g. 55S registration will change F to S if eligible for supp. • student writes supplemental as soon as possible • grade submitted to registration on grade adjustment form (handout)
  6. 6. Sequence of Supp. Grade Changes • %P e.g. 60P • “Highest pass grade that will be assigned to a supplemental exam will be the minimum pass grade for the course.” OR • %U e.g. 55U or 59U • “The mark used will be the higher of the original failing grade or the supplemental examination grade.”
  7. 7. In this example, then  55F – original failing grade  55S – eligible for supplemental privilege  60P – if passed supplemental exam; or  59U – if improved grade but still failed exam * student would see each grade change
  8. 8. SUPPS….ASAP • Supplemental exam results will often determine whether a student is RTD • In limbo while waiting for the result: - co-op work terms - student loans - students rent
  9. 9. SIAST Alternative Grades • • • • • • • • • AEG AT AU CO CN CR EX F IN Aegrotat Attendance Audit Complete Continuing Credit Exemption Failure Incomplete • • NC NT Not complete Not taken • • P TC • W Pass Transfer credit/ Equivalent credit Withdrawal • WF Withdrawal failure Pass based on exceptional circumstances. Attendance required for successful completion (no assessment) No active participation or formal assessment Work placement successfully completed Course continuing to the next term Course requirements met Exempt from course requirement Failed course requirements, no % provided Course requirements not complete (grade converts to failure after six months from the course end date if requirements are not completed Work placement not successfully completed Used for Co-operative Education only to indicate the Cooperative Education component was not taken Course requirements successfully completed Transfer credit or equivalent credit granted for a course Withdrawal without academic penalty (generally assigned if withdrawal occurs prior to 75% course completion) Withdrawal with academic penalty (0% in cumulative average calculation) (generally assigned if withdrawal occurs after 75% course completion)
  10. 10. Grade Point Average (GPA) “A grade point average is a weighted average that expresses the general quality of academic achievement. The GPA calculation is based on the grade received and the credit value associated to the course. GPA is calculated by multiplying the grade in each course by the course credit value to obtain a weighted grade point for each course. The weighted course grade points are added and divided by the total credit value of the courses to determine the GPA. Only grades from credit courses completed at SIAST are used to calculate a GPA.”
  11. 11. GPA or Weighted Average Example: • 75% X 3 credits = 225 weighted grade points • 60% X 5 credits = 300 • Total points ÷ total credits = GPA • 525 points ÷ 8 credits = 65.63 GPA (vs. 67.5 avg) • Calculated by term for Term GPA • Calculated overall for all courses completed at SIAST for Overall or Cumulative GPA
  12. 12. Course Repeats • Highest grade is included (I) in GPA • Lower grade is excluded (E) in GPA • Includes/Excludes appear on transcript • Grade summary reports do not use I/E so will display actual GPA for that term * Transcript and Grade Summary will not be the same; therefore, use GS for term decisions
  13. 13. Incomplete Grades “Incomplete grades are applied to enrolled students who do not complete a course by the course end date due to a missed exam or assignment resulting from exceptional circumstances beyond the student’s control. (example: family tragedy or serious illness). The student does not require additional instruction and/or program resources to complete the course(s). If a grade remains incomplete for a period of 6 months from the course end date, the grade is changed to a failure (%F).”
  14. 14. IN(complete) Grades “If a grade remains incomplete for a period of 6 months from the course end date, the grade is changed to a failure (%F).” • housekeeping only – does not mean student has 6 months to complete the missing assignment. 10 days is a good guideline.
  15. 15. Grade Entry • final grades must be entered within 10 days • mySIAST – mid-term or final grades only • Gradebook – spreadsheet of all components being graded in the course • grades “roll” to students’ history overnight, every night • changes can be made same day • later changes must be submitted on form
  16. 16. Academic Progress A-1.3 • Supplemental Exam (A-1.9) applied first; then • use GPA to determine if probationary status • use GPA and failures to determine RTD status
  17. 17. Transcripts • historically accurate image of student’s progression • full disclosure • unofficial transcripts available to student through self-serve on mySIAST • official transcripts upon request at Registration Services