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PM-Project Closing-UiTM Project

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Guidelines on how to do project closing

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PM-Project Closing-UiTM Project

  1. 1. PROJECT CLOSING by: Megat Zainurul Anuar bin Megat Johari http://www.thedreamsoft.com [email_address]
  2. 2. Topic: Project Closing <ul><li>Involves gaining stakeholder and customer acceptance of the final products and services. </li></ul><ul><li>Even if projects are not completed, they should be formally closed in order to reflect on what can be learned to improve future projects. </li></ul>
  3. 3. Topic: Project Closing..++ <ul><li>Outputs include project archives and lessons learned , which are part of organizational process assets. </li></ul><ul><li>Most projects also include a final report and presentation to the sponsor or senior management. </li></ul>
  4. 4. Project Review and Closure Report <ul><li>the final document produced for the project and is used by senior management to ‘tidy up’ any loose ends and formally close the project. </li></ul><ul><li>concentrates on the activities required to assist the Steering Committee to make an informed decision about formally declaring the project closed. </li></ul>
  5. 5. Why would you develop a Project Review and Closure Report? <ul><li>Review the outputs and success of the project; </li></ul><ul><li>Outline outstanding issues & recommendations </li></ul><ul><li>Detail activities undertaken to close the project; and </li></ul><ul><li>Inform future projects. </li></ul>
  6. 6. When would you develop a Project Closure Report? <ul><li>The Project Closure and Report is usually : </li></ul><ul><ul><li>started towards the end of the projects; </li></ul></ul><ul><ul><li>completed when all the project outputs have been delivered to the Business Owner or </li></ul></ul><ul><ul><li>when it has been decided to close the project for some other reason. </li></ul></ul>
  7. 7. What you need before you start: <ul><li>Main Documents </li></ul><ul><li>Agreement to proceed with the development of the PRC Report from the Project Sponsor. </li></ul><ul><li>A copy of the project documentation, for example </li></ul><ul><ul><li>the Project Business Plan, </li></ul></ul><ul><ul><li>Project Status Reports, </li></ul></ul><ul><ul><li>Project Risk Register. </li></ul></ul>
  8. 8. What you need before you start: <ul><li>Optional </li></ul><ul><li>Project Proposal or Business Case </li></ul><ul><li>Corporate/Business Plan for the Department/Business Unit. </li></ul><ul><li>Departmental Project Management Guidelines. </li></ul>
  9. 9. Project Closing Meeting 1 <ul><li>To perform : </li></ul><ul><li>Post Implementation Review </li></ul><ul><li>Administrative Closeout </li></ul>
  10. 10. Overall Pictures: Project Implementation Review Process Task Task Deliverables (outcomes) Conduct Post Implementation Review solicit feedback post-implementation survey conduct project assessment project assessment meeting  [PA Report Draft] prepare post-implementation report post-implementation report  PA Report Perform Administrative Closeout update skills inventory and provide performance feedback update skills inventory performance feedback archive project information archived project repository
  11. 11. Conduct Post Implementation Review <ul><li>List of Roles Involved : </li></ul><ul><ul><li>Project Manager </li></ul></ul><ul><ul><li>Project Team Member </li></ul></ul><ul><ul><li>Project Sponsor </li></ul></ul><ul><ul><li>Customer </li></ul></ul><ul><ul><li>Consumer </li></ul></ul>
  12. 12. The task in support of 'Conduct Post-Implementation Review' <ul><li>Solicit Feedback [ survey: task performed in the project schedule, outcome of the project & performance of the project team ] </li></ul><ul><li>Conduct Project Assessment [Draft PA Report] </li></ul><ul><li>Prepare Post-Implementation Report [Final] </li></ul>
  13. 13. Perform Administrative Closeout <ul><li>List of Roles Involved : </li></ul><ul><ul><li>Project Manager </li></ul></ul><ul><ul><li>Project Team Member </li></ul></ul>
  14. 14. Perform Administrative Closeout <ul><li>update skills inventory and provide performance feedback [update inventory] </li></ul><ul><li>archive project information [archived project repository] </li></ul><ul><li>[knowledge asset + system] </li></ul>
  15. 15. Project Closing Meeting 2 <ul><li>Formal acceptance and handover of the: </li></ul><ul><ul><li>final product, </li></ul></ul><ul><ul><li>service or </li></ul></ul><ul><ul><li>result that the project was authorized to produce. </li></ul></ul>
  16. 16. <ul><li>source: www.thedreamsoft.com </li></ul><ul><li>Thank You </li></ul>

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