Introduction

Your Digital Toolkit

Chapter 1: Managing Your Time with
Microsoft Outlook 2010
Chapter 2: Using Microsoft O...
Your Digital Toolkit Overview
Guidelines for Getting Started
Start up and shut down procedures
• To Turn on the Computer
P...
© Paradigm Publishing, Inc.

4
Your Digital Toolkit Overview, continued
Guidelines for Getting Started
Using the Student Resources CD
•

The student reso...
Chapter 1

Managing Your Time with
Microsoft Outlook 2010

© Paradigm Publishing, Inc.

6
Chapter 1: Managing Your Time with Microsoft Outlook 2010

Microsoft Outlook 2010
• Can simplify the organization of perso...
Skills You Learn
• Open Outlook and display the calendar
• Schedule an appointment in Outlook
calendar
• Schedule a meetin...
Skill 1: Open Outlook and Display the Calendar
• Click the Start button on the Windows taskbar.
• Click All Programs. You ...
Day button

Back and Forward
Navigation buttons

Calendar button

© Paradigm Publishing, Inc.

10
Customizing the Look of Your Calendar The
View tab contains many options for
customizing the look of your calendar. To
cha...
Skill 2: Schedule an Appointment in Outlook Calendar
•
•
•
•
•
•
•
•
•
•
•

With Outlook Calendar open, click the Today bu...
Subject and
Location
Reminder list
arrow

Start and End times

© Paradigm Publishing, Inc.

13
Organizing Your Calendar To help organize
your school schedule, you can create
appointments for project due dates and
home...
Skill 3: Schedule a Meeting
1. With Outlook Calendar open, click the Day button in the Arrange group on the
Home tab.
2. C...
Send button

Classmate’s email
address

Request area

© Paradigm Publishing, Inc.

16
Configuring Outlook Outlook needs to
be set up or configured for a specific user.
If you are using Outlook on a shared
com...
Skill 4: Add a Contact
• With Outlook open, click the Contacts button in the
Navigation pane.
• Click the New Contact butt...
Save & Close
button

Contact
information

© Paradigm Publishing, Inc.

19
Adding Contact Pictures You can add
a picture to a contact form to help
you quickly connect a face to a name
or a logo to ...
Skill 5: Search for Contacts and Appointments
• With Outlook open, click the Calendar button in the Navigation
pane.
• Cli...
Search Tools
button

Search Calendar
text box

Double-click search
results to open
appointment

© Paradigm Publishing, Inc...
Exploring the Search Tools Search
Tab When you click the Search
Contacts or Search Calendar text box,
the Search Tools Sea...
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  1. 1. Introduction Your Digital Toolkit Chapter 1: Managing Your Time with Microsoft Outlook 2010 Chapter 2: Using Microsoft OneNote 2010 Chapter 3: Taking Screenshots © Paradigm Publishing, Inc. 2
  2. 2. Your Digital Toolkit Overview Guidelines for Getting Started Start up and shut down procedures • To Turn on the Computer Press the power button on the front of the CPU, which loads the Windows 7 operating system and prepares the computer for input from you. You may need to log in using an assigned user name and password. • To Insert a CD or DVD Press the Open button on the front panel of the CD or DVD drive and the tray opens. Place the disc in the tray with the disc label facing up. Press the Open button again to close the tray. • To Insert a Flash drive Insert your flash drive into a USB port. Note that there is only one way to insert the flash drive, so you may have to flip it over so that it fits. • To Turn off the Computer When you are finished working with your computer, click the Windows Start button and then click the Shut down option. © Paradigm Publishing, Inc. 3
  3. 3. © Paradigm Publishing, Inc. 4
  4. 4. Your Digital Toolkit Overview, continued Guidelines for Getting Started Using the Student Resources CD • The student resources CD contains typed documents and files you need to complete the module or chapter skills, chapter assessments, and module assessments. • Module 2, Chapter 2 teaches you how to copy each module’s folder of files from the CD to your flash drive (or other storage medium). Starting an Office application program To start Outlook or another program in the Office suite, follow these steps: • • • • Click the Start button. Click All Programs. Click Microsoft Office. Click the name of the program you want to start. © Paradigm Publishing, Inc. 5
  5. 5. Chapter 1 Managing Your Time with Microsoft Outlook 2010 © Paradigm Publishing, Inc. 6
  6. 6. Chapter 1: Managing Your Time with Microsoft Outlook 2010 Microsoft Outlook 2010 • Can simplify the organization of personal and business activities. • Can organize appointments, manage email, and keep track of contacts. • Can create reminders about events and schedule meetings. • Has an electronic address book that stores contact information for the people you communicate with. • Will help you keep up-to-date on your social networks. © Paradigm Publishing, Inc. 7
  7. 7. Skills You Learn • Open Outlook and display the calendar • Schedule an appointment in Outlook calendar • Schedule a meeting • Add a contact • Search for contacts and appointments © Paradigm Publishing, Inc. 8
  8. 8. Skill 1: Open Outlook and Display the Calendar • Click the Start button on the Windows taskbar. • Click All Programs. You may also simply hover the mouse pointer over All Programs and all the program names display. • Click Microsoft Office. • Click Microsoft Outlook 2010 on the list of applications in the menu. • Click the Calendar button in the Navigation pane. • If the Day view is not active, click the Day button in the Arrange group on the Home tab. • Click the Month button in the Arrange group on the Home tab. • Click the Next 7 Days button in the Go To group on the Home tab. • Click tomorrow’s date in the Date Navigator at the top of the Navigation pane. • Click the Today button in the Go To group to display your calendar for today. © Paradigm Publishing, Inc. 9
  9. 9. Day button Back and Forward Navigation buttons Calendar button © Paradigm Publishing, Inc. 10
  10. 10. Customizing the Look of Your Calendar The View tab contains many options for customizing the look of your calendar. To change the background color, click the Color button in the Color group and then click a background color. © Paradigm Publishing, Inc. 11
  11. 11. Skill 2: Schedule an Appointment in Outlook Calendar • • • • • • • • • • • With Outlook Calendar open, click the Today button in the Go To group on the Home tab. Click tomorrow’s date in the Date Navigator at the top of the Navigation pane. Click the New Appointment button in the New group on the Home tab. Type the appointment name in the Subject text box and then press the Tab key. Type the location in the Location text box. Click the second Start time list arrow and click in the drop-down list to display the time. (Scroll as needed to display your time in the list.) Click the second End time list arrow and click the end time in the drop-down list. Click the Reminder list arrow in the Options group on the Appointment tab. Click 1 hour in the drop-down list. Click the Save & Close button in the Actions group on the Appointment tab. © Paradigm Publishing, Inc. 12
  12. 12. Subject and Location Reminder list arrow Start and End times © Paradigm Publishing, Inc. 13
  13. 13. Organizing Your Calendar To help organize your school schedule, you can create appointments for project due dates and homework assignments. You may want to add a reminder to these appointments to help you get your work finished on time. © Paradigm Publishing, Inc. 14
  14. 14. Skill 3: Schedule a Meeting 1. With Outlook Calendar open, click the Day button in the Arrange group on the Home tab. 2. Click the New Meeting button in the New group. 3. Type a subject in the Subject text box and then press the Tab key. 4. Type a location in the Location text box. 5. Click the first Start time list arrow and click the date that is one week from today in the drop-down list. The date displayed for the End time also changes. 6. Click the second Start time list arrow and click to display the time in the dropdown list. 7. Click the second End time list arrow and click the end time in the drop-down list. 8. Type a request in the body of the meeting request. 9. Exchange email addresses with a classmate and type the classmate’s email address in the To text box and send the email. 10. Click the Mail button in the Navigation pane to check your email. Double-click your classmate’s email. 11. Click the Accept button. 12. In the drop-down list, click Send the Response Now to respond to the meeting request. © Paradigm Publishing, Inc. 15
  15. 15. Send button Classmate’s email address Request area © Paradigm Publishing, Inc. 16
  16. 16. Configuring Outlook Outlook needs to be set up or configured for a specific user. If you are using Outlook on a shared computer, you will need to log in to Outlook before you can use it. © Paradigm Publishing, Inc. 17
  17. 17. Skill 4: Add a Contact • With Outlook open, click the Contacts button in the Navigation pane. • Click the New Contact button in the New group on the Home tab. • Type a contact name in the Full Name text box. • Type a company name in the Company text box. • Type an email address in the E-mail text box. • Type a phone number in the Business text box. • Click the Save & Close button in the Actions group on the Contact tab. • Click the Card button in the Current View group on the Home tab to change to Card view. © Paradigm Publishing, Inc. 18
  18. 18. Save & Close button Contact information © Paradigm Publishing, Inc. 19
  19. 19. Adding Contact Pictures You can add a picture to a contact form to help you quickly connect a face to a name or a logo to a business contact. © Paradigm Publishing, Inc. 20
  20. 20. Skill 5: Search for Contacts and Appointments • With Outlook open, click the Calendar button in the Navigation pane. • Click in the Search Calendar text box and type the name of an appointment. Outlook displays the appointment. • Double-click the appointment. • Change the appointment start time and end time. • Click the Save & Close button in the Actions group. • Click the Contacts button in the Navigation pane. • Click in the Search Contacts text box and type the beginning of a phone number for one of your contacts. Outlook displays the contact. • Click the Close Search button in the Close group on the Search Tools Search tab. © Paradigm Publishing, Inc. 21
  21. 21. Search Tools button Search Calendar text box Double-click search results to open appointment © Paradigm Publishing, Inc. 22
  22. 22. Exploring the Search Tools Search Tab When you click the Search Contacts or Search Calendar text box, the Search Tools Search tab appears, enabling you to refine your search. © Paradigm Publishing, Inc. 23

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