DL Brief for GCSS


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A brief on using Distance Learning methods for GCSS-MC Training

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  • Welcome to the Distance Learning Brief for GCSS-Marine Corps. We are glad to see everyone. I’m Todd Gatlin and I work as the Distance Learning Instructor for GCSS-MC. Our Co-Instructor today is Mr Steve Weiss.Mr Weiss will monitor the chat and assist with answering questions and any technical issues participants may have.Here’s our point of contact information if anyone needs it for future reference.
  • So, what’s our motivation for being here today? Hopefully, you’ve come here expecting something meaningful which will impact the way you do business, and more importantly, remove some of the stress from your job. While you’re here today, you will be provided a brief and demonstration on the use of Distance Learning in GCSS-MC Training.
  • We’ll be covering several topics. When we’re done, you should be able to identify:The concept of Distance Learning. What it is, and how it worksHow Distance Learning will benefit GCSS-MC TrainingHow Distance Learning in GCSS will be conductedThe Distance Learning SchedulesOverall, you should leave with enough information to aid in planning training We will also provide a brief demonstration of our Distance Learning platform
  • Before we get started, let’s review some of the objects on this screen which will aid you, the participant, in interacting with the room.First, in the lower-left of your screen, you will see an icon like the one here. This is the “Raise Hand” Icon which will be used to get the Instructor’s attention.Also, there is a small triangle next to the icon. Clicking this triangle will open a pop-up menu with other choices. At times, the Instructor may ask a question of the class. You could “agree” or “disagree” and the icon will appear next to your name in the “Attendees List” in the upper-left of your screen.Let’s go ahead and have everyone choose one of the icons and see what we can see next to our names.
  • The other icon to be aware of is the “Talk” icon. This button will allow those with microphones to speak directly to the room through VoIP technology. Those who are speaking have an animated Speaker icon appear next to their name in the Attendees List.Access to this button is controlled by the Instructor, but will be enabled from time to time as a means of interaction between students and instructors.If at any time during this brief, you have a question or comment and would like to use your microphone, simply raise your hand and the Instructor will enable your microphone and give you the floor.For those without a microphone, we have a solution(Switch Layout)(Ensure MIC IS STILL WORKING IN NEW LAYOUT!)
  • (ENSURE MIC IS STILL WORKING!)So, what is Distance Learning?Distance Learning can best be equated with E-Learning, or the use of networks or computers to transfer knowledge or skills.Some common methods of E-Learning are:Web-Based lessons. Most Marines would recognize this as their annual Terrorism Awareness or IA Training requirements. This self-paced learning technique is known as asynchronous learning, since the learner is accessing the material on their own schedule.Computer-based lessons are another method of e-Learning. If anyone has ordered a college textbook which included a CD, the CD would be one example of Computer-based learning. Accessing the material on a computer for self-paced study is yet another example of asynchronous learning.Virtual classrooms are very common in e-Learning, as well. Virtual Classrooms involve students and instructors accessing a “room” on a set schedule for live, instructor-led training. This is the method we will be using in GCSS-MC Training and is known as synchronous training since everyone will be accessing the classroom on a pre-determined schedule.
  • How is all of this going to benefit GCSS-MC Training?This method of training delivery will allow us to train Marines anytime, anywhere, as long as they have an Internet connection. The reduction in TAD costs will save the Marine Corps money.We will be able to control access to the Training. The Instructor can review a participant’s name before granting them access to the classroom. If the name on the request doesn’t match a name on the roster, that individual won’t be given access to the class, or will be removed if discovered later.We can fit in more students per class than in the physical classroom. Currently, the physical classrooms are limited to 20 students per class. We can fit in three times that many, if needed, in Distance Learning classes. It is important to note that at this time, the DL students do not have the benefit of being able to “experiment” with an eBusiness Suite such as they have in the physical classroom. There will be interactivity, as you will see shortly.Classes can be recorded for later access by students with CAC-enabled access or DCO Accounts. These recordings allow our training to go Asynchronous, permitting targeted remediation by Marines needing additional assistance long after the class has ended.Finally, we can provide On-Demand training with Distance Learning. Many units who have been cutover for a period of time, or due to special circumstance need a specific class for many of their Marines will be able to request On-Demand training which will not interfere with the physical classroom SG schedule.Let’s switch over to the Poll/Chat Layout and take a minute to see if anyone has any questions about what we’ve just talked about.(SWITCH LAYOUT)(ENSURE MIC IS STILL WORKING IN NEW LAYOUT)
  • (SWITCH LAYOUT)(ENSURE MIC IS STILL WORKING!)Now that we’re back, let’s take a look at how Distance Learning will be accomplished:First, the DL Team will submit a schedule to the FSMAO Training Coordinators who will include the schedule as a part of the upcoming Sequencing Group schedule sent to all the units prepping for cutover. This schedule will follow the physical classroom schedule in the sense that if the physical classrooms have a day off due to holiday or some such, the DL schedule will also have that day off. We’ll go over schedules more in detail in just a bit.Students will sign up for DL in the same manner in which they are signed up for the physical classroom. Names will be submitted to the FSMAO TCs with the specific class information desired. These names will be sent to the appropriate DL Instructor as a part of the TADB files currently in use by all GCSS Instructors.The DL Instructors will send each student an email with the class information and a link to the classroom. A reminder email will also be sent a day or so prior to the class. This email will be similar to the one you received for this meeting.On the appropriate date and time, the student will enter the class and receive the class in the same manner as the physical classroom. The Instructor will share the same UPK a student would receive if they attended a physical classroom.At the completion of the class, the student will be tested with the same test as in a physical classroom. We’ll cover Tests more in detail in a moment.Once a student passes the test, the DL Instructor will email a certificate to that student.If a student fails the test, they will receive remedial training in the same way as in the physical classroom.
  • For testing purposes, we will use the Poll function which allows the Instructor to see answers by student name.Instructors will pose each question individually and await all students to answer. Students can change their answer until the Poll is closed.Any incorrect answers will be noted by-name by the DL InstructorAt the end, the Instructors will identify those students who did not pass the test and ask them, privately through chat, to remain behind for remediation.All passing students will be dismissed and their certificates will be emailed to them.(SWITCH LAYOUT)(ENSURE MIC IS STILL WORKING!)Are there any questions about what we’ve just covered, Testing or How DL will be accomplished?
  • (SWITCH LAYOUT)(ENSURE MIC IS STILL WORKING!)So, how will we keep our students engaged during DL?Well, part of the answer is something you’ve already experienced so far. Having the students interact through Polls and Chat is one way of keeping everyone involved.We will also provide a pre-class presentation to each class. You’ll see one in just a minute. This presentation will outline the steps necessary to interact using Adobe Connect.During the UPK presentation, we will also randomly select students to control the Instructor’s UPK Application which you will also experience shortly.If a student is non-responsive to their selection, they will be asked to call the conference number to determine if they are having technical difficulties.If a student doesn’t respond to this request or in Chat after a sufficient time, they will be dropped from the course and the Instructor will move on to another student.
  • But what about possible technical problems?We will have more than one Instructor for each class. This additional Instructor will monitor and respond to Chat from students and handle any technical issues they may be having. He or she will also be able to notify the main Instructor if there is sufficient need to pause or go back to a previous point due to request from a majority of the class.As part of our practice, each class will be paced in such a way as to ensure every student is keeping up and all questions are answered in a timely manner. “No Student Left Behind” is our motto.
  • Let’s take a look at our scheduling options.First, we have the recurring six-week schedule which will be included as a part of the SG Schedule sent out by the FSMAO TCs.This schedule is flexible for now and will be firmed up after input from everyone from the Reserves and both FSMAOs.Times noted on this schedule are Eastern and Pacific as we will have two DL Instructors beginning on Nov 28. Dan Lee and I will be the first two DL Instructors. Dan is on the West Coast (Pacific) and I will handle the East Coast (Eastern).Once firm, this schedule will be emailed to the TCs on each Coast and the Reserves.
  • Our second scheduling option is for On-Demand Training.On-Demand training will require certain things:On-Demand Training will require a minimum of six students per class.Coordination is a big factor in successful execution of On-Demand Training.The organization requesting the training will submit a request to the FSMAO TC for a certain class with the number of students to attend. No dates/times are set at this point.The FSMAO TC will inform the DL Team of the requested class.The DL Team will identify potential blocks to accomplish the training. This would probably be on a Friday, and is one of the main reasons Friday was left open on the Recurring schedule.The DL Team will inform the FSMAO TCs of the blocks open who will pass this information to the organization(s)The Organization(s) will accept or deny the choices.Once accepted, the class is made part of the DL Schedule and the standard practice begins (emails, etc.)Flexibility of the unit is the most important factor in this scenario. Though we do have the ability to bring in additional Instructors as needed, these are for unique circumstances.
  • (SWITCH LAYOUT)(ENSURE MIC IS STILL WORKING!)This completes the brief portion of our presentation. Are there any questions?
  • DL Brief for GCSS

    1. 1. Distance LearningTodd Gatlin Steve WeissITT Exelis ITT ExelisDistance Learning Instructor – GCSS-MC Distance Learning Instructor – GCSS-MCPh. (601) 250-1401 Ph. (214) 763-1991Todd.gatlin@exelisinc.com Steve.weiss@exelisinc.com
    2. 2. Why are we here? • Distance Learning Brief • Demonstration
    3. 3. Agenda• Distance Learning Concept• Benefits of Distance Learning• Training Delivery• Schedules• Demonstration
    4. 4. Raise Hand and other options This will get the Instructor’s attention as well as provide other options to the participant.
    5. 5. Voice Over Internet Protocol (VoIP) For those with microphones, enables Voice communication. Controlled by Host/Presenter. Single-speaker Mode is only mode used (avoids feedback).
    6. 6. What is Distance Learning?• E-Learning – The transfer of knowledge or skills electronically – Web-based – Computer-based – Virtual Classrooms
    7. 7. How does it help?• Anytime, Anywhere training• Controlled Access• More students per class• Classes can be recorded• On-demand training
    8. 8. How does it work?1. Schedule is published by FSMAO TC’s2. Student names are submitted3. Students receive Email from DL Instructors4. Students enter classroom5. Test is administered 1. Passing grade = Certificate 2. Failing grade = Remediation
    9. 9. Testing• Tests will be administered using the Poll function – Instructors will pose one question at a time – Instructors will note student and question for incorrect answers – Instructors will total test – Passing students are dismissed – Failing students receive remediation
    10. 10. Keeping Students Engaged• Pre-class presentation on using Adobe Connect• Students randomly selected to participate – Non-responsive = Conference Call • No response to Conference Call = Drop
    11. 11. Technical Considerations• More than one Instructor per classroom• Monitor and respond to Chat• Handle tech issues of students
    12. 12. DL Scheduling Options• Six-Week Recurring Schedule (Begins 28 Nov 2011) Week ONE Todd Gatlin (East) Instructor Dan Lee (West) Date Monday Tuesday Wednesday Thursday 1000 - 1400 INTRO (PART I) APPR 101 UM 101 (PART I) AO 101 1500 - 1900 INTRO (PART II) AO 101 UM 101 (PART II) APPR 101
    13. 13. DL Scheduling Options• On-Demand Scheduling – Minimum of six students – Coordination is key • Organization to FSMAO TC • FSMAO TC to DL (East/West) – Flexibility of the Unit is important
    14. 14. Questions?Before we move to the Adobe Connect Demo