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Time managment


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A quick makeover I did for one of my presentation skills course participants

Published in: Education, Technology
  • Nice presentation.. guess there's a mistake in the time management matrix.. Not important and Urgent should be in quadrant II and not III.
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Time managment

  1. 1. Improving Productivity Through Self Management Makeover By Tony Osime
  2. 2. AGENDA <ul><li>Introduction </li></ul><ul><li>Objectives </li></ul><ul><li>Time Management Matrix </li></ul><ul><li>Results Of The Time Matrix </li></ul><ul><li>Becoming a Self Manager </li></ul>
  3. 3. INTRODUCTION <ul><li>Management? </li></ul><ul><ul><li>Goals </li></ul></ul><ul><ul><li>Organized planning </li></ul></ul><ul><li>Too many activities? </li></ul><ul><li>How do we manage? </li></ul>
  4. 4. INTRODUCTION <ul><li>“ things which matter most must never be at the mercy of things which matter least“ </li></ul>Goethe
  5. 5. INTRODUCTION <ul><li>Greatest management challenges </li></ul><ul><li>Utilise time </li></ul><ul><li>To achieve goals </li></ul>
  6. 6. INTRODUCTION <ul><li>Time Management Matrix </li></ul><ul><li>a great tool </li></ul><ul><li>for developing </li></ul><ul><li>a Self Manager </li></ul>Important Not Important Urgent Not Urgent I II III IV
  7. 7. OBJECTIVES <ul><li>Improve productivity </li></ul><ul><li>Achieve goals </li></ul><ul><ul><li>less efforts </li></ul></ul><ul><li>Higher efficiency </li></ul><ul><ul><li>organized planning </li></ul></ul>
  8. 8. TIME MANAGEMENT MATRIX Important Not Important <ul><li>IV </li></ul><ul><li>ACTIVITIES: </li></ul><ul><li>Trivia, busy work </li></ul><ul><li>Some mail </li></ul><ul><li>Some phone calls </li></ul><ul><li>Time wasters </li></ul><ul><li>III </li></ul><ul><li>ACTIVITIES: </li></ul><ul><li>Interruption, some calls </li></ul><ul><li>Some mail, some reports </li></ul><ul><li>Some meetings </li></ul><ul><li>Pressing matters </li></ul><ul><li>II </li></ul><ul><li>ACTIVITIES: </li></ul><ul><li>Prevention </li></ul><ul><li>Relationship Building </li></ul><ul><li>Recognizing new opportunities </li></ul><ul><li>Planning </li></ul><ul><li>I </li></ul><ul><li>ACTIVITIES: </li></ul><ul><li>Crises </li></ul><ul><li>Pressing Problems </li></ul><ul><li>Deadline-driven projects </li></ul>Not Urgent Urgent
  9. 9. RESULTS OF THE TIME MATRIX I RESULTS: II RESULTS: III RESULTS: IV RESULTS: <ul><li>Stress </li></ul><ul><li>Burnout </li></ul><ul><li>Crisis management </li></ul><ul><li>Always putting out fire </li></ul><ul><li>Vision </li></ul><ul><li>Balance </li></ul><ul><li>Discipline </li></ul><ul><li>Control, Few crises </li></ul><ul><li>Short-term focus </li></ul><ul><li>Crisis management </li></ul><ul><li>See goals and plans as worthless </li></ul><ul><li>Broken relationship </li></ul><ul><li>Total irresponsibility </li></ul><ul><li>Fired from job </li></ul>
  10. 10. NEXT STEPS Identifying Roles Selecting Goals Schedule Daily Adapting SELF MANAGER