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What is ICT? do I want it? where do I get the money from?  … and some other stuff!
What are we covering? <ul><li>What’s the hubbub about? </li></ul><ul><li>What’s so special about ICT? </li></ul><ul><li>Sm...
What’s the hub-bub about?
The ICT Hub <ul><li>Consortium of 5 national organisations </li></ul><ul><ul><li>LASA, NAVCA, NCVO, IT4C, AbilityNet </li>...
What’s so blooming special about ICT?
 
expensive
complicated
Frustrating
important
useful
manages information
good ICT helps us do things better…
and do better things!
Focus on your goals … think… … not…
Some might say… <ul><li>“ There are no ICT projects,  only projects to improve service delivery” </li></ul>
Smile! You’re part of an experiment!
The experiment  <ul><li>My Regional Champion website </li></ul><ul><ul><li>What I’m doing </li></ul></ul><ul><ul><li>Resou...
Goals can be as simple as…. <ul><li>to produce written documents more efficiently  </li></ul><ul><li>to manage your accoun...
Basically… <ul><li>Decide what you want to do </li></ul><ul><li>Choose solutions that will achieve that end  </li></ul><ul...
STOP!  <ul><li>Before you work out where you’re going, you might need to find out where you are… </li></ul><ul><li>Give yo...
What will it all cost?
Exercise - Total Cost of Ownership 5 mins TCO for ICT TCO of a car
Core costs <ul><li>Hardware </li></ul><ul><ul><li>PCs </li></ul></ul><ul><ul><li>Printers </li></ul></ul><ul><ul><li>Scann...
Core costs <ul><li>Software </li></ul><ul><ul><li>Server  </li></ul></ul><ul><ul><li>Email server </li></ul></ul><ul><ul><...
Core costs <ul><li>Internet </li></ul><ul><ul><li>Internet access </li></ul></ul><ul><ul><li>Website development </li></ul...
Ongoing costs <ul><li>Hardware support </li></ul><ul><li>Networking support </li></ul><ul><li>Applications software suppor...
And the biggest of all these is … <ul><li>Staff time </li></ul><ul><li>Planning, managing and maintaining ICT takes time! ...
Technology Budget calculator online <ul><li>http://www.icthubknowledgebase.org.uk/ </li></ul><ul><li>calculatingtechnology...
Purchasing  <ul><li>Investigate products </li></ul><ul><li>Compare costs </li></ul><ul><li>Get advice </li></ul><ul><li>Ta...
Funding and funders
Some tips <ul><li>Make sure that in any funding proposal – not just ICT ones – you set 10% aside for ICT </li></ul><ul><li...
Who are the funders? <ul><li>Big Lottery Fund </li></ul><ul><li>Statutory funding – LA’s, European </li></ul><ul><li>Grant...
Who are the funders? <ul><li>www.icthubknowledgebase.org.uk/fundingict   </li></ul>
Writing the proposal <ul><li>So you have…. </li></ul><ul><li>Reviewed/looked at what you have </li></ul><ul><li>What you n...
What do the funders look for? <ul><li>That the project is needed </li></ul><ul><li>The project will be managed effectively...
Who else can help you?
 
Help <ul><li>Consultants </li></ul><ul><li>Circuit Riders </li></ul><ul><li>A board member that’s ICT savvy </li></ul><ul>...
More help  <ul><li>net:gain </li></ul><ul><li>Online forums and email discussion lists </li></ul><ul><li>Local computer cl...
Useful resources <ul><li>Web </li></ul><ul><li>www.icthub.org.uk </li></ul><ul><li>www.summitcollaborative.com </li></ul><...
Publications to come <ul><li>ICT Good Management Guide – soon! </li></ul><ul><li>ICT Good Governance Guide – mid 2007 </li...
Don’t forget…. See the results from the experiment at www.ITEM3.org.uk (we hope!)
Licensed images used in these slides from flickr – Auntie P from flickr – Nomadic Entrepreneur from flickr – Okie Jackie C...
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What is ICT? do I want it? where do I get the money from?

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What is ICT? do I want it? where do I get the money from?

  1. 1. What is ICT? do I want it? where do I get the money from? … and some other stuff!
  2. 2. What are we covering? <ul><li>What’s the hubbub about? </li></ul><ul><li>What’s so special about ICT? </li></ul><ul><li>Smile! - you’re part of an experiment! </li></ul><ul><li>Planning your ICT…. </li></ul><ul><li>… .and how to fund it </li></ul><ul><li>Useful resources </li></ul>
  3. 3. What’s the hub-bub about?
  4. 4. The ICT Hub <ul><li>Consortium of 5 national organisations </li></ul><ul><ul><li>LASA, NAVCA, NCVO, IT4C, AbilityNet </li></ul></ul><ul><li>ICT guidance, good practice, advice and support for voluntary and community organisations, accessible at a local level </li></ul><ul><li>Regional Champions </li></ul><ul><li>All to help organisations use ICT better </li></ul>
  5. 5. What’s so blooming special about ICT?
  6. 7. expensive
  7. 8. complicated
  8. 9. Frustrating
  9. 10. important
  10. 11. useful
  11. 12. manages information
  12. 13. good ICT helps us do things better…
  13. 14. and do better things!
  14. 15. Focus on your goals … think… … not…
  15. 16. Some might say… <ul><li>“ There are no ICT projects, only projects to improve service delivery” </li></ul>
  16. 17. Smile! You’re part of an experiment!
  17. 18. The experiment <ul><li>My Regional Champion website </li></ul><ul><ul><li>What I’m doing </li></ul></ul><ul><ul><li>Resources etc </li></ul></ul><ul><li>Live online “diary” of today </li></ul><ul><li>See the results and comment at </li></ul>www.ITEM3.org.uk
  18. 19. Goals can be as simple as…. <ul><li>to produce written documents more efficiently </li></ul><ul><li>to manage your accounting and budgeting so that you have better information about your financial situation </li></ul><ul><li>to record your contacts with clients more accurately and in more detail </li></ul><ul><li>to improve communications within the organisation and with others </li></ul><ul><li>Campaigning - showing and telling people </li></ul>
  19. 20. Basically… <ul><li>Decide what you want to do </li></ul><ul><li>Choose solutions that will achieve that end </li></ul><ul><li>Select all the equipment you need to run the solution </li></ul><ul><li>THEN work out the ££££££ </li></ul><ul><li>- ‘total cost of ownership’… </li></ul>
  20. 21. STOP! <ul><li>Before you work out where you’re going, you might need to find out where you are… </li></ul><ul><li>Give yourself an ICT Healthcheck </li></ul><ul><li>http://www.icthubknowledgebase.org.uk/healthchecklists </li></ul><ul><li>It won’t hurt! </li></ul>
  21. 22. What will it all cost?
  22. 23. Exercise - Total Cost of Ownership 5 mins TCO for ICT TCO of a car
  23. 24. Core costs <ul><li>Hardware </li></ul><ul><ul><li>PCs </li></ul></ul><ul><ul><li>Printers </li></ul></ul><ul><ul><li>Scanner </li></ul></ul><ul><ul><li>Server </li></ul></ul><ul><ul><li>Backup </li></ul></ul><ul><ul><li>Telephones </li></ul></ul><ul><ul><li>Cabling </li></ul></ul><ul><ul><li>Cameras </li></ul></ul><ul><ul><li>Photocopier </li></ul></ul><ul><ul><li>Projector </li></ul></ul><ul><ul><li>Broadband router </li></ul></ul>
  24. 25. Core costs <ul><li>Software </li></ul><ul><ul><li>Server </li></ul></ul><ul><ul><li>Email server </li></ul></ul><ul><ul><li>Office </li></ul></ul><ul><ul><li>Anti-virus </li></ul></ul><ul><ul><li>Firewall </li></ul></ul><ul><ul><li>Finance </li></ul></ul><ul><ul><li>Client Relationship Management </li></ul></ul><ul><ul><li>Database </li></ul></ul><ul><ul><li>Desktop publishing </li></ul></ul><ul><ul><li>Image processing </li></ul></ul><ul><ul><li>Web content management </li></ul></ul>
  25. 26. Core costs <ul><li>Internet </li></ul><ul><ul><li>Internet access </li></ul></ul><ul><ul><li>Website development </li></ul></ul><ul><ul><li>Website hosting </li></ul></ul><ul><li>Consumables </li></ul><ul><ul><li>Paper </li></ul></ul><ul><ul><li>Toner cartridges </li></ul></ul><ul><ul><li>Backup – (CD’s, disks etc) </li></ul></ul><ul><li>Implementation </li></ul><ul><ul><li>Installation </li></ul></ul><ul><ul><li>Configuration </li></ul></ul><ul><ul><li>Consultancy </li></ul></ul><ul><ul><li>Testing </li></ul></ul><ul><ul><li>Training </li></ul></ul><ul><ul><li>Review </li></ul></ul>
  26. 27. Ongoing costs <ul><li>Hardware support </li></ul><ul><li>Networking support </li></ul><ul><li>Applications software support </li></ul><ul><li>Training new staff </li></ul><ul><li>Refresher training </li></ul><ul><li>Keeping up to date </li></ul><ul><li>Reviewing strategy </li></ul><ul><li>Replacement programme </li></ul>
  27. 28. And the biggest of all these is … <ul><li>Staff time </li></ul><ul><li>Planning, managing and maintaining ICT takes time! </li></ul><ul><li>Make sure you factor this in using Full Cost Recovery methods, so that all their overheads are costed in </li></ul>
  28. 29. Technology Budget calculator online <ul><li>http://www.icthubknowledgebase.org.uk/ </li></ul><ul><li>calculatingtechnologybudget </li></ul>
  29. 30. Purchasing <ul><li>Investigate products </li></ul><ul><li>Compare costs </li></ul><ul><li>Get advice </li></ul><ul><li>Talk to other organisations </li></ul><ul><li>See demonstrations </li></ul><ul><li>Find out what help is available in your area </li></ul><ul><li>Take up references – use ICT Hub suppliers list </li></ul><ul><li>Make the choice </li></ul>
  30. 31. Funding and funders
  31. 32. Some tips <ul><li>Make sure that in any funding proposal – not just ICT ones – you set 10% aside for ICT </li></ul><ul><li>Keep a log of ICT activity – help you plan better for proposal </li></ul><ul><li>Don’t forget to include the need to replenish computers – funders need to be alerted to this </li></ul>
  32. 33. Who are the funders? <ul><li>Big Lottery Fund </li></ul><ul><li>Statutory funding – LA’s, European </li></ul><ul><li>Grant making trusts and foundations </li></ul><ul><li>Community Foundations – www.communityfoundations.org.uk </li></ul><ul><li>Companies – local traders or ICT companies </li></ul><ul><li>Major donors and personal trusts </li></ul><ul><li>ICT Hub research ‘Sources of Funders’ - 55 altogether </li></ul><ul><li>– see Funding handout </li></ul>
  33. 34. Who are the funders? <ul><li>www.icthubknowledgebase.org.uk/fundingict </li></ul>
  34. 35. Writing the proposal <ul><li>So you have…. </li></ul><ul><li>Reviewed/looked at what you have </li></ul><ul><li>What you need </li></ul><ul><li>Decided what you want to do and have costed it </li></ul><ul><li>Now you have to… </li></ul><ul><li>Write a proposal for funding your ICT </li></ul><ul><li>Justify your need as well as your costs </li></ul><ul><li>Make your proposal as relevant and outcomes focussed </li></ul>
  35. 36. What do the funders look for? <ul><li>That the project is needed </li></ul><ul><li>The project will be managed effectively </li></ul><ul><li>The plans have been properly costed (maybe show quotes) </li></ul><ul><li>Backing from the board or senior management </li></ul><ul><li>Plans in place for staff when implementation takes place </li></ul><ul><li>If you’re not an ICT expert then show you have consulted someone who is – have their brief enclosed </li></ul><ul><li>Show that you have thought of the risks & given solutions </li></ul><ul><li>You can show how you will evaluate and monitor the success of your ICT </li></ul><ul><li>Explain how the project is connected to your overall mission/strategy </li></ul>
  36. 37. Who else can help you?
  37. 39. Help <ul><li>Consultants </li></ul><ul><li>Circuit Riders </li></ul><ul><li>A board member that’s ICT savvy </li></ul><ul><li>The ICT Hub – 5 partners with different expertise </li></ul><ul><li>ICT Hub telephone helpdesk </li></ul><ul><li>ICT Hub suppliers list </li></ul><ul><li>Regional Champion </li></ul>
  38. 40. More help <ul><li>net:gain </li></ul><ul><li>Online forums and email discussion lists </li></ul><ul><li>Local computer clubs and user groups such as Linux User Groups </li></ul><ul><li>Colleagues </li></ul><ul><li>Volunteers </li></ul><ul><li>ICT support in your local area e.g. CVS’s </li></ul>
  39. 41. Useful resources <ul><li>Web </li></ul><ul><li>www.icthub.org.uk </li></ul><ul><li>www.summitcollaborative.com </li></ul><ul><li>www.techsoup.org /community </li></ul><ul><li>www.net-gain.org.uk </li></ul>
  40. 42. Publications to come <ul><li>ICT Good Management Guide – soon! </li></ul><ul><li>ICT Good Governance Guide – mid 2007 </li></ul>
  41. 43. Don’t forget…. See the results from the experiment at www.ITEM3.org.uk (we hope!)
  42. 44. Licensed images used in these slides from flickr – Auntie P from flickr – Nomadic Entrepreneur from flickr – Okie Jackie Carey

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