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Preparing a logical framework for your project

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Preparing a logical framework for your project

  1. 1. Project planning using the logical framework approach In the preparation of project proposal the logical framework approach is used as part of more comprehensive method of Project Cycle Management (PCM) which facilitates project development
  2. 2. What have you achieved?The default problem has been identifiedContext of the problem is understandableProject idea that help solving a problem is identifiedand discussed among all stakeholdersThe project has clear and realistic goalsTarget groups of the project are identified andconsulted
  3. 3. Logical Framework Matrix - meaning• Logical framework approach has two phases:• The analysis phase• phase of planning and project management• Logical framework Product of that process! A table that contains: – hierarchy of project objectives – key external factors that affect the project – ways that will be monitored and evaluate project implementation – basis for determining the necessary resources and budget
  4. 4. Order of logical framework creation
  5. 5. Logical framework matrixNumbers in boxes indicate the order of filling in the logframe, arrows indicate reverse logical followingDescription of the action Objectively verifiable Source and means of Assumptions indicators of achievement verification1 8 9Overall objectives What are the key indicators What are the sources ofWhat are the overall broader related to the overall information for theseobjectives to which the action objectives? indicators?will contribute?2 10 11 7Specific objectives Which indicators clearly show What are the sources of Which factors and conditions outsideWhat specific objjective is the that the objective of the action information that exist or can of Beneficiary’s responsibility are necessary to achieve that objective?action intended to achieve to has been achieved? be collected? What are the (external coditions) Which riskscontribute to the overall methods requred to get this should be taken into consideration?objectives? information?3 12 13 6Expected results What are the indicators to What are the sources of What external conditions mustThe results are the output measure whether and to what information about action be met to obtain expectedenvisaged to achieve the specific extent the action achieves the progress? results on schedule?objective. What are the expected expected results?results?Enumerate them4 14 15 5Activities Means Costs What pre-conditions areWhat are the key activities to What are the means required What are the action costs? required before the actionbe carried on and in what to implement these activities, How are they classified? starts? What conditionssequence in order to produce e.g. personnel, equipment, (breakdown in the Budget for outside the Beneficiary’s directthe expected results? (group training, studies, supplies, the action) control have to be met for thethe activities by result) operational facilities, etc. implementation of the planned activities?
  6. 6. Intervention logic• The logical Framework must demonstrate reverse logic as follows: If the funds are provided, it is possible to pay for the needed resources If the needed resources are available, it’s possible to implement the activities If activities are carried out, the planned indicators for results can be achieved If the result indicators are achieved, the planned results can be achieved If the results are achieved, the specific objective indicators can be achieved If the SO indicators are achieved, The SO can be achieved If the SO is achieved, the project will achieve the overall object indicators If the OO indicators are achieved, the OO can be contributed towards Look at the previous slide!
  7. 7. Step 1: The formulation of a logical interventionFirst column - from overall objectives to the activities (from top to the bottom) Overall objective Specific Specific objective objective Result Result Result ResultActivities Activities Activities Activities Activities Activities Activities Activities Look at the notes!
  8. 8. Completing the first columnDescription of the action Objectively verifiable Source and means of Assumptions indicators of achievement verification1 8 9Overall objectives What are the key indicators What are the sources ofWhat are the overall broader related to the overall information for theseobjectives to which the action objectives? indicators?will contribute?2 10 11 7Specific objectives Which indicators clearly show What are the sources of Which factors and conditions outsideWhat specific objjective is the that the objective of the action information that exist or can of Beneficiary’s responsibility are necessary to achieve that objective?action intended to achieve to has been achieved? be collected? What are the (external coditions) Which riskscontribute to the overall methods requred to get this should be taken into consideration?objectives? information?3 12 13 6Expected results What are the indicators to What are the sources of What external conditions mustThe results are the output measure whether and to what information about action be met to obtain expectedenvisaged to achieve the specific extent the action achieves the progress? results on schedule?objective. What are the expected expected results?results?Enumerate them4 14 15 5Activities Means Costs What pre-conditions areWhat are the key activities to What are the means required What are the action costs? required before the actionbe carried on and in what to implement these activities, How are they classified? starts? What conditionssequence in order to produce e.g. personnel, equipment, (breakdown in the Budget for outside the Beneficiary’s directthe expected results? (group training, studies, supplies, the action) control have to be met for thethe activities by result) operational facilities, etc. implementation of the planned activities?
  9. 9. Completing the first columnThe overall objective - shows the long-term Interventionimportance of the project for the target group and logicthe contribution of a priority program. A well- What are the overall broaderdefined overall objective should be in accordance objectives to which the action will contribute?with the broader goals (watch out at theconsistency of the logical framework and anapplication form).Specific objectives - must be connected with the What specific objective is theoverall objective and demonstrate the improved action intended to achieve tosituation of target groups which are reached contribute to the overall objectives?through the project until its completion.Results - main products of the project that lead The results are the outputs envisaged toto specific objectives and are based on the achieve the specific objective.requirements of target groups and regions. We What are the expected results? (enumerate them)should not plan more than two results perspecific objective. What are the key activities to be carried outActivities - serve to achieve the project results.One or group of activity must lead to one of the and in what sequence in order to produceidentified results. In this phase should include the expected results? (group the activities by result)only the most important activities.
  10. 10. An example of the completed overall objective, specific objectives, resultsand activities - first column of the logframe!Overall objectives are very broad in its scope. 99% of Intervention logicthe time that this objective should refer to the "global" Overall Increasing the employability of blind people on the openobjective, something that most of the time reflects the objectives labor marketoverall objective of the program.Specific objectives are "the real objectives of the 1. Increasing the level of working competence of blindproject", which means that they reflect what the Specific peopleapplicant is trying to achieve on the more specific way objectivesthan overall objective. It should be used between 2and 3 objectives. If you have more, combine them into 2. Sensitization of unemployed blind people and employersrelated objectives that are broad in its scope. 1.1 Increased number of trained unemployed blind personsHere you can see that the results relate to a Results 2.1 Increased awareness of the needs of blind people toparticular objective (result 1.1. relating to objective 1, their entry into the open labor marketthe results 2.1 and 2.2 on objective 2) 2.2 Increased number of employers who have recognized the potential of blind people 1.1.1 Education for blind 1.1.1.1 Organizing training if its necessary Here you can see mentioned activities and their Activities 1.1.1.2 Implementation of training sub-activities. Each activity is numbered and 2.1.1 Education about rights and opportunities for refer directly to the result. Activity 1.1.1 refers to employment of blind persons in the OTR the 1.1 result and so on. 2.1.1.1 Organizing workshops about the needs 2.1.1.2 Implementation of workshops 2.2.1 Increase awareness of employers 2.2.1.1 Organizing workshops for employers by employment opportunities for blind people
  11. 11. Defining the schedule of activities and resourcesThe schedule of activities needs to Means:be completed on the following way: • material and immaterial resources (inputs) necessary to• list the most important actions perform the planned activities needed to implement the and project implementation project• determine the order in which activities should be undertaken• EXAMPLE - If the activity is: Necessary means for• Consulting of foster children and implementation of activities are youth hire an experts (social workers, psychologists, psychiatrists)
  12. 12. Activities and Means/ResourcesDescription of the action Objectively verifiable Source and means of Assumptions indicators of achievement verification1 8 9Overall objectives What are the key indicators What are the sources ofWhat are the overall broader related to the overall information for theseobjectives to which the action objectives? indicators?will contribute? The total budget goes2 With each activity 10 11 by a particular category 7 Which factors and conditions outsideSpecific objectives there isthe list ofclearly showWhat specific objjective is thethat a objective of the action Which indicators What are the sources of (eg or can information that exist human of Beneficiary’s responsibility are resources) necessary to achieve that objective? expected meansaction intended to achieve to has been achieved? be collected? What are the are (external coditions) Which risks which preparedcontribute to the overall methods requred to get this should be taken into consideration?objectives? needed to implement information? only after the budget is3 that12activities 13 done 6Expected results What are the indicators to What are the sources of What external conditions mustThe results are the output measure whether and to what information about action be met to obtain expectedenvisaged to achieve the specific extent the action achieves the progress? results on schedule?objective. What are the expected expected results?results?Enumerate them4 14 15 5Activities Means Costs What pre-conditions areWhat are the key activities to What are the means required What are the action costs? required before the actionbe carried on and in what to implement these activities, How are they classified? starts? What conditionssequence in order to produce e.g. personnel, equipment, (breakdown in the Budget for outside the Beneficiary’s directthe expected results? (group training, studies, supplies, the action) control have to be met for thethe activities by result) operational facilities, etc. implementation of the planned activities?
  13. 13. Example of Activities and Means/ResourcesActivities Means/Resources Cost Assumptions1.1.1 Education for blind Human resources XX1.1.1.1 Organizing training consultants, trainers, Travels XXabout the needs equipment needed for Equipment XX training, transportation,1.1.1.2 Implementation of catering, supplies Services XXtraining Other XX2.1.1 Education about rightsand opportunities for There is a methodology for Total XXX trainingemployment of blind people in consultants, trainers, Required coaches arethe OTR equipment needed for available2.1.1.1 Organizing workshops training, transportation, Particular area for training isabout the needs catering, supplies available at the time and at a2.1.1.2 implementation of price that is expectedworkshops2.2.1 Increase awareness of consultants, trainers,employers equipment needed for2.2.1.1 Organizing workshops training, transportation,for employers by employment catering, suppliesopportunities for blind people
  14. 14. Objectively verifiable indicators and sources of verification – second and third column of the logframeDescription of the action Objectively verifiable Source and means of Assumptions indicators of achievement verification1 8 9Overall objectives What are the key indicators What are the sources ofWhat are the overall broader related to the overall information for theseobjectives to which the action objectives? indicators?will contribute?2 10 11 7Specific objectives Which indicators clearly show What are the sources of Which factors and conditions outsideWhat specific objjective is the that the objective of the action information that exist or can of Beneficiary’s responsibility are necessary to achieve that objective?action intended to achieve to has been achieved? be collected? What are the (external coditions) Which riskscontribute to the overall methods requred to get this should be taken into consideration?objectives? information?3 12 13 6Expected results What are the indicators to What are the sources of What external conditions mustThe results are the output measure whether and to what information about action be met to obtain expectedenvisaged to achieve the specific extent the action achieves the progress? results on schedule?objective. What are the expected expected results?results?Enumerate them4 14 15 5Activities Means Costs What pre-conditions areWhat are the key activities to What are the means required What are the action costs? required before the actionbe carried on and in what to implement these activities, How are they classified? starts? What conditionssequence in order to produce e.g. personnel, equipment, (breakdown in the Budget for outside the Beneficiary’s directthe expected results? (group training, studies, supplies, the action) control have to be met for thethe activities by result) operational facilities, etc. implementation of the planned activities?
  15. 15. Definition of objectively verifiable indicators and sources of their verification It’s necessary to identify indicators (Second column) and their sources of verification (Third column) for each level of objectives (from top to bottom)Objectively verifiable indicators Source of verificationMeasurable indicators of success Where and how to find the(numbers, percentages) information about objectively verifiable indicators (statistical reports, surveys, reports of various agencies, offices, etc.)
  16. 16. Objectively verifiable indicators and sources of verification – second and third column of the logframeIndicators make intervention logic operative, measurable, and also provide:- Verification of the sustainability of the project purpose and results- Planning of resources (physical, personnel and financial)- Monitoring of the project purpose, results and activities- Examples: number of employees, number of printed maps and brochures, the length of hiking trails, etc.• Objectively verifiable indicators should be "SMART“:• Specific - for objective that must be measured• Measurable - either quantitatively or qualitatively• Achievable – with acceptable costs• Relevant in terms of information needed to measure the progress• Time - bounded - so we know when we can expect objective that we want to achieve
  17. 17. Intervention logic Objectively verifiable indicators Sources of verification Assumptions Indicators reflectbroader What are the overall aOverall objectives to which the action will What are the key indicators measurable outcome ofobjective contribute? related to the overall objectives? the activities which Increasing the employability of Increased employability of blind confirm the blind people on the open labor people by 5% within one year after achievement of market completion of the project specified results is the What specific objjective Which factors and conditions outside action intended to achieve to Which indicators clearly show that of Beneficiary’s responsibility areSpecific contribute to the overall the objective of the action has What are the sources of necessary to achieve that objective?objectives objectives? been achieved? information for these indicators? (external coditions) 1/3 of visitors receives the 1. Increasing the level of working certificate competence of blind people It was done 20 interviews for Project report the employment of unemployed Which risks should be taken into 2. Sensitization of unemployed blind people. consideration? blind people and employers Results 30 unemployed blind people 1.1 Increased number of trained have passed the specific Sources of unemployed blind persons training verification for Risks 2.1 Increased awareness of the 30 blind people have passed these indicators Blind unemployed people will not needs of blind people to their the workshop and are ready be interested in this type of entry into the open labor market for the job training 2.2 Increased number of Employers will have no interest employers who have recognized Project reports, independent to inform and gain knowledge At least 50 employers who surveys the potential of blind people were on the stands about the potential of blind people
  18. 18. Objectively verifiable indicators and sources ofverification – second and third column of the logframe• The significance of objectively verifiable indicators is that the collected information must be the same if they are collected by different people (not subjective opinions)• Objectively verifiable indicators are the basis for monitoring and evaluating project• They are formulated as responses to the question "How do we know whether the plan is actually happening or has happened? How to follow the success?"
  19. 19. Objectively verifiable indicators and sources ofverification – second and third column of the logframeSource of verification should be taken into account at the sametime when formulate indicators. This will help to test whetherthe parameters can be measured within the project. Thesources of verification must contain:• How information should be collected (eg, from administrative records, special studies, sample, surveys, observations, etc.) and / or from the available documents (eg progress reports, project accounts, official statistics, etc.)• Who should collect / provide information (eg, contracted research teams, a team of project management)• When / how much regularly information should be receive (monthly, quarterly, annually, etc.)
  20. 20. Example of Objectively verifiable indicators and Sources of their verification• If Objectively verifiable indicator is • Then Source of verification is reduction of departures fostered children and young people from data from the archive of the families with a current 30% to Centre for Social Welfare 20-25% (reduction of 5-10%)
  21. 21. Defining the risks and assumptions - the fourth column of the logframeFOURTH COLUMN - defined assumptions (from bottom to topfor each level of objectives)- Assumptions what could disrupt the implementation of theproject or affect its performance, and the fact that we can’t influence on that?-To fill a column of assumptions is necessary:-define the risks that are contained in each activity-converting the identified risks in the assumptions- Precondition is the assumption that must be filled in order to started on the activities
  22. 22. Defining the risks and assumptions - the fourth column of the logframeDescription of the action Objectively verifiable Source and means of Assumptions indicators of achievement verification Positive or negative external factors1 8 9Overall objectives What are the key indicators of the project affecting the success What are the sources ofWhat are the overall broader related to the outside the influence of the which are overall information for theseobjectives to which the action objectives? They must be complied in project. indicators?will contribute? order to succeeded the project (eg,2 10Specific objectives Which indicators economic 11 are the sources of political and clearly show situation in the What 7 Which factors and conditions outsideWhat specific objjective is the country, weather conditions, etc.) exist or can that the objective of the action information that of Beneficiary’s responsibility are necessary to achieve that objective?action intended to achieve to has been achieved? be collected? What are the (external coditions) Which riskscontribute to the overall methods requred to get this should be taken into consideration?objectives? information? Conditions3 12 13 6Expected results outside ofare the sources of What are the indicators to What the What external conditions mustThe results are the output projectinformation about action measure whether and to what that will be met to obtain expectedenvisaged to achieve the specific extent the action achieves the progress? results on schedule?objective. What are the expected expected results? impact timingresults?Enumerate them4 14 15 5Activities Means Which external Costs What pre-conditions areWhat are the key activities to What are the means required What are the action costs? required before the actionbe carried on and in what conditions must be to implement these activities, How are they classified? starts? What conditionssequence in order to produce e.g. personnel, equipment, (breakdown in the Budget for outside the Beneficiary’s directthe expected results? (group complied before training, studies, supplies, the action) control have to be met for thethe activities by result) implementation of operational facilities, etc. implementation of the planned activities? planned activities?
  23. 23. Example of defining the risks and assumptions - the fourth column of the logframe Intervention logic Objectively verifiable indicators Sources of verification Assumptions What are the overall broaderOverall objectives to which the action will What are the key indicatorsobjective contribute? related to the overall objectives? Increasing the employability of Increased employability of blind blind people on the open labor people by 5% within one year after market completion of the project What specific objjective is the Which factors and conditions outside action intended to achieve to Which indicators clearly show that of Beneficiary’s responsibility areSpecific contribute to the overall the objective of the action has What are the sources of necessary to achieve that objective?objectives objectives? been achieved? information for these indicators? (external coditions) 1/3 of visitors receives the Unemployed blind people will be 1. Increasing the level of working certificate interested in this type of training competence of blind people Which risks should be taken into Project report consideration? It was done 20 interviews for Employers will have no interest to the employment of unemployed become informed and gain 2. Sensitization of unemployed blind people. knowledge about the potential of blind people and employers blind people
  24. 24. Results 30 unemployed blind people 1.1 Increased number of trained have passed the specific unemployed blind persons training Risks 2.1 Increased awareness of the 30 blind people have passed Blind unemployed people will needs of blind people to their entry the workshop and are ready not be interested in this type of into the open labor market for the job training 2.2 Increased number of employers Employers will have no interest who have recognized the potential At least 50 employers who Project reports, independent to inform and gain knowledge surveys about the potential of blind of blind people were on the stands people Activities Means/Resources Cost Assumptions 1.1.1 Education for blind Human resources 1.1.1.1 Organizing training about consultants, trainers, Travels the needs equipment needed for Equipment training, transportation, 1.1.1.2 Implementation of catering, supplies Services training Other 2.1.1 Education about rights and There is a methodology for opportunities for employment of Total training blind people in the OTR consultants, trainers, Required coaches are equipment needed for available 2.1.1.1 Organizing workshops Particular area for training is training, transportation, about the needs available at the time and at a catering, supplies 2.1.1.2 implementation of price that is provided workshops 2.2.1 Increase awareness of consultants, trainers, employers equipment needed for 2.2.1.1 Organizing workshops training, transportation, for employers by employment catering, supplies opportunities for blind people

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