Military Records Management  OMPF and ESR BJ Price Navy Personnel Command Records Management Policy (PERS-313)
<ul><li>Official Military Personnel File (OMPF) </li></ul><ul><ul><li>The official repository of documents that reflect a ...
<ul><li>Status of EFSR Close Out Project   </li></ul><ul><li>15% complete overall. </li></ul><ul><ul><li>CNIC:  13% comple...
<ul><li>We must ensure the Sailor understands OMPF and ESR. </li></ul><ul><ul><li>OMPF:  The official record. </li></ul></...
<ul><li>What information is in ESR? </li></ul><ul><li>Contracts: Enlistment/reenlistment document – Service Obligations & ...
<ul><li>What information is NOT in ESR? </li></ul><ul><li>FITREP/Eval comments/remarks – can be viewed in OMPF. </li></ul>...
<ul><li>ESR Quick Start for Sailors  </li></ul><ul><ul><li>NPC Home Page </li></ul></ul><ul><li>CCC Toolbox   </li></ul><u...
<ul><li>OMPF  </li></ul><ul><li>ESR </li></ul><ul><li>FSR </li></ul><ul><li>WERR </li></ul><ul><li>PSR </li></ul><ul><li>C...
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OMPF (aka WERR or Web Enabled Record) & ESR (Electronic Service Record)

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  • Types of records that Sailors and Career counselors, must be familiar with. OMPF : Required by ________. NPC PERS-3 responsible for policy and maintenance. Maintained on the EMPRS database at NPC. All Sailors service since 1997 have a digital OMPF on EMPRS at NPC. Consist of documents that reflect a member’s fitness for service, performance of duties, and entitlements and affects or influences a member’s career and benefits.  Documents include information about the accession, training, education, performance, discipline, decoration and awards, assignments, duties, casualty status, and separation/retirement of the Navy member.  Compensation, physical condition, medical treatment, personal documents, and non-service related documents might be maintained as part of the OMPF record if deemed necessary and appropriate by the Navy. ESR: Established t o comply with the Government Paperwork Elimination Act (GPEA) of 1998 -Implemented in 2006, made mandatory for use in 2009 - NAVADMIN 043/09. -ESR is now producing the majority of documents that sent to NPC to be scanned into the Sailor’s OMPF. -ESR is rapidly replacing FSRs throughout the Navy. Commands and Sailors must become knowledgeable with ESR. -The single field level data entry point for service record maintenance.  -Secure worldwide internet access to personnel, training and awards data.  -NPC PERS-3 in conjunction with N16 Fleet Introduction Team and NSIPS is updating he ESR Desk Guide, Quick reference Guide for Personnel Specialist, and QuickStarts for the Sailor. -Contains data and information under various electronic links – NOT ‘Pages” as we are used to seeing in g the ‘old’ FSR. - Closed out at career points by printing documents and submitting to NPC to update OMPF. FSR: Paper based field record organized by “Pages” on right &amp; left side of record. PSR : Updated by _____________
  • EFSR Close Out Project Training via teleconference for all FSR holders Onsite visit for FSR holders responsible for more than 1,000 FSRs. CNIC: All 70 commands have received training. Commands in Rota, Sigonella, Naples, and Bahrain will receive onsite visit in July. CNRFC: All 143 FSR holders (NOSCs) have received training. CNAF: 2 of 11 carriers have been trained. USFF: Training to commence as soon as a schedule is provided to us. For the close out project documents are submitted to NPC electronically instead of the mail system. The electronic submission will continue after the project is completed. We will expand the list of documents that can be submitted electronically to include all documents retained in the OMPF.
  • ESR: Ashore: web based Afloat: Server based via NSIPS Afloat Self-Service accounts: Sailor responsible for updating personal info such as religion, race, ethnicity, emergency contact, address, etc. 14 JUN: AD 326,924 + SelRes 65,493 = 392,417 = 87% with self-Service accounts.
  • ESR: We are familiar with the paper based FSR. We know what “Page” to look for certain types of info. ESR has most of the info we/you need in the course of your duties. The info in ESR is in various electronic links in data format NOT ‘Page” format.
  • OMPF (aka WERR or Web Enabled Record) & ESR (Electronic Service Record)

    1. 1. Military Records Management OMPF and ESR BJ Price Navy Personnel Command Records Management Policy (PERS-313)
    2. 2. <ul><li>Official Military Personnel File (OMPF) </li></ul><ul><ul><li>The official repository of documents that reflect a member’s fitness for service, performance of duties, and entitlements. </li></ul></ul><ul><li>Electronic Service Record (ESR) </li></ul><ul><ul><li>A personnel transaction and electronic records management application. </li></ul></ul><ul><ul><li>Field level data entry point. </li></ul></ul><ul><ul><li>Replaces the paper field service record. </li></ul></ul><ul><li>Field Service Field Service Record (FSR) </li></ul><ul><ul><li>Currently being closed out throughout the Navy. </li></ul></ul><ul><li>Performance Summary Record (PSR) </li></ul><ul><ul><li>Electronic summary of professional, performance history, and personal decorations/awards information. </li></ul></ul><ul><ul><li>Viewed by Selection Boards. </li></ul></ul>Types of Records
    3. 3. <ul><li>Status of EFSR Close Out Project </li></ul><ul><li>15% complete overall. </li></ul><ul><ul><li>CNIC: 13% complete </li></ul></ul><ul><ul><li>CNRFC: 28% complete </li></ul></ul><ul><ul><li>CNAF/USFF: 0% complete </li></ul></ul><ul><li>213 commands/activities trained: </li></ul><ul><ul><li>Training completed for CNIC and CNRFC. </li></ul></ul><ul><ul><li>Onsite schedule for Europe in July. </li></ul></ul><ul><ul><li>CNAF/USFF commands currently being trained. </li></ul></ul><ul><li>~7M documents to be electronically submitted to NPC. </li></ul>Elimination of the Enlisted Field Service Records
    4. 4. <ul><li>We must ensure the Sailor understands OMPF and ESR. </li></ul><ul><ul><li>OMPF: The official record. </li></ul></ul><ul><ul><ul><li>Sailor can view with OMPF View (formerly known as WERR). </li></ul></ul></ul><ul><ul><ul><li>Management can view with Command OMPF View. </li></ul></ul></ul><ul><ul><ul><li>Sailor is responsible for accuracy. </li></ul></ul></ul><ul><ul><ul><li>Can only be updated by submissions to NPC. </li></ul></ul></ul><ul><ul><ul><li>NOT updated by ESR or other personnel information systems. http://www.npc.navy.mil/CareerInfo/RecordsManagement/AboutYourRecord/CorrSubmiss.htm </li></ul></ul></ul><ul><ul><li>ESR: The ‘new’ field level entry point for service record entries and maintenance. </li></ul></ul><ul><ul><ul><li>Sailor must establish Self-Service account to access their ESR. (ESR Quick Start) </li></ul></ul></ul><ul><ul><ul><li>Sailor responsible for updating personal information via Self-Service account </li></ul></ul></ul><ul><ul><ul><li>Commands must establish Command View-Only, Admin Create, Edit, and Verify accounts to view, make and verify ESR entries. </li></ul></ul></ul><ul><ul><ul><li>Command CCC will use CIMS. </li></ul></ul></ul><ul><ul><li>ESR Self-Service Account status </li></ul></ul><ul><ul><ul><li>Required for all Sailors (officers and enlisted) </li></ul></ul></ul><ul><ul><ul><li>Necessary for updating emergency contact information and other personal information.  </li></ul></ul></ul><ul><ul><ul><li>As of 14 June 2010, 87% of Sailors have established Self-Service ESR Accounts. </li></ul></ul></ul>Way Ahead for Service Record Management
    5. 5. <ul><li>What information is in ESR? </li></ul><ul><li>Contracts: Enlistment/reenlistment document – Service Obligations & Agreements </li></ul><ul><li>Page 2: Dependency Application/Record of Emergency Data – Dependent Data </li></ul><ul><li>Page 4: Qualification History – Performance MDS link </li></ul><ul><li>Page 4: Training & Education – Training Education & Qualification link </li></ul><ul><li>Page 5: History of Assignments: Professional History link </li></ul><ul><li>Page 6: Record of Unauthorized Absence – Performance link </li></ul><ul><li>Page 7: Court Memorandum – Performance link </li></ul><ul><li>Page 13: Administrative Remarks – Administrative Remarks link </li></ul><ul><li>FITREPS/Evals: Performance link </li></ul><ul><ul><li>Performance marks for E5 and above </li></ul></ul><ul><ul><li>E4 and below eval information not in ESR </li></ul></ul><ul><ul><li>No comments/remarks are in ESR </li></ul></ul><ul><ul><ul><li>Sailor can view entire eval in OMPF View. </li></ul></ul></ul><ul><ul><ul><li>Command can view entire eval in Command OMPF View (when available). </li></ul></ul></ul>ESR vs FSR
    6. 6. <ul><li>What information is NOT in ESR? </li></ul><ul><li>FITREP/Eval comments/remarks – can be viewed in OMPF. </li></ul><ul><li>DD Form 1966: Record of Military processing – can be viewed in OMPF </li></ul><ul><li>SGLV 8285/8286: Family Coverage Election and SGLV certificate – viewed in OMPF </li></ul><ul><li>DD 2366: Montgomery GI Bill – viewed in OMPF </li></ul><ul><li>DD 214: Certificate of Release or Discharge from AD - viewed in OMPF </li></ul><ul><li>DD 215: correction to DD 214 - viewed in OMPF </li></ul><ul><li>Information NOT in OMPF or ESR </li></ul><ul><ul><li>Temporary Page 13s for training, counseling, etc. </li></ul></ul><ul><ul><li>OPNAV 5516/414 & 415: PRP documents </li></ul></ul><ul><ul><li>DON CAF Security Clearance Eligibility Certification </li></ul></ul>ESR vs FSR
    7. 7. <ul><li>ESR Quick Start for Sailors </li></ul><ul><ul><li>NPC Home Page </li></ul></ul><ul><li>CCC Toolbox </li></ul><ul><ul><li>NKO Navy Career Tools Page </li></ul></ul><ul><li>ESR Desk Guide & Reference Guide for PS </li></ul><ul><ul><li>NKO & NSIPS Home Page </li></ul></ul><ul><li>NSIPS Help Desk </li></ul>ESR Information
    8. 8. <ul><li>OMPF </li></ul><ul><li>ESR </li></ul><ul><li>FSR </li></ul><ul><li>WERR </li></ul><ul><li>PSR </li></ul><ul><li>CIMS </li></ul><ul><li>CIMS/ID </li></ul>Sailor Tools <ul><li>NeL </li></ul><ul><li>Navy COOL </li></ul><ul><li>USMAP </li></ul><ul><li>SMART </li></ul><ul><li>ETJ </li></ul><ul><li>PRIMS </li></ul><ul><li>NDAWS </li></ul><ul><li>FleetRIDE </li></ul><ul><li>FLTMPS </li></ul><ul><li>NRMS </li></ul><ul><li>OPINS </li></ul><ul><li>PTS </li></ul><ul><li>TOPS </li></ul>Acronym Soup
    9. 9. Questions?

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