Hello. This presentation is an important part of NCPACE Orientation Services designed to provide Sailors with important information to help them better understand NCPACE and how it can help them maximize their educational opportunities at sea. Orientation Services (OS) are conducted by Navy College Office staff to prepare a command and its personnel for participation in NCPACE. Please ensure your ESO has documented your completion of this brief so that you can proceed in the enrollment process.
The Navy College Program for Afloat College Education (NCPACE) was created to allow seagoing servicemembers to easily participate in voluntary education. Sailors at sea may begin, continue, or complete college courses, or they may complete an entire degree program using NCPACE.
NCPACE Orientation consists of a series of events conducted by Navy College Office staff, beginning with a command level briefing and culminating in the presentation of a Command Education Plan to a Commanding Officer. Events include the command briefing, crew briefings, ASSET placement testing and individual counseling for interested crew members. While Navy College assists with planning a program and preparing the crew, the ship makes all decisions about when, what type, and where NCPACE is conducted.
There are many things that have to be completed before an NCPACE program can begin: briefings, requests, approvals, registration, and delivery of materials all take time. Sailors must attend mandatory briefings and be on hand for official registration. When a ship goes on deployment the crew is often not available the month prior to leaving due to Pre-Overseas Movement, and the month prior to that is often taken up with underway preparations. Because of this commands and Sailors need to put together their programs and order their courses well in advance of deployment and term start dates. Too often the Sailor who plans to “wait until later” winds up not being able to participate at all.
NCPACE is not only valuable for students seeking college credits, It is useful to the command in providing opportunities and services to sailors; It is useful to each sailor in professional development for advancement, rating choices, and career success; and It can allow sailors to prepare themselves for college and life after their military career.
Combined with traditional college coursework; ACE recommended military training and qualifications; and credits recommended through testing, NCPACE is an important piece of the voluntary education process.
NCPACE is tuition=free; students only pay for books and necessary fees. Sailors using Tuition Assistance and online schooling need to worry about having a reliable Internet connection: with NCPACE there is NO INTERNET REQUIRED – everything is completely self-contained. NCPACE is an additional benefit to seagoing servicemembers – it does not affect access to Tuition Assistance, GI Bill benefits, or DANTES testing, but is another method of earning credit
There are TWO types of qualifications a Sailor must complete in order to participate in NCPACE: FIRST, they must meet the requirements of NAVADMIN 161/07 and meet their military responsibilities prior to enrolling in schooling. A second NAVADMIN, NAVADMIN 105/10 requires Sailors to have met with Navy College Office personnel to ensure they have a valid education plan and understand their funding choices. This NAVADMIN is designed to avoid wasting time and money. SECOND, they must meet the specific requirements to participate in NCPACE: command approval, attendance at a Crew Brief, meeting any pre-requisites, and being present for Official Registration.
The command may combine various methods of delivery in an NCPACE program. Instructor-Led, or IL, consists of having a qualifed teacher onboard offering courses. Distance Learning, or DL, allows Sailors to conduct one-on-one, self-paced schooling. Both are NCPACE, they are just different ways to complete courses.
If the ship desires to provide Instructor-based classes, certain requirements must be met. The ship must provide enough student demand to justify assignment of an instructor onboard. The ship must also meet obligations concerning classroom availability and class size, in addition to addressing messing and berthing for attached instructors. Active duty navy personnel have the opportunity to teach while at sea. With command approval, qualified shipboard personnel may teach specific courses. Active duty personnel interested in teaching should contact the colleges directly for qualification requirements.
IL Courses may be ordered for Academic Skills, college prep, and undergraduate or graduate college courses. The courses must run for 48 contact hours, and are traditionally scheduled to be completed in an eight-week term.
DL courses are ordered and delivered to the ship prior to deployment. Each DL term runs for 90 days, but the Sailor has flexibility in how they complete it. When their books and student packages are delivered a test folder is delivered to the NCPACE Coordinator. The NCPACE Coordinator is responsible for maintaining and safeguarding tests and materials, and oversees each student’s progress.
Commands may request a contractor-supplied laptop computer to allow students to work on their courses,or allow students to work on their courses on their personal or government machines. If government systems are authorized, ships IT personnel may be asked by the NCPACE coordinator to check the configuration of certain CDs to ensure they work on the ship’s systems. Command support for access is crucial, as lack of access to a computer is not considered a valid reason for non-completion of a technology course. This is one of the major benefits of NCPACE, since INTERNET access is not required.
The entire NCPACE program is run by Central Texas College of Kileen, Texas. It has subcontracted with eleven other schools to offer courses. While some of the schools offer preparatory, undergraduate and graduate courses via Instructor, most of them are part of the DL network offering undergraduate and graduate courses. All of the schools are regionally accredited, military-friendly institutions that work with Sailors provide the best mix of traditional and non-traditional schooling. Student transcripts do not indicate that a course was completed at sea, with the Navy, or through NCPACE. They read the same as any other traditional transcript from that school.
Academic Skills is one of the most important components of the NCPACE program. It cannot be done via DL, this program is available with an instructor to anyone regardless of their academic level. However, it is most beneficial for those who need refresher courses in reading, writing and math or will need to re-take their ASVAB for Perform to Serve. These courses are usually offered over a 3 or 4 week term. They are offered at no cost to the Sailor. Unlike other NCPACE courses, for Academic Skills books and materials are provided at no charge.
Military service does not take the place of formal schooling. If a course has a pre-requisite there is no waiver. Proof of meeting a pre-requisite must be shown the contractor during Official Registration. The ASSET is designed to determine a person’s current skill level in reading and math. Normally an individual will take both tests, however, it is possible to test in only one skill area, e.g. math ASSET tests are scored at the Navy College Office and results are provided to the NCPACE counselors. ASSET scores from tests administered at on-base colleges can also be used for NCPACE course selection.
It’s important to understand that Navy College Counselors help with preparing a program, but that Official Registration is required for the contractor to put together each student’s course packages. Pre-registration does not obligate a Sailor, they only become a student after official registration. The official registration will be conducted by the contractor aboard the ship, when they will collect registration forms, collect book money, and (21 days later) deliver student packages. A student may need to take an ASSET test in order to sign up for NCPACE courses. If you have had prior college, bring copies of any transcripts or SOCNAV agreements to the counseling session. These documents will enable the counselor to verify prerequisites and ensure that courses selected will meet your degree requirements.
NCPACE courses are offered in compressed terms and a single course constitutes a half-time student load. Often this is a heavy load in addition to a Sailor’s workload. Many commands institute a policy that no one should be enrolled in more than one course at a time. However, if there is a compelling reason for someone to enroll in two courses in a term, the individual’s commanding officer can allow it. This does not apply to Navy’s policy of one course policy for the initial Distance Learning term.
If you are unable to pre-register, you may still have limited options. For instructor-based courses, if a course is not fully enrolled, you may be able to go to that class and be added to the roster provided you have taken all other steps, e.g. reviewed this brief, taken the ASSET (if required) and have other documentation (transcripts) if there are prerequisites involved. For computer-based courses, you may not be able to enroll because the contractor has not created a student package. Ensure your ESO knows what you are doing so they can make sure your enrollment status is correct for funding and grading purposes.
For IL courses books are sold the first night of class. For DL courses a Sailor has the option of ordering materials from the contractor during Official Registration or trying to order them on their own. The advantages of ordering from the contractor include guaranteed delivery of all materials and replacement of any missing/damaged materials. If a Sailor wants to order materials on their own they must realize that they will not find great savings over the NCPACE prices, and that failure to have their materials IS NOT justification for a command-supported withdrawal from a course. Approximate book prices will be available during pre-registration but actual book prices will be provided by the contractor. DL book orders are placed at OFFICIAL REGISTRATION. The command may use the Navy Cash system, or Sailors can buy a money order or cashier’s check to purchase books as the contractor will not accept personal checks or credit cards. While the contractor sells books they do not buy back texts. They will provide information on how to return books to MBS for resale.
ONE OF THE MOST IMPORTANT SLIDES IN THIS PRESENTATION. The Navy is making a sizable investment for each NCPACE enrollment so it is very important that Sailors do their part by finishing what they start. If you get off to a bad start in a class and start feeling that you may not be able to successfully complete it, you need to seriously consider official withdrawal. Not attending the class, or not starting on the course WILL NOT REMOVE YOU FROM THE NCPACE PROGRAM!
This completes the NCPACE Crew Briefing, now it is up to you. You must do the following: 1 – Make sure you are qualified for NCPACE by completing/meeting your military requirements 2 – Attend an NCPACE Crew Brief, pay attention, and ASK QUESTIONS 3 – Sign up for classes with your ESO or NCPACE Coordinator – if you do not sign up then the command may not have enough people to conduct a program, so if you wait you may actually prevent the command from having anything. 4 – SHOW UP for Official Registration. It does not matter how much you want to do NCPACE or what you have told your ESO, NCPACE Coordinator, or Navy College advisor. If you are not present to officially register you will not be a student. And 5 – Take NCPACE seriously – these courses are not simplified for Sailors at sea, they do not expect or accept substandard work. They are actual college courses no different than those offered on campus, they are just using a different delivery method.
Good Luck in your pursuit of voluntary education. Please ensure your ESO has documented your completion of this brief so that you can proceed in the enrollment process.
Ncpace crew brief 2010
NAVY COLLEGE OFFICE LEMOORE
The command manages NCPACE – they decide when and
what kind of programs will be offered
Navy College Office provides briefings, placement
testing and academic advising, but the ship does not
have an NCPACE program until the command submits
an Official Request based on student interest!
Dep 1 Dep 2 Dep 3 Dep 4 Dep 5 Dep 6
Distance Learning Term I Distance Learning Term II
REQUIRED PRIOR TO
-- COMMAND BRIEF
-- CREW BRIEFS
Sailors officially register for
HAS THIS TIME
TO ACQUIRE, PUT
PACKAGES TO THE
COMMAND CONDUCTS NCPACE DURING DEPLOYMENT
ALL PREPARATIONS MUST HAVE BEEN COMPLETED
PRIOR TO SHIP LEAVING HOME PORT
Can’t I wait to enroll later?
As you can see, if you’re within two months, it may already be too late
The value of NCPACE
Commands like NCPACE because they can:
Offer officer and enlisted personnel preparatory, basic, advanced and
graduate courses while at sea
Ensure that any Sailor who needs a high school diploma is prepared for
equivalency exams (GED)
Help sailors in rating conversion by providing training to increase ASVAB
Sailors like NCPACE Professionally:
Upgrade skills for advancement, rate change, and success in military
Degrees provide 2-4 points for advancement (E-4 to E-6)
and special consideration before boards (E-7 to E-9)
Sailors like NCPACE Personally:
Prepare to be successful in college
Complete individual courses or entire degree plans leading towards
Associates, Bachelors, or Masters degree
NCPACE is an important piece
of YOURYOUR education plan
Sailors can pursue their educational goals using combinations
Academic Skills and preparatory courses
Instructor Led (IL) courses
Distance Learning (DL) courses - CD, iPod and PDA
DANTES Examinations - CLEP, DSST, ECE
Online and other distance learning options
Attending shore-based college courses
What does NCPACE do?
Free tuition, the Navy pays 100% of the cost of tuition
No internet requiredNo internet required ! No chance of failing courses due
to unreliable internet or lack of internet access on ships
The cost for books & associated course materials are the
responsibility of the student
Helps ensure student “buy-in”
Neither TA or VA can pay for books
Participation in NCPACE does not affect
Veteran’s Benefits (GI bill)
Can I Participate in NCPACE?
Must be recommended for promotion
Advancement eligible sailors must
have taken and passed their most
recent advancement exam
Must pass (or be medically waived
from) their most recent physical
readiness test (PRT)
Sailors who have been awarded Non-
judicial Punishment (NJP) or Courts-
martial punishment in the previous
six months shall not be authorized
Must not be Under Instruction in
Initial Skills Training or in a Duty
Status Under Instruction (DUINS)
Officers will incur a two-year
service obligation for TA and
NCPACE courses commencing with
their completion of the program
Must have an approved
academic/education plan on file
Must have one year onboard their
Only courses required by the
academic/education plan will be
authorized for TA and NCPACE
Meet with NCO Advisor/school
advisor/chain of command/mentor
if having difficulty with courses
NAVADMIN 161/07 –June 2007 and NAVADMIN 105/10 – March 2010
NCPACE has two options
Janus -- the Roman god of gates, doorways, beginnings and endings
If the command chooses to bring an instructor onboard:
There must be enough student interest for an instructor to
teach at least two full classes:
one section each of two subject-related courses
- or -
more than one section of the same course
The command must identify classroom capacity when
ordering classes and provide facilities for the duration of
Let your ESO knowLet your ESO know earlyearly if you are interested in classesif you are interested in classes
onboard the shiponboard the ship
NCPACE Instructor Led (IL)
(3-4 weeks = 45 hours)
College Preparatory Courses
Undergraduate Lower Level
Undergraduate Upper Level
(6-8 weeks = 48 hours)
Number, location, and hours per
class are determined by the
Free tuition, Sailor buys books &
materials from instructor on first
night of class
Classes are taught by instructors
Set schedule of classes while
Available to squadrons while
Meet all course prerequisites
Take ASSET assessment for
math & English courses
Meet with Navy College Education
(IL)NCPACE Instructor Led
CD / iPod / PDA
w/textbook & student guide
College Preparatory Courses
Undergraduate Lower Level
Undergraduate Upper Level
Free tuition, Sailor buys books from
contractor aboard ship at official
Instruction is mostly CD & textbook
Self-paced within a set term, usually 90
days – no internet access requiredno internet access required!
Courses offered at lower, upper level &
Meet all course prerequisites
Take ASSET assessment for math &
Meet with Navy College Education
NCPACE Distance Learning (DL)
No specialized computer software requirements, any
Windows-based computer will work
no internet access neededno internet access needed
Students may use personal, contractor or government
If contractor laptop computers are requested, the
command is responsible for their security and upkeep
(DL)NCPACE Distance Learning
Who provides NCPACE?
NCPACE Contractor – Central Texas College
College Prep &
College Prep & Undergraduate
Central Texas College
Texas A&M University-
Central Texas College
St. Leo University
Dallas TeleCollege ECPI College of
Saint Leo University Thomas Edison State
Academic Skills are only available via instructor
Commands may assign Sailors via boards or evaluation
Sailors should be assigned to Academic Skills courses if:
ASSET scores indicate Academic Skills review needed
ASVAB WK or AR scores are less than 45 and there is no
related college course work
Sailors should also take Academic Skills if they are:
Planning to retake the ASVAB/AFCT
Preparing for a GED or working on a HS Diploma
Preparing for a standardized exam, e.g., SAT or ACT
Preparing for a credit-by-examination, e.g. CLEP or DSST
NCPACE Instructor Led
Prerequisites and ASSET
IF A COURSE HAS A PREREQUISITE, THERE ARE NO WAIVERS
You must be able to show the contractor that you have met
the requirements for the course at official registration
SMART transcripts, college transcripts, other documents
WHAT IS ASSET TESTING?
Used for course placement, usually English and math
ASSET placement may consist of two 25-minute tests:
Mathematics (numerical skills, elementary algebra, or
WHO NEEDS IT?
Anyone who plans to take math or English courses
Everyone who participates in NCPACE
must complete an NCPACE Briefmust complete an NCPACE Brief
and should meet with an Education Advisor
If you need to take an ASSET, it should be done before you
meet with an advisor
ASSET and advising must be done before Official
Registration -the contractor does not have time for and is
not the person for orientation, advising or testing
Your Courseload should be designed to help you be successful,
not to commit you to an unrealistic schedule
Thumb rule = @ 45-48 hours PLUS twice that for reading/homework
= approx. 150 hours per course, or about 1 hour 15 minutes per
day for one class
To be successful (considering military duties and outside
distractions) you may want to take only one course at a time
Your initial enrollment is limited to one course (no exceptions)
The maximum amount of NCPACE courses allowed at any one time
is two courses
Courses may not overlap, e.g. 12-week DL classes may not overlap
8-week IL classes if it results in a student taking three classes
If a course is not completed, then continuing the following term
is not allowed
If you are struggling with your course, talk with your command/
ESO/Navy College Office! Ignoring it will not make it go away.
What if I’m not there for
You must still have completed an NCPACE Brief in order to
participate in NCPACE
You may not enroll in Distance-learning (DL) courses because all
materials must be pre-ordered and delivered by a specific date
by the contractor
You might be able to enroll in Instructor-led (IL) courses;
subject to space-available/course-available basis
Check with your ESO and see what they recommend
If you miss registering for courses your choice may be to study
What about books?
Plan ahead -- payment must be only by Navy Cash CardPlan ahead -- payment must be only by Navy Cash Card,,
money order or cashier’s check for all enrolled termsmoney order or cashier’s check for all enrolled terms
Books and related materials will be delivered to the ship and sold
to the student
For DL courses - by the contractor
Payment is due at Official Registration, which occurs about
three weeks prior to the start of the program
Students may choose alternative methods, but must take
full responsibility for getting materials before class starts
For IL courses - by the instructor
Payment is due the first class
Book buy-back policy is the same as for the main campus
What if I have to drop/Withdraw?
It is the STUDENT’S responsibilityIt is the STUDENT’S responsibility to follow procedure to drop
or withdraw from course(es)
For IL -- until the 3rd
class meeting to drop without penalty
For DL -- 14 days14 days from the start of the term (not from the
receipt of materials) to drop without penalty
Failure to properly drop a classFailure to properly drop a class
will result in a permanent “F” grade which cannot be erasedwill result in a permanent “F” grade which cannot be erased
Withdrawals for any reason after 3rd
class meeting/14 days are
command approved only, charged at the full tuition cost to the
government, show in the command’s completion record and result
in a “F” on the student’s transcript
(Deployed submarines - 30 calendar days from the start date of the term set in the delivery order)
So, what do I do next?
FIRSTFIRST,, BE QUALIFIED
IAW NAVADMIN 161/07 & 105/10
SECONDSECOND,, NCPACE CREW BRIEF is required,
make sure you report viewing this presentation to your ESO
and complete the verification exam
(and then tell your friends)
THIRDTHIRD,, sign-up for classes with your ESO
FOURTH,FOURTH, SHOW UPSHOW UP
at the Official Registration
DL – when the contractor comes on board
IL – with instructor on first night of class
Need more information?
Who to talk to:
-- Your ESO –
-- Your NCPACE Coordinator –
-- Your Navy College Office –
-- The Navy College Center --
Thank you for your interest in NCPACE
best wishes for a successful education
This could be YOU!