Navy Personnel SystemsHow to Review Your OMPF and ESR(step-by-step guide)This brief is current as of 17 APR 2013.
Before we get started… Some of you already know how to use Navy personnelsystems online. For you, this training will prov...
Introduction Navy personnel records document your Navy career. It is VERY IMPORTANT that you routinely and periodicallyv...
Official Military Personnel FilePaper turned intoElectronsToday, your service recordinformation is maintainedin two primar...
Official Military Personnel File (OMPF) OMPF contains electronic images of documents generatedthroughout your career, fro...
Frequency of Enlisted Record Update Some OMPF documents are generated from data stored inyour Electronic Service Record (...
OfficerAwards, Decorations, and MedalsEducational Data / TranscriptsFitness ReportsLetters of Appointments and PromotionsM...
Action: Access your OMPF You have automatic accessto your OMPF. Log in to BOL athttps://www.bol.navy.mil Select Officia...
Action: Navigate and View OMPF DocumentsClick on a highlighted row to download individual documents.Click several boxes an...
 OMPF documents are assigned a “Field Code” basedon the type of information in the document. Documents in Field Codes 30...
Action: Verify Performance Records11Field Code 35_TIP_________Ensure the evaluationsand fitness reportsdocumented in OMPFm...
IMPORTANT: Board ID field is normally populated 30 days prior to enlisted Selection Board and 60 days prior to officerSele...
Action: Verify Training, Education, Quals13Review Qualification History.1IMPORTANT: Warfare Qualifications awarded since 2...
Action: Verify Personal Awards14Verify all Personal Awards are listed.1_TIP_________Ensure personalawards documented inOMP...
U.S. Navy Awards15U.S. Navy Awards is located on the Internet at https://awards.navy.mil.Use information provided in the R...
Action: Verify Field Code 38 (Adverse Info)IMPORTANT: Take immediate action to remove AdverseInformation filed in your rec...
Action: Review OMPF Routinely Periodically, verify yourofficial record is accurateand complete:- Verify 6 months prior to...
Action: Update or correct your OMPF Your OMPF reflects documents that have been received,reviewed, and accepted as an off...
NPC website provides supporting resources19Go to www.npc.navy.mil to find resources helping youview and manage the career ...
Electronic Service Record (ESR) ESR contains electronic data representing some, but not all,of the information previously...
Action: Establish your ESR account Active Duty Sailors – Officerand Enlisted – must establish a"Self-Service" ESR account...
View ESR data, beginning on the Home Page Navigate the ESR Home Page using links provided.22ESR Home PageLeft Navigation ...
Action: View ESR data Links provided underView are read-only, which meansthat you cannot enter or changeinformation displ...
Action: Verify “Dependency Data”24When updated, your Dependency Data is printed as form NAVPERS 1070/602 (Dependency Appli...
Action: Verify “Member Data Summary”25Periodically, your Member Data Summary is printed as form NAVPERS 1070/886 and submi...
Action: Verify "Training Summary"26Training Summaryincludes Civilian education, Navytraining, Navy eLearning courses,Certi...
Action: Verify "Honors and Awards"Periodically, your Honors and Awards are printed as form NAVPERS 1070/880 (which, along ...
Action: Verify Performance data28PerformanceFITREP/Eval performancemarks, recommendations,etc.Your signed FITREP/Eval is m...
How to print documents from ESR1. At the bottom of ESR pages, lookfor and click on buttons provided.2. When pop-up message...
Action: Review ESR routinely Every six months review your ESR and verify that it containsaccurate and current information...
Caution and a Warning: You mustSafeguard Personal and Private InformationYour records contain Personally Identifiable Info...
Action: Protect your PIIProtect PII using the following best practices:- Share PII only with those who have a need to know...
Summary Your Navy service record is maintained in two systems:- OMPF contains official documents- ESR contains personnel ...
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How to review your ompf and esr (step by-step guide) 17 apr 2013

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  • Documents not represented by ESR data or OMPF files:Performance Information MemorandumDependency Certification (NAVCOMPT 3072)Dependency Status Action LetterQuestionnaire for Nation Security Positions (SF 86)DON CAF Security Clearance Eligibility CertificationPCS orders with endorsementsSpecial Duty Screening (NAVPERS 1306/92)Overseas Screening (NAVPERS 1300/16State of Legal Residence (DD Form 2058)Frocking LetterTravel Claim (DD Form 1351-2)Expeditionary Screening Checklist (NAVPERS 1300/22)Also:DON Family Care Certificate (NAVPERS 1740/6)Family Care Plan Arrangements (NAVPERS 1740/7)Alternate Final Multiple Score (AFMS) Worksheet (used by SPECWAR)
  • How to review your ompf and esr (step by-step guide) 17 apr 2013

    1. 1. Navy Personnel SystemsHow to Review Your OMPF and ESR(step-by-step guide)This brief is current as of 17 APR 2013.
    2. 2. Before we get started… Some of you already know how to use Navy personnelsystems online. For you, this training will provide a review andupdate. For those of you who are unfamiliar with online personnelsystems, this training will introduce you to the steps requiredto view and verify your online personnel records. For command leaders, this training will familiarize you withtraining materials that can be used in future commandindoctrination and training events.2
    3. 3. Introduction Navy personnel records document your Navy career. It is VERY IMPORTANT that you routinely and periodicallyverify that the information displayed in your personnel recordsis ACCURATE and COMPLETE. Use information provided in the following slides to view andverify the personnel information displayed in your OfficialMilitary Personnel File (OMPF) and your Electronic ServiceRecord (ESR).3_TIP_________OMPF documents areused during SelectionBoard Review.The ESR is NOT used bySelection Boards.
    4. 4. Official Military Personnel FilePaper turned intoElectronsToday, your service recordinformation is maintainedin two primary systems:1. Official Military PersonnelFile (OMPF)2. Electronic Service Record(ESR)4Electronic Service RecordField Service RecordYour paper FieldService Record isgoing, going,gone!
    5. 5. Official Military Personnel File (OMPF) OMPF contains electronic images of documents generatedthroughout your career, from time of entry until finalseparation. Every Navy officer and enlisted member has an OMPF, whichis accessed via BUPERS Online (BOL). BOL is located at https://www.bol.navy.mil. OMPF documents your Navy career:- Performance- Professional History- Personal Information- Training, Education and Qualifications- Privileged and Adverse Information- Separation and Retirement5_TIP_________OMPF documents arethe primary imagesviewed by SelectionBoards.
    6. 6. Frequency of Enlisted Record Update Some OMPF documents are generated from data stored inyour Electronic Service Record (ESR). Personnel documents should be submitted to OMPF at thetime they are generated.- EXCEPTION TO THE RULE: Awards, Training and Qualifications, and Historyof Assignments data is printed from your ESR and submitted to OMPF onlywhen you reenlist or when you separate from service.- IMPORTANT: If you are going before a Selection Board and there aresignificant transactions in your ESR that are not in your OMPF, submit printedcopies of ESR pages (NAVPERS forms) with your package to the Board.6_TIP_________Routinely verify yourOMPF is accurate andcomplete. See yourPersonnel Office, CPCor PSD when items aremissing or incorrect.ESR data printed and submitted to OMPF Dependency Data (submitted to OMPF as form NAVPERS 1070/602) Member Data Summary (submitted to OMPF as form NAVPERS 1070/886) Training Summary (submitted to OMPF as form NAVPERS 1070/881) Honors and Awards (submitted to OMPF as form NAVPERS 1070/880)
    7. 7. OfficerAwards, Decorations, and MedalsEducational Data / TranscriptsFitness ReportsLetters of Appointments and PromotionsMiscellaneous Professional HistoryPhotograph (most recent)Privileged Information, Adverse Material,Family Advocacy Program, Medical Boards,Physical Evaluation Boards, etc.QualificationsReserve StatusService Determination, Separation, andRetirementSelection Boards review OMPF documents7EnlistedAdministrative RemarksAdverse InformationAssignment and ClassificationAwards, Decorations, and MedalsEducation and TrainingEnlisted Performance DataEnlistment / Reenlistment DataMiscellaneous Professional Service HistorySeparation and RetirementTypes of Selection BoardsRetention, Advancement, Continuation(Officer and Enlisted), Special Programs,Special Promotions, Screening.
    8. 8. Action: Access your OMPF You have automatic accessto your OMPF. Log in to BOL athttps://www.bol.navy.mil Select Official MilitaryPersonnel File (OMPF) –My Record.8
    9. 9. Action: Navigate and View OMPF DocumentsClick on a highlighted row to download individual documents.Click several boxes and select the green arrow to view multiple documents.Click headings to sort by Form Name, Subject, Document Date, etc.9132
    10. 10.  OMPF documents are assigned a “Field Code” basedon the type of information in the document. Documents in Field Codes 30 through 38 are providedto enlisted Selection Boards for review.- See BUPERSINST 1430.14F, BUPERSINST 1070.27B,and MILPERSMAN 1070-080 To verify ALL OMPF documents are available to theSelection Board, sort by Field Code desired.- If documents are duplicated, illegibleor missing, or if you discover anotherperson’s document misfiled in yourOMPF, take immediate action.Action: Sort by OMPF “Field Code”10Field Codes provided forEnlisted Selection Board Review30 Procurement, Enlistment/Reenlistment31 Classification and Assignment32 Administrative Remarks33 Separation and Retirement34 Professional Service History35 Enlisted Performance Data36 Training and Education37 Decorations, Medals and Awards38 Adverse InformationFor more information, go to the NPC website athttps://www.npc.navy.mil.Hover over Career Info. Click Records Management >Military Personnel Records > Document Correction
    11. 11. Action: Verify Performance Records11Field Code 35_TIP_________Ensure the evaluationsand fitness reportsdocumented in OMPFmaintain “continuity”and none are missing(see next page).Sort by “Document Date” to ensureno evaluations are missing.2To view Performance Records, enter “35” inthe “Field Code” box and filter ( ) withthe word “Contains”.1
    12. 12. IMPORTANT: Board ID field is normally populated 30 days prior to enlisted Selection Board and 60 days prior to officerSelection Board convening dates. If blank within this time period, you are not being considered. Follow proceduresin the cycle NAVADMIN to ensure your eligibility is validated prior to Board convening date.Action: Verify Evaluation ContinuityClick FITREP/Eval Reports on BOL Application Menu.1Click Performance Evaluation Continuity.2Verify no “Missing Periods”and no gaps.3Verify Board eligibility.412
    13. 13. Action: Verify Training, Education, Quals13Review Qualification History.1IMPORTANT: Warfare Qualifications awarded since 2006 are entered into your ESR and listed on the ESR Member DataSummary page. When printed, the Member Data Summary page becomes NAVPERS 1070/886. You may need to printand submit a copy of your Member Data Summary (NAVPERS 1070/886) with your letter to the Selection Board.Field Code 36Download individual documents to verify alltraining/quals are documented in OMPF.2
    14. 14. Action: Verify Personal Awards14Verify all Personal Awards are listed.1_TIP_________Ensure personalawards documented inOMPF match thosereflected on the U.S.Navy Awards website(see next page).Field Code 37Periodically, your ESR Honors and Awards page is printed as form NAVPERS1070/880 (which, along with NAVPERS 1070/881, replaces the old Page 4) andsubmitted to your OMPF.
    15. 15. U.S. Navy Awards15U.S. Navy Awards is located on the Internet at https://awards.navy.mil.Use information provided in the REFERENCES box to submit updates and corrections (see #3 above).Click PERSONAL AWARDS.1View Personal Awards FAQs andUpdating Personal Awards. 3Run Personal Awards Queryto view and verify Awards.2
    16. 16. Action: Verify Field Code 38 (Adverse Info)IMPORTANT: Take immediate action to remove AdverseInformation filed in your record by mistake!16Enter “38” in the Field Code boxand filter with the word “Contains”.1If you have zero results,that’s a good thing!2Field Code 38Other Useful Field Codes39 Emergency Data (NAVPERS 1070/602)41 Security Clearances and InvestigationsSee MILPERSMAN 1070-080 for more informationNOTE: Sometimes an adverse Page 13 will befiled in Field Code 32. Check there, too.
    17. 17. Action: Review OMPF Routinely Periodically, verify yourofficial record is accurateand complete:- Verify 6 months prior toSelection Board review.- Every year, order a CD copyof your OMPF and place it ina safe and secure place(order through BUPERSOnline). Work with your PersonnelOffice, CPC or servicingPSD to update your record,as necessary.17
    18. 18. Action: Update or correct your OMPF Your OMPF reflects documents that have been received,reviewed, and accepted as an official document.- If you discover a duplicate document or a document that belongs tosomeone else, you may contact NPC directly to have the errorcorrected. For information helping you correct your OMPF, go to the NPCwebsite at https://www.npc.navy.mil (see next page).- Hover over Career Info. Click Records Management > MilitaryPersonnel Records > Document Correction.- Hover over Career Info. Click Records Management > MilitaryPersonnel Records > Document Submission.18IMPORTANT Actions taken to update OMPF will not automatically update other personnelsystems, such as Navy Awards or ESR. You may be required to update each personnel system individually.
    19. 19. NPC website provides supporting resources19Go to www.npc.navy.mil to find resources helping youview and manage the career information displayed inyour Navy Personnel Records.1
    20. 20. Electronic Service Record (ESR) ESR contains electronic data representing some, but not all,of the information previously held in the paper Field ServiceRecord.- ESR allows you to view information contained within the NavyStandard Integrated Personnel System (NSIPS).- NSIPS contains pay and personnel information entered by yourcommand and/or servicing PSD. Periodically, usually at specific career milestones such asreenlistment, separation or retirement, ESR information isprinted, signed and electronically submitted to your OMPF.20
    21. 21. Action: Establish your ESR account Active Duty Sailors – Officerand Enlisted – must establish a"Self-Service" ESR account. Ashore versus Afloat- All Sailors establish their ESR accountashore: https://nsips.nmci.navy.mil/- Afloat Sailors should establish asecond ESR Afloat account for useunderway. The “ESR QuickStart” will helpyou establish your account(s). If you need assistance, contactthe NSIPS Help Desk.- (877) 589-5991- nsipshelpdesk@navy.mil21_TIP_________Find QuickStarts andother user aids on theNPC website. From thehomepage, click CareerToolbox (on left-handside of page).
    22. 22. View ESR data, beginning on the Home Page Navigate the ESR Home Page using links provided.22ESR Home PageLeft Navigation BarESR Home PageMain Menu
    23. 23. Action: View ESR data Links provided underView are read-only, which meansthat you cannot enter or changeinformation displayed. View functionality allows you toverify information submitted to theNavy Standard Integrated PersonnelSystem (NSIPS). If you discover errors, contact yourPersonnel Office, CPC or servicingPSD.23
    24. 24. Action: Verify “Dependency Data”24When updated, your Dependency Data is printed as form NAVPERS 1070/602 (Dependency Application/Record ofEmergency Data, or “Page 2”) and submitted to OMPF. (Print your own copy, using button at bottom of page.)Dependency DataIncludes dependency data for spouse,children and parents, EmergencyContact, and Beneficiaries for unpaidpay and allowances, death gratuity, etc.
    25. 25. Action: Verify “Member Data Summary”25Periodically, your Member Data Summary is printed as form NAVPERS 1070/886 and submittedto OMPF. (Print your own copy, using “Print Form” button at bottom of page.)Member Data Summaryincludes Security eligibility and status,Current Assignment, DependentsInformation, Education (AFQT scores),NEC History, Warfare QualificationHistory, Promotion History, etc.
    26. 26. Action: Verify "Training Summary"26Training Summaryincludes Civilian education, Navytraining, Navy eLearning courses,Certifications, PQS, etc.NOTE: for Warfare Quals, review your“Member Data Summary” page.Periodically (Reenlistments, Retirements, Separations, etc.), your Training Summary is printed as form NAVPERS1070/881 (which, along with NAVPERS 1070/880, replaces the old Page 4) and submitted to OMPF. (Print your owncopy, using the “Qualification History” button at bottom of page.)
    27. 27. Action: Verify "Honors and Awards"Periodically, your Honors and Awards are printed as form NAVPERS 1070/880 (which, along with NAVPERS 1070/881,replaces the old Page 4) and submitted to OMPF. (Print your own copy, using button at bottom of page.)IMPORTANTIf data entries are “Not Verified”, request yourPersonnel Office, CPC or PSD to investigate. (You may be requiredto provide documentation to support Verification approval.)Information “Not Verified” will NOT print on NAVPERS forms.27
    28. 28. Action: Verify Performance data28PerformanceFITREP/Eval performancemarks, recommendations,etc.Your signed FITREP/Eval is mailed to NPC by your command.Once verified, it is submitted to OMPF. Additionally,information is extracted and sent to your ESR. Click View All to review past reports. NOTE: Narrative comments are not entered into ESR andcan be viewed only in your OMPF.
    29. 29. How to print documents from ESR1. At the bottom of ESR pages, lookfor and click on buttons provided.2. When pop-up message opens,click “OK”.3. Go to “NSIPS ReportManager” on the leftnavigation menu.4. Click “Refresh”several times, thenclick “View” whenthe button appears.5. Locate the PDFfile and click toview and printyour document.2912354
    30. 30. Action: Review ESR routinely Every six months review your ESR and verify that it containsaccurate and current information. If you discover errors or missing information, contact yourcommand Personnel Office, CPC or servicing PSD.30IMPORTANT Actions taken to update your ESR will not automatically updateother personnel systems, such as Navy Awards or your OMPF. You may be required to update each personnel system individually.
    31. 31. Caution and a Warning: You mustSafeguard Personal and Private InformationYour records contain Personally Identifiable Information (PII).- PII is any information that can be used to distinguish or trace your identity.- Examples of PII include, but are not limited to:• Name• Social Security Number (SSN)NOTE: Full and partial SSNs associated with a name are especially sensitive and commonly found onmany of your service record documents.• Date of birth, home address, home phone number, personal email address• Family data• Religion, Race, National Origin• Fingerprints, Photographs• Performance Rating• Security Clearance• Leave balances, types of leave used• Financial and Medical Information31IMPORTANTTake special care to safeguard sensitive personal elements and all medicaland financial information from persons without a need to know.
    32. 32. Action: Protect your PIIProtect PII using the following best practices:- Share PII only with those who have a need to know.- Store PII in a locked container, in a locked space, or on an encryptedhard drive.- When sending an email containing PII or attachments with PII, you mustEncrypt and digitally Sign the email.- Destroy any document or electronic file containing PII if you don’t need it.Keep only what is absolutely required.32IMPORTANT Personnel documents contain personal and private information that can bemisused for a variety of purposes, including identity theft. You must retain service record documents in a safe, secure place!
    33. 33. Summary Your Navy service record is maintained in two systems:- OMPF contains official documents- ESR contains personnel data You should review OMPF and ESR routinely and takenecessary action to update missing or inaccurate information.- Actions taken to update OMPF and ESR will not automatically updateother personnel systems. Each system must be updated individually.- Sources of support are your Personnel Office, CPC or servicing PSD.- The Navy Personnel Command (NPC) website provides helpfulinformation (www.npc.navy.mil). You must protect your personnel documents by storing in asafe, secure space.33This is a product of the OPNAV N15 Fleet Introduction Team with support from BUPERS-803 and PERS-313.Please address comments and feedback to Ms Elizabeth McGrath, elizabeth.mcgrath@navy.mil.

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