Fleet ride systems pts rega training brief (updated 31 jan 12)


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  • 02/14/12 19:36
  • A new Rating Entry Application page
  • A new Rating Entry Application page
  • A new Rating Entry Application page
  • A new Rating Entry Application page
  • Rating Entry Application page with Designation choices filled in
  • Rating Entry Application has been submitted
  • Unsubmitting a “Submitted Application “ will cancel the application, and create a “Saved” copy. The Saved copy can be updated and submitted.
  • A Saved application can be updated and submitted.
  • You can click on the “Edit” button to view the latest REGA application for the Sailor
  • Separations for : April - 505 May – 322 June - 452 July – 449 August – 553 No processing for September October – 447 November – 769 December – 768 January – 772 352/10 PTS-Fleet RIDE Integration and procedures 128/10 Perform To Serve Policy Changes and Procedure Updates 242/09 Modification of Obligated Service and Extension Policy(MPN 1160-040 update) 161/09 PTS Update and Zone C Implementation Procedures 017/09 PTS Update and Zone B Implementation Procedures 007/09 Control of Short Term Extensions (MPM 1160-040 update)
  • PTS is our primary force shaping tool. Other tools we can employ are changing the number of new accessions we recruit, the amount and skills we offer reenlistment bonuses to, and the voluntary separation programs we offer. PTS: Helps manage End Strength with the opposing forces of fiscal pressure and sailor behavior. It is critical to our ability to reduce Navy End Strength, which is required over the next two fiscal years. Primary tool used to help balance the force by reducing manning in overmanned ratings, and converting Sailors from overmanned ratings to undermanned ratings that they qualify for.
  • HYT example – HYT waiver granted for to complete training
  • HYT example – HYT waiver granted for to complete training
  • Note: “Intend to Separate” comprises Sailors who submitted an application of one of the following types on their last look : Intends to Separate No Apply this Month Not Eligible Failed to Submit Requested SELRES Option (not approved) Sailors who intend to separate may request SELRES Option in the following month. (up to 3 months from SEAOS)
  • On a macro-level, this is how the PTS cycle works: On an annual basis, we approve a PTS quota plan by rating and years of service. However, in order to respond to actual behavior trends, it is reconciled monthly to remain relevant, and not over or under-shoot the mark. Monthly, PTS quotas are loaded into the system and made visible to the Navy. Sailors can see what their competitive opportunity is for the month they are applying. Applications are submitted throughout the month, and accepted until the final day of the month. Most applications are for a Sailor’s end of obligated service (to include any extensions). However, there are some special circumstance applications that are also required, typically to obtain enough obligated service to negotiate PCS orders, or for a program requirement such as reenlistment bonuses, or Post 911 GI Bill transferability. All applications are ranked using a performance based algorithm (see slide 8) and decisions are made on who will and won’t receive quotas (Rack-N-Stack process). Sailors compete for in-rate quotas first, and then for up to 3 ratings with conversion opportunity in series based on the Sailor’s stated preference. Based on quota utilization and reenlistment rates the Quota Plan is reconciled for the next month’s available quotas.
  • PTS is used for various reasons: It is primarily a performance based quota reservation system to control continuation behavior. It allows the Sailor to apply for three main types of quotas to continue their Naval Service: In-Rate (stay in current rate), Conversion (to undermanned Rating or FTS), SELRES (affiliate in SELRES). It balances ratings by facilitating conversions from overmanned ratings into undermanned It helps control Zone manning and continuation across the various year groups It helps control end strength The PTS Algorithm ranks Sailors based on performance (see algorithm slide 8). On a micro-level, this is how a PTS Application Timeline looks for the Sailor: The Sailor’s end of obligated service (to include any extensions) determines when the Sailor enters the PTS window. Note: There are other reasons why the Sailor could enter PTS (see slide 7), but this is the primary reason. All Sailors must enter into PTS, even if they intend to separate. If they intend to separate, they do not compete for a quota. Commands conduct a career development board up to two years prior to a Sailors end of obligated service. The RIDE service can be used to support this counseling session, and offer insight into what the competition is like within the Sailors current rating and to identify what other ratings a Sailor is eligible for or interested in. Commands can provide opportunity to retake the ASVAB to increase the number of other ratings a Sailor is eligible for. Sailors can apply up to 6 times for a quota. They can begin their application up to 3 months in advance of their first competitive cycle which happens at the 12 month mark. If they do not receive approval during a competitive cycle, but still have time remaining prior to the 6 month mark, they receive a denied status, but can re-apply. Sailors may be negotiating orders during the same window, which will not be approved until/unless they receive PTS approval. If Sailors rank highly based on the PTS algorithm, they may receive a quota after their first or second look. Every Sailor will know if they received a quota at the six month mark. If they are not approved, they will receive a “final denied” status, and separation letter. Sailors who are not approved to reenlist have an additional three months to compete for an opportunity to affiliate in the SELRES. If not, they will be directed to separate at the end of their obligated service.
  • PTS Applications should occur beginning 15 mos prior to EAOS. Sailors should be allowed to apply up to 12 mos prior to separation. If notification of approval is not received by 6 mos prior to EAOS, Sailors are to be notified that they will be separated at EAOS, and should begin separation transition.
  • Approve – Unused: A Sailor had a previous extension (i.e., 5-yo/6-yo program) and subsequently received a PTS quota and then allowed the existing extension to go operative vice executing (signing a new extension or reenlisting). This will still use the PTS quota but will be listed as “Approved – Unused” due to the fact the extension was allowed to go operative.
  • CIMS Unit Tracking has not interfaced yet. Will be forthcoming. Provide Sailors with Plain Talk for Sailors at Reporting CDB Review each Sailor’s respective Community Health slide (under NPC’s Community Management, Enlisted) to see what their chances are for remaining INRATE. Review Sailor’s ASVAB scores at Reporting CDB vice waiting until they’re in their PTS window to determine the need to retake AFCT (MPM 1236-010).
  • Additional 5000 applications per month have been processed since integration, appr. 46%
  • Fleet ride systems pts rega training brief (updated 31 jan 12)

    1. 1. BUPERS 32 Fleet RIDE Systems (REGA/PTS Brief) UPDATED 1/25/2012
    2. 2. REGA Rating Entry for General Apprentices
    3. 3. REGA Policy <ul><li>Eligibility </li></ul><ul><ul><li>Navy-Wide Advancement Exam (NWAE) </li></ul></ul><ul><ul><ul><li>Meet Time In Rate (TIR) requirements </li></ul></ul></ul><ul><ul><ul><li>Approved via the Fleet RIDE REGA Module to take an exam. </li></ul></ul></ul><ul><ul><li>“ A” School </li></ul></ul><ul><ul><ul><li>Minimum time on board is 12 months to apply. </li></ul></ul></ul><ul><ul><ul><li>Meet all rating entry and “A” School eligibility requirements. </li></ul></ul></ul><ul><ul><ul><li>Incur additional OBLISERV (if required) </li></ul></ul></ul><ul><ul><li>Direct Rating Entry Designation (RED) </li></ul></ul><ul><ul><ul><li>Minimum 12 months on board to apply. Cannot apply for RED into an “A” School required rating. </li></ul></ul></ul><ul><ul><ul><li>Meet all rating entry requirements </li></ul></ul></ul>
    4. 4. REGA Policy (Cont) <ul><ul><li>Apprenticeship Change </li></ul></ul><ul><ul><ul><li>Sailors must receive approval for apprenticeship conversion prior to requesting rating designation in the new apprenticeship career path. ( NAVADMIN 197/09 ) </li></ul></ul></ul><ul><ul><li>Application Submission </li></ul></ul><ul><ul><ul><li>For the March NWAE cycle, submit September-February </li></ul></ul></ul><ul><ul><ul><li>For the September NWAE cycle, submit March-August </li></ul></ul></ul><ul><ul><ul><li>Application deadline is 2359 ( Central Time ) the last day of each month. </li></ul></ul></ul>
    5. 5. REGA <ul><li>Improved process for non-designated Sailors placement into Rating and viable career path at correct point in their enlistment </li></ul><ul><ul><li>Decouple Rating designation from E-4 advancement only </li></ul></ul><ul><ul><li>Streamline request submission and BUPERS approval processes </li></ul></ul><ul><li>Implement a monthly Year Group quota driven process to clarify true opportunity signal for rating entry </li></ul><ul><li>Enable Commanding Officer to recommend “top performers” for Direct Designation – Sep 09 </li></ul><ul><li>Ensure Navy compliance with tenets of PACT Program and monitor status of GENDET Transition Program </li></ul><ul><li>Enlisted Community Managers </li></ul><ul><ul><li>Publish quotas based on Rating Year Group vacancies </li></ul></ul><ul><ul><ul><li>Fleet RIDE tables ensure applications submitted only for ratings </li></ul></ul></ul><ul><ul><ul><li>for which Apprentice is eligible and a valid quota exists </li></ul></ul></ul><ul><ul><ul><li>Rack/stack provides performance/FIT recommendation </li></ul></ul></ul><ul><ul><ul><li>ECM approves/denies within Fleet RIDE </li></ul></ul></ul><ul><li>Command Career Counselor </li></ul><ul><ul><li>Provides guidance and submits Fleet RIDE screened rating entry applications based on quotas, FIT, and interest </li></ul></ul><ul><ul><li>Receives ECM decision via Fleet RIDE </li></ul></ul><ul><ul><li>NAVPERS 1306/7 no longer required </li></ul></ul>Supports The Sailor and Simplifies The Process
    6. 6. Fleet RIDE-Sailor Browser Start at the Sailor Browser and select your undesignated Sailor ALL DATA DISPLAYED IS FICTITIOUS
    7. 7. Fleet RIDE-Sailor Details Validate/fill in all Sailor details and then click Qualify Apprentice button ALL DATA DISPLAYED IS FICTITIOUS
    8. 8. Fleet RIDE-Rating Entry Qualified Jobs View Quotas Published (Applications ) by Type and then click Rating Entry button ALL DATA DISPLAYED IS FICTITIOUS
    9. 9. Fleet RIDE-Rating Entry Application Fill out relevant information for Rating Entry
    10. 10. Fleet RIDE-Rating Entry Application – Ineligible
    11. 11. – Fleet RIDE-Rating Entry Application Not Recommended
    12. 12. Fleet RIDE-Rating Entry Application Declined
    13. 13. Fleet RIDE-Rating Entry Application Fill in up to 3 Rating/Path choices for Designation or 1 for Apprenticeship Change Fill in Rating Change Package Information and either Save or Submit Application
    14. 14. Fleet RIDE-Rating Entry Application - Submitted CCCs can also UnSubmit a Submitted Application
    15. 15. Fleet RIDE-Rating Entry Application UnSubmitted A Cancelled Submitted Application returns to the Saved state
    16. 16. Fleet RIDE-Rating Entry Application Saved
    17. 17. Fleet RIDE-Rating Entry Application Browser From the REGA Application Browser, you can Edit an Application for a Sailor and View Application History for a Sailor ALL DATA DISPLAYED IS FICTITIOUS
    18. 18. REGA RESULTS <ul><li>Oct 2011 </li></ul><ul><li>427 only applied for 1 rating choice ( 103 were Apprship change applicants) </li></ul><ul><li>119 applied for 2 rating choices </li></ul><ul><li>152 applied for 3 rating choices </li></ul><ul><li>Nov 2011 </li></ul><ul><li>417 only applied for 1 rating choice ( 133 were Apprship change applicants) </li></ul><ul><li>133 applied for 2 rating choices </li></ul><ul><li>154 applied for 3 rating choices </li></ul><ul><li>Dec 2011 </li></ul><ul><li>516 only applied for 1 rating choice ( 140 were Apprship change applicants) </li></ul><ul><li>163 applied for 2 rating choices </li></ul><ul><li>256 applied for 3 rating choices </li></ul>
    19. 19. December 2011 REGA Results
    20. 20. Year Group Breakdown
    21. 21. PTS Perform To Serve
    22. 22. Perform To Serve (PTS) <ul><li>Acts as a force shaping tool by leveling rating manning from overmanned to undermanned and acts as a quality screening by controlling reenlistments </li></ul><ul><ul><li>Applied to all ratings </li></ul></ul><ul><ul><li>Sailors in paygrades E-3 through E-6 with less than or equal to 14 years of service (E-6’s that have been selected or frocked to E-7 are exempt from PTS) </li></ul></ul><ul><li>Nature of program </li></ul><ul><ul><li>Centralized system with OPNAV-controlled quotas </li></ul></ul><ul><ul><li>Requires BUPERS authority to reenlist </li></ul></ul><ul><ul><li>Sailors may convert to undermanned rating if quotas exist for specific year groups. </li></ul></ul>
    23. 23. FR-PTS Overview <ul><li>Fleet RIDE: </li></ul><ul><ul><li>Navy’s most effective tool for investigating conversion opportunities outside of Sailor’s current career path. </li></ul></ul><ul><ul><li>Screens (Mental-ASVAB, Medical/Physical, Moral/Legal, for fully qualified available Ratings. </li></ul></ul><ul><ul><li>Rank orders Rating recommendations based on aptitude fit </li></ul></ul><ul><ul><li>Provides “full qualification” requirement details for each job, maintained by Enlisted Community Managers (ECMs) </li></ul></ul><ul><ul><li>Provides Sailor’s “remediation plan” for other ratings which they are not currently qualified. </li></ul></ul>
    24. 24. FR-PTS Overview <ul><li>Application window </li></ul><ul><ul><li>Required at 15 months prior to SEAOS (auto-generated). </li></ul></ul><ul><ul><li>12 months from EAOS (Optional) </li></ul></ul><ul><ul><li>12 months from PRD (Optional) </li></ul></ul><ul><ul><li>Other “Special Circumstances” (i.e., DECOM, Nukes) </li></ul></ul>
    25. 25. <ul><li>ECM NOTES: </li></ul><ul><li>PTS – Use it, Lose it or Return it. </li></ul><ul><li>Need qualified personnel to apply for the Rescue swimmer program NEC 0170. </li></ul><ul><li>YG 2009/2010 will be offering more RED and NWAE opportunities for BM. </li></ul>
    26. 26. Perform-To-Serve Retaining the right number and rating mix <ul><li>Centralized re-enlistment approval (0-14 years of service) </li></ul><ul><li>Manages number of re-enlistments to stay within fiscal controls </li></ul><ul><li>Balances enlisted manning in each skill set </li></ul><ul><li>Outcomes: </li></ul><ul><ul><li>Re-enlist in current skill set </li></ul></ul><ul><ul><li>Convert to a different (undermanned) skill set </li></ul></ul><ul><ul><li>Transition to reserves </li></ul></ul><ul><ul><li>Separate </li></ul></ul><ul><ul><li>Denied-resubmit (up to 6x in 6 months) </li></ul></ul>PTS is a performance-based strength management tool 2003 Implemented for first-term Sailors (0-6 years of service) 2009 Expanded to second-term (6-10 years of service) and third-term Sailors (10-14 years of service) 2011 Navy’s primary tool to manage end strength and balance the force 1 2 3 4 5
    27. 27. FR-PTS Integration Overview <ul><li>Provides ability for Commands to view in-rate, convert out and convert in quotas on a monthly basis via the Application Browser. </li></ul><ul><li>Allows system to remain open for new applications during monthly processing </li></ul><ul><li>Applications may be submitted for either AC or RC, but not both </li></ul><ul><li>PTS quotas are considered executed after change to EAOS or Soft EAOS (SEAOS). </li></ul><ul><li>For conversions, a change of Current Enlistment Date (CED) constitutes an executed PTS quota. </li></ul><ul><li>PTS quotas are considered expired after 13-months has elapsed from the processing month . </li></ul><ul><li>System will self-generate CNPC letters denoting the specific monthly status. This will be the official means of notification. Naval Messages will no longer be transmitted. </li></ul><ul><ul><li>Pre-populated applications increased total applications </li></ul></ul><ul><ul><li>In Legacy PTS there were an average of 8000-9000 applications per month. Now we are averaging approximately 24,000-25,000 applications each month. </li></ul></ul>
    28. 28. End-Strength versus Tone of Force <ul><li>End Strength: </li></ul><ul><ul><li>PTS is now the primary enlisted force shaping lever </li></ul></ul><ul><ul><li>PTS is designed to move Sailors in overmanned ratings to undermanned </li></ul></ul><ul><ul><li>Enlisted end strength reduction from 271,235 to 263,500 by FY15 </li></ul></ul><ul><li>Tone of Force: </li></ul><ul><ul><li>Fewer quotas available (quota plan) </li></ul></ul><ul><ul><li>Conversion options very limited </li></ul></ul><ul><ul><li>PTS separation quotas remain steady </li></ul></ul><ul><ul><ul><li>OCTOBER 2011: 545 DECEMBER 2011: 546 </li></ul></ul></ul><ul><ul><li>Policy change confusion </li></ul></ul>
    29. 29. Managing the Enlisted Force PTS is the primary tool to stay within End Strength while managing the inventory in each individual rating Controlling End Strength Stay within statutory and fiscal controls Balancing the Force Ensure proper manning across all ratings Optimal Manning Level (FIT) 32 Undermanned Career Fields 38 Overmanned Career Fields <ul><li>Force ShapingTools: </li></ul><ul><li>Perform-to-Serve </li></ul><ul><li>Retention/ Continuation Boards </li></ul><ul><li>Reenlistment Incentives </li></ul><ul><li>Voluntary separations </li></ul>High retention Low attrition Budget pressures Force reductions <ul><li>Primary Tools: </li></ul><ul><li>Reduced accessions </li></ul><ul><li>Force shaping policies </li></ul>Enlisted End Strength +/- 2%
    30. 30. Recent Policy Changes <ul><li>Per NAVADMIN 352/10 </li></ul><ul><li>Quotas Revoked-Expired </li></ul><ul><ul><li>Any change to EAOS/SEAOS or CED = quota usage </li></ul></ul><ul><li>Per CNP Decision Guidance Memorandums (DGM) </li></ul><ul><ul><li>E-5 (EP) and E-6 Sailors no longer an automatic approval </li></ul></ul><ul><ul><li>GWOT Tier 1 & 2 no longer no longer an automatic approval </li></ul></ul><ul><ul><li>Sailors advanced under CAP program are reset, not automatic quota </li></ul></ul>Total SEAOS FY13 SEAOS FY14 SEAOS FY15 SEAOS FY16+ 469 61 157 201 50
    31. 31. Recent Policy Changes (Cont) <ul><li>Long-Term Extension/Sort-Term Extension (LTE/STE) </li></ul><ul><ul><li>LTE no longer authorized </li></ul></ul><ul><ul><li>First Term Sailors assigned to shore duty do not need PTS approval to sign a short term extension to meet the required obligated service for follow on Sea tour. </li></ul></ul><ul><ul><li>STE ( without PTS Approval) </li></ul></ul><ul><ul><ul><li>Outside 12-months of SEAOS </li></ul></ul></ul><ul><ul><ul><li>Per MILPERSMAN Article 1160-040 </li></ul></ul></ul><ul><ul><ul><li>STE does NOT take member past 14-years of service </li></ul></ul></ul><ul><li>MILPERSMAN 1440-60 (OLD) </li></ul><ul><li>MILPERSMAN 1160-140 (NEW – Under Review ) </li></ul>
    32. 32. 30 Jan 12 Business Rules Memorandum <ul><li>N13-signed Perform-To-Serve (PTS) Quota Management Plan Business Rules Memorandum for the Record ( Modifies the October 2010 Business Rules ) </li></ul><ul><ul><li>New Policy : </li></ul></ul><ul><ul><li>Any action that changes a Sailor’s SEAOS date constitutes utilization of the PTS Quota. Any future enlistment or continuation action will require a new approved PTS quota. </li></ul></ul><ul><ul><li>For approved quotas based on SEAOS applications: Any action that changes a Sailor’s EAOS prior to quota expiration, such as an existing extension going operative, will not result in the quota being rescinded/loss of PTS approval. </li></ul></ul><ul><ul><li>For approved quotas based on Special Circumstance (SPEC CIRC) applications: Any action that changes a Sailor’s EOAS, such as an existing extension going operative, constitutes non-utilization of the approved quota and the quota will be rescinded. </li></ul></ul><ul><ul><li>Automatic In-Rate PTS quotas for Sailors who advance via NWAE will no longer be given. September 2011 are the last group to receive automatic approval quotas. </li></ul></ul><ul><ul><li>Beginning March 2012 NWAE and subsequent exam cycles, Sailors selected for advancement must participate in standard PTS competition for quota approval. Sailors who have exhausted their PTS looks, but are then selected for advancement, will be reset for on additional PTS look at the frocked paygrade. </li></ul></ul>
    33. 33. 30 Jan 12 Business Rules Memorandum (Continued) <ul><ul><li>Sailors must have sufficient Active Obligated Service remaining to permit full PTS decision processing for the application to receive the additional look. Short-term extensions will not be approved and should not be submitted for the sole purpose of receiving additional PTS reviews after notification of selection for advancement. </li></ul></ul><ul><ul><li>Sailors with Denied-Final PTS status that do not have sufficient OBLISERV to complete one PTS cycle after the NWAE results are released are ineligible to take the advancement exam. </li></ul></ul><ul><ul><ul><li>Sailors who have received final PTS denial as of 28 (29 ) February with SEAOS prior to 31 July, shall be ineligible to take the March NWAE. </li></ul></ul></ul><ul><ul><ul><li>Sailors who have received final PTS denial as of 31 August and whose SEAOS is prior to 31 January shall be ineligible to take the September NWAE. </li></ul></ul></ul>
    35. 36. December 2011 PTS Results AC Sailors – All FY Final Actions: 4,508 Approved ( 80% ) 1,102 Final Denied ( 20% ) Supersedes November 2011 PTS Rack-N-Stack Total Submitted: 24,826 Final Actions: 5,610 Looks Remaining 19,216
    36. 37. Streamlining the process … Support the Sailor and Simplify the Process <ul><li>Enlisted Community Manager </li></ul><ul><ul><li>Publish quotas based on Rating Year Group vacancies </li></ul></ul><ul><ul><li>Approve or deny applications within Fleet RIDE </li></ul></ul><ul><li>Command Career Counselor </li></ul><ul><ul><li>Provide guidance, submit Fleet RIDE screened rating entry applications </li></ul></ul><ul><ul><ul><li>Based on quotas and Sailor interest </li></ul></ul></ul><ul><ul><li>Receives ECM decision via Fleet RIDE </li></ul></ul><ul><ul><li>NAVPERS 1306/7 are NO LONGER REQUIRED </li></ul></ul><ul><li>Fleet RIDE </li></ul><ul><ul><li>Fleet RIDE ensures applications submitted for ratings the PACT </li></ul></ul><ul><ul><li>Sailor is eligible and a valid quota exists </li></ul></ul><ul><ul><li>Rack and Stack provides performance recommendation </li></ul></ul><ul><ul><li>Provides Action Spreadsheets for BUPERS Codes and posting to </li></ul></ul><ul><ul><li>NPC Website </li></ul></ul><ul><li>BUPERS Action Codes </li></ul><ul><ul><li>Receive ECM Rating Entry approvals via Fleet RIDE Action reports </li></ul></ul><ul><ul><li>Navy Enlisted System (Enlisted Master File ) updated for Designation and Apprenticeship Change Approvals </li></ul></ul>
    37. 38. Perform-to-Serve Monthly Quota process Quotas differ for every rate/year group and update monthly Monthly PTS Cycle <ul><li>When Sailor applies: </li></ul><ul><li>End of contract including extensions </li></ul><ul><li>Special circumstances: </li></ul><ul><li>1. Negotiate for PCS orders or training program </li></ul><ul><li>2. Benefits (re-enlistment bonus, Post-911 GI Bill eligibility). </li></ul>Updated based on actual retention behavior and quota utilization <ul><li>Performance based algorithm </li></ul><ul><li>Competition for in-rate quotas </li></ul><ul><li>Followed by up to three competitions for conversion </li></ul><ul><li>Quota planning factors: </li></ul><ul><li>Retention rates </li></ul><ul><li>Strength targets (OPLAN) </li></ul><ul><li>Behavior/quota execution </li></ul><ul><li>Eligible population </li></ul><ul><li>ECM need zone manning </li></ul><ul><li>EPA changes </li></ul>THE PTS MONTHLY PROCESS CYCLE
    38. 39. FR- PTS Stacking Algorithm Sailors in Highest Paygrades Sailors selected for advancement, but not yet advanced (frocked) Cumulative Average of up to the 5 most recent Evaluations Sailors who hold critical NECs/ OR RIDE score for Conversions * Approved to Reenlist in Current Rate * Approved to Convert to New Rate * Denied - No Quota Available (resubmit application ) * SELRES Option * Denied Final Action Entry Point: CO’s recommendation for Retention required to enter the PTS Stacking PTS OUTPUT <ul><li>ECM Review </li></ul><ul><li>NJP DATA(ECM Review) </li></ul><ul><li>Warfare Qualification (ECM Review) </li></ul>Proximity to EAOS PFA MILPERSMAN ART 1160-030 Members must be Promotable and recommended for advancement on the Last (2) Graded Evaluations to be Reenlistment Eligible (Professional Growth Criteria)
    39. 40. PTS Ranking Criteria Scenario : Eight sailors are competing for two PTS Quotas Sailor A MAY12 Sailor F JAN12 Sailor B FEB12 Sailor C MAR12 Sailor D JAN12 Sailor E MAY12 Sailor G MAY12 Sailor H APR12 Sailor A All Pass Sailor F 2 Fail Sailor B All Pass Sailor C All Pass Sailor D 1 Fail Sailor E All Pass Sailor G All Pass Sailor H 1 Fail Sailor A E6 Sailor F Frocked E6 Sailor B E6 Sailor C E6 Sailor D E6 Sailor E E6 Sailor G E5 Sailor H E5 Sailor A Yes Sailor F Yes Sailor B Yes Sailor C Yes Sailor D Yes Sailor E No Sailor G No Sailor H Yes Sailor A 5 Sailor F 4 Sailor B 4.6 Sailor C 4.6 Sailor D 4.6 Sailor E 4.6 Sailor G 5 Sailor H 4
    40. 41. Perform-To-Serve Use and Timeline <ul><li>Force Balancing / Shaping Tool </li></ul><ul><li>Performance based quota reservation system (In-rate / Conversion / SELRES) </li></ul><ul><li>Rating conversion (Overmanned  Undermanned) </li></ul><ul><li>Controls reenlistment / continuation between zones </li></ul><ul><li>End strength management </li></ul>24-15 15-12 12-6 6 5-3 <ul><li>Career Development Board </li></ul><ul><li>Use Fleet RIDE to review current quotas and opportunities </li></ul><ul><li>Consider retaking ASVAB ( AFCT ) </li></ul>Submit PTS Application PTS Application Window Orders negotiation window 9-7 mo Final PTS determination made Reserve Component PTS application Months prior to Sailor’s End of Obligated Service (EAOS) as extended Application Timeline Results published monthly. Sailors receive notification of: Approved: In Rate Approved: Conversion Denied: Denied Quota but may resubmit monthly Denied Final Active: Denied quota and directed to separate at EAOS (as extended)
    41. 42. 6 Months From SEAOS 12 Months From SEAOS MBRS looked at for Reenlistment or Conversion Up Until 6 Mos From SEAOS (or Until A Quota is Assigned) Whichever Occurs First Sailors not assigned A Quota by 6mos Prior to SEAOS Will be Separated 9 Months From SEAOS Normal Application Period (15-12 ) Mos Prior to SEAOS/PRD) 15 Months From SEAOS All Applications Received LESS than 6 months from SEAOS Will receive only (1) Look SEAOS Early Application Exceptions : All personnel who require OBLISERV for Orders may submit applications >15 mos.(ex.. PRD Prior to SEAOS) All Personnel Eligible for STAR Reenlistments or Eligible to reenlist greater than 12 months from SEAOS. PTS PROCESS TIMELINE SELRES applications can be submitted if AC is denied.
    42. 43. PTS and Detailing Ideal application period for personnel who require OBLISERV. Applications should be submitted 12 months Prior to PRD to allow maximum number of looks prior to Detailing Window. 15 months from PRD 12 months from PRD 9 months from PRD PRD 7 months from PRD Commands should conduct Career Development Boards on all personnel who are within 12-15 months of PRD. PTS Applications should be submitted 12 months prior to PRD for those who would be required to obligate for PCS orders. CMS-ID Detailing Window All Sailors should be under orders No later than 7 months prior to PRD PTS APPLICATION WINDOW 6 months from PRD PTS window extends beyond CMS-ID application window ** PTS/CMS-ID overlap due to detailing window shift from 9-5 months to 9-7 months in OCT 09 ( NAVADMIN 249/09 )** NEEDS OF THE NAVY CMS-ID apply PTS SELECTION WINDOW 4 months from PRD SELRES applications can be submitted if AC is denied.
    43. 44. The following are the new PTS status codes and what they mean. NEW PTS STATUS CODES APPROVED - EXECUTED This means the PTS quota has been used; SEAOS has changed in the Enlisted Master File. (e.g., Reenlistment or Signed Extension paper work) APPROVED - EXPIRED This means the Sailor did not use the INRATE quota in the allotted time given (13 months from processing month) APPROVED - REVOKED The PTS quota was Revoked by the ECM. (e.g., NJP, Loss of Security Clearance, Intends to separate, etc...) APPROVED - SEPARATED Member separated from the service with an approval in hand. APPROVED - UNUSED This means the Sailor who had PTS approval allowed an existing extension go operative. (i.e., EAOS changes in Enlisted Master File)
    44. 45. FR-PTS Quota Approval/Expiration Matrix NOTE 1: Approvals prior to 01 OCT 2009, must contact the Enlisted Community Manager (ECM) prior to using quota. (NAVADMIN 352/10). NOTE 2: PTS quotas will expire 2359 on the last day of the month of expiration. MONTH PTS APPROVED MONTH OF EXPIRATION PRIOR TO 1 OCT 2009 01 MARCH 2011 (SEE NOTE 1) OCT 2009 30 NOV 2010 (SEE NOTE 2) NOV 2009 31 DEC 2010 DEC 2009 31 JAN 2011 JAN 2010 28 FEB 2011 FEB 2010 31 MAR 2011 MAR 2010 30 APR 2011 APR 2010 31 MAY 2011 MAY 2010 30 JUN 2011 JUN 2010 31 JUL 2011 JUL 2010 31 AUG 2011 AUG 2010 30 SEP 2011 SEP 2010 31 OCT 2011
    45. 46. To De-Assign a Sailor from UIC when they PCS Change UIC to a blank UIC by clicking down arrow and selecting blank space
    46. 47. PTS Checklist for Success <ul><ul><li>Identify PTS eligible (SEAOS/PRD) Sailors (via CIMS Unit Tracking) </li></ul></ul><ul><ul><li>Ensure CDBs are being conducted (15-24 months prior to PRD/SEAOS) </li></ul></ul><ul><ul><li>Ensure all Sailors qualified in the Fleet RIDE program. </li></ul></ul><ul><ul><li>Ensure all qualified PTS applications are submitted (12-15 months to SEAOS/PRD) </li></ul></ul><ul><ul><li>Review monthly results via Fleet RIDE-PTS command reports </li></ul></ul><ul><ul><li>Personally recognize Sailors approved for PTS </li></ul></ul><ul><ul><li>Ensure counseling is conducted for all Sailors who have not been selected for INRATE/Conversion approval after two reviews/looks. </li></ul></ul><ul><ul><li>Ensure proper command level notification is being done for those being separated under PTS. </li></ul></ul><ul><ul><li>Ensure Sailors not selected for PTS are provided counseling on the benefits of Reserve Affiliation. </li></ul></ul><ul><ul><li>Ensure PTS is briefed during Quarterly/Monthly Career Development Team Meetings </li></ul></ul><ul><ul><li>Ensure the Chiefs’ Mess maintains accountability of PTS with their respective departments/divisions. </li></ul></ul>
    47. 48. FR-PTS Current Enhancements <ul><li>Precise, inventory control and forecasting </li></ul><ul><ul><li>Direct ECM ownership of </li></ul></ul><ul><ul><ul><li>Year group quota management </li></ul></ul></ul><ul><ul><ul><li>Application review and approval </li></ul></ul></ul><ul><ul><li>In-Rate and Conversion demand signals </li></ul></ul><ul><li>Reduction of application errors, tighter eligibility screening </li></ul><ul><ul><li>Maximized corporate data feeds (when feasible) </li></ul></ul><ul><ul><li>Command certification of application accuracy required </li></ul></ul><ul><li>Robust reporting </li></ul><ul><ul><li>OPNAV/Fleet/Force/ISIC/Unit level </li></ul></ul>
    49. 50. FR-PTS Access Request <ul><li>To gain access to Fleet RIDE </li></ul><ul><ul><li>Complete NAVPERS 5239/8 SAAR Addendum </li></ul></ul><ul><ul><li>SAAR Addendum is available for download at Fleet RIDE and NPC’s FR-PTS website </li></ul></ul><ul><ul><li>Then either email to [email_address] or fax to 901-874-2970 DSN 882-2970. </li></ul></ul>
    50. 51. <ul><li>Fleet RIDE/PTS/REGA HELP DESK </li></ul><ul><ul><li>PHONE: (901) 874-2102 (DSN 882) </li></ul></ul><ul><ul><li>EMAIL: [email_address] </li></ul></ul><ul><li>PTS WEB PAGE </li></ul><ul><ul><li>http://www.public.navy.mil/bupers-npc/career/careercounseling/Pages/FleetRIDE-PTS.aspx </li></ul></ul><ul><ul><li>Go to NPC click on “Perform to Serve” (PTS) in the quick links </li></ul></ul>FLEET RIDE/PTS/REGA CONTACT AND WEBSITE INFORMATION
    51. 52. <ul><li>Questions </li></ul>FR-PTS-REGA BRIEF
    52. 53. BACKUP SLIDES
    53. 54. REGA RESULTS (June – August 2011) <ul><li>Jun 2011 </li></ul><ul><li>386 only applied for 1 rating choice (103 were Apprship change applicants) </li></ul><ul><li>111 applied for 2 rating choices </li></ul><ul><li>117 applied for 3 rating choices </li></ul><ul><li>Jul 2011 </li></ul><ul><li>483 only applied for 1 rating choice ( 126 were Apprship change applicants) </li></ul><ul><li>148 applied for 2 rating choices </li></ul><ul><li>272 applied for 3 rating choices </li></ul><ul><li>Aug 2011 </li></ul><ul><li>444 only applied for 1 rating choice ( 144 were Apprship change applicants) </li></ul><ul><li>129 applied for 2 rating choices </li></ul><ul><li>230 applied for 3 rating choices </li></ul>
    54. 55. REGA RESULTS (March – May 2011) <ul><li>Mar 2011 </li></ul><ul><li>220 only applied for 1 rating choice </li></ul><ul><li>72 applied for 2 rating choices </li></ul><ul><li>102 applied for 3 rating choices </li></ul><ul><li>April 2011 </li></ul><ul><li>222 only applied for 1 rating choice </li></ul><ul><li>64 applied for 2 rating choices </li></ul><ul><li>83 applied for 3 rating choices </li></ul><ul><li>May 2011 </li></ul><ul><li>236 only applied for 1 rating choice </li></ul><ul><li>84 applied for 2 rating choices </li></ul><ul><li>89 applied for 3 rating choices </li></ul>
    55. 56. FY10 PTS SUMMARY <ul><li>Zone A </li></ul><ul><ul><li>TOTAL APPLICATIONS – 49,530 </li></ul></ul><ul><ul><ul><li>MONTHLY AVERAGE – 4,503 </li></ul></ul></ul><ul><ul><li>TOTAL INRATE QUOTAS – 23,075 (47%) </li></ul></ul><ul><ul><li>TOTAL CONVERSION QUOTAS – 723 (1.5%) </li></ul></ul><ul><ul><li>TOTAL SEPARATION QUOTAS – 2,150 (4.5%) </li></ul></ul><ul><li>ZONE B </li></ul><ul><ul><li>TOTAL APPLICATIONS – 32,078 </li></ul></ul><ul><ul><ul><li>MONTHLY AVERAGE – 2,916 </li></ul></ul></ul><ul><ul><li>TOTAL INRATE QUOTAS –15,805 (50%) </li></ul></ul><ul><ul><li>TOTAL CONVERSION QUOTAS – 227 (0.7%) </li></ul></ul><ul><ul><li>TOTAL SEPARATION QUOTAS – 2,327 (7.1%) </li></ul></ul><ul><li>ZONE C </li></ul><ul><ul><li>TOTAL APPLICATIONS – 24,925 </li></ul></ul><ul><ul><ul><li>MONTHLY AVERAGE – 2,266 </li></ul></ul></ul><ul><ul><li>TOTAL INRATE QUOTAS – 10,847 (43.4%) </li></ul></ul><ul><ul><li>TOTAL CONVERSION QUOTAS – 53(0.2%) </li></ul></ul><ul><ul><li>TOTAL SEPARATION QUOTAS – 1,239 (4.9%) </li></ul></ul>
    56. 57. 4 OCT 11 Business Plan Memorandum <ul><li>N13-signed Perform-To-Serve (PTS) Quota Management Plan Business Rules Memorandum for the Record </li></ul><ul><ul><li>Retains previously approved policies for expiration dates, reporting/monitoring requirements, and quotas for advancing via the Navy-Wide Advancement Exam (NWAE) </li></ul></ul><ul><ul><li>Now allows: </li></ul></ul><ul><ul><ul><li>Use of Quota Management Tool (QMT) for planning and execution of PTS quotas </li></ul></ul></ul><ul><ul><ul><li>Phased manning changes over a maximum of three years, including year of execution </li></ul></ul></ul><ul><ul><ul><li>Reenlistment opportunity in every rating (regardless of inventory-to-EPA level) to top performers in each year group every month not to exceed 20% of total FY eligibles. Top performers will be determined by the PTS Rack and Stack algorithm. </li></ul></ul></ul>Previous guidance was to get to 100% inventory ASAP – changes should increase quotas and reduce separations (although not a direct relationship), while retaining good “health”