Welcome <ul><ul><ul><li>Information Technology and Multimedia Services (ITAMS) Contract </li></ul></ul></ul><ul><ul><ul><l...
Safety and Administrative Information Restrooms can be found in the hallway outside this ballroom  Fire exits are the fron...
Agenda <ul><li>SEB Pricing Process  </li></ul><ul><li>Independent Government Estimate (IGE), Section L,  Tables 1-3 </li><...
Questions and Answers <ul><li>Verbal questions pertaining to the cost templates  only  are allowed during this breakout se...
The SEB Pricing Process <ul><li>What does the SEB do with your cost/price proposal? </li></ul><ul><ul><li>Request a DCAA a...
The SEB Pricing Process (Cont’d)   <ul><li>What does the SEB do with your cost/price proposal? </li></ul><ul><ul><li>Integ...
Section L Mission Suitability  Volume I, Part B  <ul><li>Specific Technical Understanding and Resources Requirements Table...
Examples of Detail Requirements Task Orders Contract Method Level of Detail 4.3 Customer Service Agent Task Order #1 A,B,C...
Independent Government Estimate (IGE) <ul><li>What is the IGE? </li></ul><ul><ul><li>Government’s best estimate of resourc...
Workbook Templates <ul><li>* Technical Workbook Templates </li></ul><ul><ul><li>IDIQ Technical Resources Template (TRT) </...
Workbook Templates (Cont’d) <ul><li>*Other Workbook Templates </li></ul><ul><ul><li>Ostensible Contracting Template (OCT A...
Workbook Templates (Cont’d) <ul><li>*IDIQ Workbook Templates   </li></ul><ul><ul><li>IDIQ TRST (Technical Workbook) </li><...
IDIQ Flowchart IDIQ RATES  DEVELOPMENT TEMPLATE CONTRACT SPECIFIC (prime) IDIQ RATES  DEVELOPMENT TEMPLATE CONTRACT SPECIF...
Common Cost Volume Errors <ul><li>Proposals with omissions: </li></ul><ul><ul><li>Incumbent Retention Percentage (LPT, OPT...
<ul><li>Lack of reconciliation between different areas of  the proposal: </li></ul><ul><ul><li>Technical  </li></ul></ul><...
Questions and Answers
A copy of this presentation will be posted on the ITAMS website: Please visit: http://procurement.jsc.nasa.gov/itams Thank...
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Welcome Information Technology and Multimedia Services (ITAMS ...

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Welcome Information Technology and Multimedia Services (ITAMS ...

  1. 1. Welcome <ul><ul><ul><li>Information Technology and Multimedia Services (ITAMS) Contract </li></ul></ul></ul><ul><ul><ul><li>Jannette Bolden </li></ul></ul></ul><ul><ul><ul><li>Herb Rocha </li></ul></ul></ul><ul><li>Cost/Price Analysts </li></ul><ul><li>August 25, 2009 </li></ul>
  2. 2. Safety and Administrative Information Restrooms can be found in the hallway outside this ballroom Fire exits are the front entrance and side exit doors. In the event of a fire, you must move at least 75ft. away from the building Please adjust all cell phones and pagers to the “Off” or “Vibrate” setting Fire Exits Fire Exit Fire Exit Restrooms
  3. 3. Agenda <ul><li>SEB Pricing Process </li></ul><ul><li>Independent Government Estimate (IGE), Section L, Tables 1-3 </li></ul><ul><li>Mission Suitability Volume I, Part B, L.19.3.1.2 Specific Technical Understanding and Resources </li></ul><ul><li>Workbook Templates Overview </li></ul><ul><ul><li>Technical Workbook Templates (Attachment L-5) </li></ul></ul><ul><ul><li>Other Workbook Templates (Attachment L-6) </li></ul></ul><ul><ul><ul><li>(Total Compensation Templates) </li></ul></ul></ul><ul><ul><li>IDIQ Workbook Templates (Attachment L-4) </li></ul></ul><ul><li>IDIQ Process Flowchart </li></ul><ul><li>Common Cost Volume Errors </li></ul>
  4. 4. Questions and Answers <ul><li>Verbal questions pertaining to the cost templates only are allowed during this breakout session; however, any responses to the verbal questions shall not be construed as an official answer. </li></ul><ul><li>To obtain an official answer, attendees may submit questions in writing on the forms provided at the registration desk. </li></ul><ul><ul><li>Please place your questions in the box located in the back of the room prior to leaving the conference. </li></ul></ul><ul><li>Written questions may also be submitted via the ITAMS website. </li></ul><ul><ul><li>ITAMS website: http://procurement.jsc.nasa.gov/itams </li></ul></ul><ul><li>Official responses to questions will be posted on both the NAIS and ITAMS websites prior to the release of the Final RFP. </li></ul><ul><ul><li>NAIS website: http://prod.nais.nasa.gov/cgi-bin/nais/index.cgi </li></ul></ul>
  5. 5. The SEB Pricing Process <ul><li>What does the SEB do with your cost/price proposal? </li></ul><ul><ul><li>Request a DCAA audit for all prime offerors and major subcontractors ( Major Subcontractor - annual contract value at or above $1M) </li></ul></ul><ul><ul><ul><li>DCAA Cognizant Audit Office Template (Section L) should be delivered with the Past Performance (October 28, 2009) and Cost Volumes (November 18, 2009) </li></ul></ul></ul><ul><ul><ul><li>Cost proposals should be delivered to cognizant audit office concurrent with the cost volume </li></ul></ul></ul><ul><ul><li>Read all narrative portions of Cost Volume </li></ul></ul><ul><ul><li>Validate all offerors’ excel models </li></ul></ul>
  6. 6. The SEB Pricing Process (Cont’d) <ul><li>What does the SEB do with your cost/price proposal? </li></ul><ul><ul><li>Integrate pricing models of prime and major subs </li></ul></ul><ul><ul><li>Test models </li></ul></ul><ul><ul><li>Make probable cost adjustments/cost realism (only if necessary) </li></ul></ul><ul><ul><ul><li>Full Time Equivalent (FTE) People/Skill Mix </li></ul></ul></ul><ul><ul><ul><li>Non-labor Resources </li></ul></ul></ul><ul><ul><ul><li>Incumbent Labor Rates </li></ul></ul></ul><ul><ul><ul><li>Direct Labor and Indirect Rates Adjustment </li></ul></ul></ul><ul><ul><li>Develop Pricing Charts for Presentation to the Source Selection Authority (SSA) </li></ul></ul><ul><ul><ul><li>Proposed Cost vs. Probable Cost and Delta </li></ul></ul></ul><ul><ul><ul><li>Rationale for Probable Cost adjustments </li></ul></ul></ul>
  7. 7. Section L Mission Suitability Volume I, Part B <ul><li>Specific Technical Understanding and Resources Requirements Table </li></ul><ul><ul><li>Offerors are required to respond to paragraphs “A,” “B,” and “C” per level of detail indicated for each Task Order. </li></ul></ul><ul><ul><ul><li>A - Technical Understanding of Requirements </li></ul></ul></ul><ul><ul><ul><li>B - Basis of Estimate </li></ul></ul></ul><ul><ul><ul><li>C - Technical Resources Templates (Technical Workbook) </li></ul></ul></ul>
  8. 8. Examples of Detail Requirements Task Orders Contract Method Level of Detail 4.3 Customer Service Agent Task Order #1 A,B,C 5.2 E-Forms Development Task Order #2 C 8.1 Public Affairs Multimedia Services Task Order #5 A,B
  9. 9. Independent Government Estimate (IGE) <ul><li>What is the IGE? </li></ul><ul><ul><li>Government’s best estimate of resources (FTE, skill mix, non- labor resources) to perform the five task orders </li></ul></ul><ul><ul><li>Grass roots estimate, not budgetary </li></ul></ul><ul><li>IGE – Provided to offerors in Draft RFP, Section L </li></ul><ul><ul><li>Page L-33 Table 1 by each Task Order for CY 1 only, and </li></ul></ul><ul><ul><li>Page L-34, Table 2 at the cumulative task order level by Skill Mix (Standard Labor Category) for CY 1 only </li></ul></ul><ul><li>The IGE is not intended to influence the offeror’s proposed estimates. Offerors shall develop their own estimates that are: </li></ul><ul><ul><li>Consistent with Management Approach </li></ul></ul><ul><ul><li>Consistent with Technical Approach </li></ul></ul>
  10. 10. Workbook Templates <ul><li>* Technical Workbook Templates </li></ul><ul><ul><li>IDIQ Technical Resources Template (TRT) </li></ul></ul><ul><ul><li>IDIQ Technical Resources Summary Template (TRST) </li></ul></ul><ul><ul><li>Efficiency Template (ET) </li></ul></ul><ul><ul><li>*Not required of Minor Subcontractors (Annual contract value at or below $1M) </li></ul></ul>
  11. 11. Workbook Templates (Cont’d) <ul><li>*Other Workbook Templates </li></ul><ul><ul><li>Ostensible Contracting Template (OCT A and OCT B) </li></ul></ul><ul><ul><li>Total Compensation Templates (TC(a), TC(b), TC(c), TC(d), TC(e)) </li></ul></ul><ul><ul><li>Phase-in Template (PIT) </li></ul></ul><ul><ul><li>Overhead Template (OHT) </li></ul></ul><ul><ul><li>G&A Template (GAT) </li></ul></ul><ul><ul><li>Minor Subcontractor Pricing Template (MST) </li></ul></ul><ul><ul><li>Conversion Factor Template (CFT) </li></ul></ul><ul><ul><li>Cognizant Audit Office Template (CAOT) </li></ul></ul><ul><ul><li>*Not required of Minor Subcontractors (Annual value at or above $1M/year) </li></ul></ul>
  12. 12. Workbook Templates (Cont’d) <ul><li>*IDIQ Workbook Templates </li></ul><ul><ul><li>IDIQ TRST (Technical Workbook) </li></ul></ul><ul><ul><li>IDIQ Rates Development Template – Contractor Specific (ICST) </li></ul></ul><ul><ul><li>IDIQ Rates Development - Team Template (ITT) </li></ul></ul><ul><ul><li>Prime Burdens Template (PBT) </li></ul></ul><ul><ul><li>Task Order Pricing Template (TOPT) </li></ul></ul><ul><ul><li>IDIQ Summary Cost Template (ISCT) </li></ul></ul><ul><ul><li>*Not required of Minor Subcontractors (Annual value at or above $1M/year) </li></ul></ul>
  13. 13. IDIQ Flowchart IDIQ RATES DEVELOPMENT TEMPLATE CONTRACT SPECIFIC (prime) IDIQ RATES DEVELOPMENT TEMPLATE CONTRACT SPECIFIC (MAJOR SUB) IDIQ RATES DEVELOPMENT TEMPLATE CONTRACT SPECIFIC (MAJOR SUB ) IDIQ PRIME BURDENS TEMPLATE IDIQ TEAM TEMPLATE SFBR SFBR FBR TRST TASK ORDER PRICING TEMPLATE IDIQ COST SUMMARY TEMPLATE
  14. 14. Common Cost Volume Errors <ul><li>Proposals with omissions: </li></ul><ul><ul><li>Incumbent Retention Percentage (LPT, OPT and TRT) </li></ul></ul><ul><ul><li>Detail on Overhead, G&A and Other Indirect Rates </li></ul></ul><ul><ul><li>Narrative supporting rationale </li></ul></ul><ul><li>Logic Issues: </li></ul><ul><ul><li>Non-incumbent who propose 100% Incumbent Retention for Program Managers and other Key Personnel </li></ul></ul><ul><li>Failure to follow Section L Cost/Template instructions: </li></ul><ul><ul><li>Fully Burdened Labor Rates placed where Direct Labor Rates are Required </li></ul></ul><ul><ul><li>Placing Hard Numbers Instead of links where appropriate </li></ul></ul><ul><ul><li>Not submitting cost proposals to cognizant DCAA Office </li></ul></ul>
  15. 15. <ul><li>Lack of reconciliation between different areas of the proposal: </li></ul><ul><ul><li>Technical </li></ul></ul><ul><ul><li>Management </li></ul></ul><ul><ul><li>Staffing </li></ul></ul><ul><ul><li>Cost </li></ul></ul><ul><li>Basis of any estimate needs to be explained: </li></ul><ul><ul><li>Specific </li></ul></ul><ul><ul><li>Objective </li></ul></ul>Common Cost Volume Errors
  16. 16. Questions and Answers
  17. 17. A copy of this presentation will be posted on the ITAMS website: Please visit: http://procurement.jsc.nasa.gov/itams Thank you for attending!

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