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E-Signatures: Traveling from Reporter to Attorney and Court'


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E-Signatures: Traveling from Reporter to Attorney and Court'

  1. 1. ‘ E-Signatures: Traveling from Reporter to Attorney and Court’ Presented by Rebecca Askew & Grover Mundell
  2. 2. Agenda <ul><li>Introduction to electronic signatures </li></ul><ul><li>The technology </li></ul><ul><li>Using E-Transcript Signatures </li></ul><ul><li>Practical applications </li></ul>
  3. 3. Introduction <ul><li>What are RealLegal E-Transcript Signatures? </li></ul><ul><ul><li>A unique and secure digital signature; Not a replication of physical signature </li></ul></ul><ul><ul><li>A tool to ‘authenticate’ your work, preventing forgeries </li></ul></ul><ul><ul><li>Valid replacement of the process of physically signing a printed signature page </li></ul></ul><ul><ul><li>A method to prevent unauthorized distribution of work product </li></ul></ul><ul><ul><li>A trusted way to secure new sales and protect the integrity of work product </li></ul></ul><ul><ul><li>A security tool that travels from reporter to clients, courts, etc. </li></ul></ul>
  4. 4. Introduction <ul><li>Are they compliant? Yes! </li></ul><ul><ul><li>Federal E-Sign Act (Electronic Signatures in Global and National Commerce Act), UCITA, and the National Digital Transcript Certification Authority (NDTCA) </li></ul></ul><ul><ul><li>RealLegal’s technology meets the standards required by typical state legislation </li></ul></ul><ul><ul><li>Rules and regulations are changing to allow for electronic signing of legal documents </li></ul></ul>
  5. 5. Introduction <ul><li>Criteria </li></ul><ul><ul><li>The electronic signature must be unique to the person using it </li></ul></ul><ul><ul><li>It must be capable of verification </li></ul></ul><ul><ul><li>It must be under the sole control of the person using it </li></ul></ul><ul><ul><li>It must be linked to the data in a manner that if the date is changed, the entire signature is invalidated </li></ul></ul><ul><ul><li>It must be executed or adopted by a party with the intent to be bound by or to authenticate a record </li></ul></ul>
  6. 6. Technology <ul><li>How They Work </li></ul><ul><ul><li>Creates a unique “fingerprinted bundle” attached to the transcript </li></ul></ul><ul><ul><ul><li>Any tampering with the transcript file – even changing a character in the transcript – will invalidate the signature </li></ul></ul></ul><ul><ul><li>What makes up this bundle? </li></ul></ul><ul><ul><ul><li>Characters from the transcript – transcript’s DNA </li></ul></ul></ul><ul><ul><ul><li>Court Reporter’s Identity ( such as name, address, username, password) </li></ul></ul></ul><ul><ul><ul><li>Digital notarization is accomplished using third party VeriSign/Surety technology </li></ul></ul></ul><ul><ul><ul><li>All of this information is bundled together and encrypted and returned as an “electronic transcript signature certificate.” </li></ul></ul></ul>
  7. 7. Technology
  8. 8. Using E-Transcript Signatures <ul><li>Benefits </li></ul><ul><ul><li>Reduce overhead </li></ul></ul><ul><ul><ul><li>Electronic transcripts and signatures save up to 80% of overhead costs </li></ul></ul></ul><ul><ul><ul><li>Currently cost to produce and ship one paper transcript is $16 to $24 </li></ul></ul></ul><ul><ul><ul><li>Time savings </li></ul></ul></ul><ul><ul><li>Greater Integrity </li></ul></ul><ul><ul><ul><li>Integrity of the transcript is guaranteed </li></ul></ul></ul><ul><ul><ul><li>More secure than an ordinary transcript – creates an audit trail </li></ul></ul></ul><ul><ul><li>Helps secure additional sales </li></ul></ul><ul><ul><li>They are becoming standard technology </li></ul></ul>
  9. 9. Using E-Transcript Signatures <ul><li>Benefits (continued) </li></ul><ul><ul><li>The transcript is certified for a specific individual </li></ul></ul><ul><ul><li>They expedite the transcript delivery process </li></ul></ul><ul><ul><li>Recipients are guaranteed transcript integrity </li></ul></ul><ul><ul><li>Demonstrates technology savvy </li></ul></ul>
  10. 10. Using E-Transcript Signatures <ul><li>Getting Started </li></ul><ul><ul><li>Can be used with E-Transcript Manager, E-Transcript Internet, E-Transcript Reporter Edition, and Exemplaris </li></ul></ul><ul><ul><li>Visit for details on account creation </li></ul></ul><ul><ul><ul><li>Open account </li></ul></ul></ul><ul><ul><ul><li>Mail/fax notarized application to us </li></ul></ul></ul><ul><ul><ul><li>RealLegal will send you a confirmation e-mail </li></ul></ul></ul><ul><ul><ul><li>Visit to manage your secure account and supply it will electronic signatures </li></ul></ul></ul><ul><ul><li>Each product/application provides a field for signing. Sign by entering Signature password </li></ul></ul>
  11. 11. Using E-Transcript Signatures Don’t sign your John Hancock… email it! SIGNED, SEALED, AND DELIVERED.
  12. 12. Practical Applications <ul><li>E-Transcript Signatures and RealLegal Exemplaris for federal official reporters </li></ul><ul><li>E-Transcript Signatures and E-Transcript Reporter Edition for deposition reporters </li></ul><ul><li>All reporters can use E-Transcript Manager or E-Transcript Internet with Signatures! </li></ul>
  13. 13. Demonstration <ul><li>Demonstration of how an electronic signature is preserved during Exemplaris upload and download </li></ul>
  14. 14. Demonstration <ul><li>Demonstration of E-Transcript Reporter Edition </li></ul><ul><ul><li>This new concept substantially streamlines transcript production by creating a system whereby reporters deliver transcripts directly to the office copy of E-Transcript Manager software. </li></ul></ul>
  15. 15. Conclusion <ul><li>Open your E-Transcript Signature account today! </li></ul><ul><ul><li>Visit our new website for details, instructions, and links to application forms </li></ul></ul><ul><li>Upload electronically signed transcripts to your free Exemplaris account today! </li></ul><ul><li>Talk with a representative to get on the waitlist for E-Transcript Reporter Edition! As a beta tester, be one of the first firms to use it! </li></ul><ul><li> | 888.584.9988 ext. 4 </li></ul>