1 st you have to ask to yourself. Do I really need this meeting? Can I achieve the desire objective without meeting? Why are you asking these questions. Because there are cost involvment
Salary cost, Venue Cost, infrastructure cost (laptop, projector etc), refreshment cost.. Most importantly opportunity cost. You have done something important than this.
What are the steps for successful meetings?
1 st step: Telecalling. Make effective call. Be prepared. 1 st think what and how you want to say. Talk about reference. If involved Introduce yourself and company properly. Keep it precise and concise Follow proper pace. dont talk too fast or tool slow. People can see you over the phone
Communicate agenda and expected outcome Also communicate Attendees, duration of the meeting, and other specific requirement Task no 1: prepare your meeting format
Prepare yourself Tell people to share how they prepare themselves
Role play for reception area including 1st interaction
Meeting role plays Where to sit How to start meeting How to handle different kind of people/situations Do’s and don’t of the meeting
Review your meeting. You should do it right after meeting with fresh memory.
Effective Meeting Handling
1st you have to askto yourself. Do Ireally need thismeeting?Can I achieve thedesire objectivewithout meeting?Why are you askingthese questions?Because there arecost involvements.
1st step: Telecalling.Make effective call. Beprepared.1st think what and how youwant to say.Talk about reference. IfinvolvedIntroduce yourself andcompany properly.Keep it precise and conciseFollow proper pace. Don’ttalk too fast or tool slow.People can see you overthe phone